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- Tasks: Support the executive team with scheduling, travel arrangements, and office management.
- Company: Dynamic family office founded by leading tech entrepreneurs.
- Benefits: Competitive salary, vibrant work environment, and opportunities for professional growth.
- Why this job: Be the organisational backbone of a fast-paced team and make a real impact.
- Qualifications: 2-5 years in an Executive Assistant role with strong organisational skills.
- Other info: Office-based role in the heart of London with a focus on teamwork.
The predicted salary is between 40000 - 50000 £ per year.
A family office established by two prominent tech founders is seeking an Executive Assistant to support the executive team. Based in our London office, this role provides administrative assistance to the family office team across investments, legal, operations, and finance, while also coordinating the day-to-day management of the office. The successful candidate will act as a key organisational anchor for the team, ensuring seamless operations, excellent communication flow, and high standards across the family office.
Key Responsibilities:
- Provide high-quality executive support to the family office team, including scheduling and meeting coordination (internally and with external guests).
- Act as a key point of contact between senior team members, internal teams, and external stakeholders.
- Arrange domestic and international travel, including itineraries, logistics, and visa applications where required.
- Process expenses and maintain accurate records.
- Maintain well-organised systems for documentation, contacts, and information flow.
- Provide general administrative support as needed, including printing, scanning and photocopying.
- Handle sensitive and confidential information with the highest level of discretion.
- Act as the first point of contact for guests: liaise with building security and greet visitors on arrival.
- Answer, screen, and manage incoming phone calls and post.
- Oversee office supplies and day-to-day office needs.
- Organise team events and activities.
- Manage relationships with external office vendors (e.g. cleaning, laundry, facilities support).
- Review and process invoices from external service providers.
Experience & Profile:
- ~2-5 years’ experience in an Executive Assistant or office support role, ideally within a family office, professional services, financial services, or similarly fast-paced environment.
- ~ Proven ability to manage multiple priorities, deadlines, and stakeholders calmly and effectively.
- ~ Confident supporting senior executives.
- ~ Strong organisational skills with excellent attention to detail.
- ~ High level of technical confidence, including calendar management, document handling, and collaboration tools.
- ~ Comfortable taking ownership of day-to-day responsibilities.
- ~ Team-oriented, flexible, and committed to high standards.
This is an office-based role in the St James’s area, London.
Assistant / Executive Assistant to CEO in Chesterfield employer: Rix Capital
Contact Detail:
Rix Capital Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant / Executive Assistant to CEO in Chesterfield
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its founders. Show genuine interest in their work and be ready to discuss how your skills can support their vision. We want to see that you’re not just another candidate, but someone who truly gets what we’re about.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll be the glue holding everything together. Make sure you can articulate your thoughts clearly and confidently, whether it’s in person or over the phone.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our team and supporting our mission.
We think you need these skills to ace Assistant / Executive Assistant to CEO in Chesterfield
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the job description. Highlight your previous roles in executive support, especially if you've worked in fast-paced environments like family offices or professional services.
Craft a Compelling Cover Letter: Use your cover letter to tell us why you're the perfect fit for this role. Share specific examples of how you've managed multiple priorities and supported senior executives in the past.
Showcase Your Organisational Skills: Since this role is all about keeping things running smoothly, make sure to emphasise your organisational skills. Mention any systems or tools you’ve used to maintain documentation and manage information flow.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Rix Capital
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant in a family office. Familiarise yourself with the key tasks mentioned in the job description, like scheduling, travel arrangements, and managing communications. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've successfully managed multiple priorities in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers. Highlight your attention to detail and how you maintain well-organised systems, as these are crucial for the role.
✨Demonstrate Discretion and Professionalism
Since you'll be handling sensitive information, it's essential to convey your ability to maintain confidentiality. Share experiences where you've had to manage confidential matters or navigate tricky situations with discretion. This will reassure the interviewers that you can be trusted with their important information.
✨Prepare Questions for Them
Interviews are a two-way street, so come prepared with thoughtful questions about the company culture, team dynamics, and expectations for the role. This not only shows your interest but also helps you assess if the family office is the right fit for you. Plus, it gives you a chance to engage with the interviewers on a deeper level.