At a Glance
- Tasks: Support high-profile principals with personal and professional tasks in a dynamic family office.
- Company: International family office founded by prominent tech entrepreneurs, based in London.
- Benefits: Gain invaluable experience in a fast-paced environment with opportunities for growth.
- Other info: Ideal for proactive individuals eager to thrive in a high-performance setting.
- Why this job: Be part of a unique team where no two days are the same and make a real impact.
- Qualifications: 2-6 years as a Personal or Executive Assistant, strong organisational skills, and discretion.
The predicted salary is between 40000 - 50000 € per year.
A large, international single family office established by two prominent tech founders, based in London, is looking for a Personal Assistant to support the principals and their families. This is a varied, hands-on role offering exposure to both personal and professional matters within a fast-moving family office. The ideal candidate is organised, tech-confident, highly discreet, and enjoys working in a dynamic setting where no two days are the same. This position suits someone who is proactive, detail-oriented, and eager to grow within a high-performance, high-trust environment.
Key Responsibilities:
- Managing complex travel arrangements: organising family and business itineraries, booking accommodations, coordinating with external offices, arranging visas and ground transportation.
- Managing calendars, appointments, and scheduling for family members, ensuring priorities are well organised and conflicts are anticipated.
- Assisting with the planning and coordination of private events, dinners, and social engagements.
- Sourcing tickets for exclusive events: sports events, sold-out concerts, shows, etc.
- Providing day-to-day support related to household staff, including scheduling and assisting with administrative tasks.
- Liaising with suppliers, contractors, and household service providers, helping to coordinate maintenance and track follow-ups.
- Working closely with the Operations team on ad hoc projects and administrative support as required.
Requirements:
- 2-6 years of experience as a Personal Assistant or Executive Assistant, ideally within a family office, professional services, financial services, or similarly fast-paced environment.
- Strong organisational skills with the ability to manage multiple tasks and shifting priorities effectively.
- Proactive and adaptable, with a hands-on, "no task too small" mindset and the flexibility to work extended hours as required in a UHNW setting.
- A practical, solutions-oriented mindset with good judgment and attention to detail.
- Ability to remain calm and deliver results swiftly under pressure in a fast-paced, results-oriented environment.
- High levels of discretion and confidentiality when handling sensitive personal and business matters.
- Excellent communication and interpersonal skills, comfortable working with a wide range of stakeholders.
Assistant to PA (Permanent) in Edinburgh employer: Rix Capital
As a leading international single family office in London, we pride ourselves on fostering a dynamic and high-performance work culture that values discretion, adaptability, and proactive engagement. Our employees benefit from meaningful growth opportunities, exposure to diverse responsibilities, and the chance to work closely with influential tech founders in a fast-paced environment where every day presents new challenges and rewards.
StudySmarter Expert Advice🤫
We think this is how you could land Assistant to PA (Permanent) in Edinburgh
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Assistant to PA role. You never know who might have the inside scoop on opportunities that aren't advertised.
✨Tip Number 2
Be proactive in your search! Don’t just wait for job postings to pop up. Research family offices and companies you admire, and send them a tailored message expressing your interest in working with them. We love seeing initiative!
✨Tip Number 3
Prepare for interviews by practising common questions and scenarios related to the role. Think about how you can showcase your organisational skills and discretion, as these are key in a fast-paced environment like a family office.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, we’re always looking for candidates who are tech-confident and eager to grow, just like you!
We think you need these skills to ace Assistant to PA (Permanent) in Edinburgh
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the job description. Highlight your organisational skills and any experience in fast-paced environments, as these are key for us.
Craft a Personal Cover Letter:Your cover letter is your chance to shine! Use it to showcase your personality and explain why you're the perfect fit for this dynamic role. Don’t forget to mention your tech-savviness and discretion!
Showcase Relevant Experience:When detailing your past roles, focus on experiences that demonstrate your ability to manage complex tasks and shifting priorities. We love seeing how you've handled similar responsibilities before!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity!
How to prepare for a job interview at Rix Capital
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and requirements, especially around managing complex travel arrangements and supporting household staff. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Prepare examples of how you've successfully managed multiple tasks or shifting priorities in previous roles. Use specific scenarios to illustrate your organisational prowess, such as coordinating events or handling tight schedules. This will highlight your ability to thrive in a dynamic setting.
✨Demonstrate Discretion and Professionalism
Given the high level of discretion required in this role, be ready to discuss how you've handled sensitive information in the past. Share instances where your judgement and confidentiality were crucial, as this will reassure them of your suitability for a position within a family office.
✨Ask Insightful Questions
Prepare thoughtful questions about the company culture, team dynamics, and expectations for the role. This not only shows your enthusiasm but also helps you gauge if the environment aligns with your proactive and adaptable mindset. It’s a great way to leave a lasting impression!
