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- Tasks: Support the executive team with scheduling, travel arrangements, and office management.
- Company: A prestigious family office founded by leading tech entrepreneurs.
- Benefits: Competitive salary, dynamic work environment, and opportunities for professional growth.
- Why this job: Be the organisational backbone of a high-impact team in a fast-paced setting.
- Qualifications: 2-5 years as an Executive Assistant with strong organisational and communication skills.
- Other info: Office-based role in vibrant St James's, London, with a focus on teamwork and excellence.
The predicted salary is between 40000 - 50000 £ per year.
A family office established by two prominent tech founders is seeking an Executive Assistant to support the executive team. Based in our London office, this role provides administrative assistance to the family office team across investments, legal, operations, and finance, while also coordinating the day-to-day management of the office. The successful candidate will act as a key organisational anchor for the team, ensuring seamless operations, excellent communication flow, and high standards across the family office.
Key Responsibilities:
- Provide high-quality executive support to the family office team, including scheduling and meeting coordination (internally and with external guests).
- Act as a key point of contact between senior team members, internal teams, and external stakeholders.
- Arrange domestic and international travel, including itineraries, logistics, and visa applications where required.
- Process expenses and maintain accurate records.
- Maintain well-organised systems for documentation, contacts, and information flow.
- Provide general administrative support as needed, including printing, scanning and photocopying.
- Handle sensitive and confidential information with the highest level of discretion.
- Act as the first point of contact for guests: liaise with building security and greet visitors on arrival.
- Answer, screen, and manage incoming phone calls and post.
- Oversee office supplies and day-to-day office needs.
- Organise team events and activities.
- Manage relationships with external office vendors (e.g. cleaning, laundry, facilities support).
- Review and process invoices from external service providers.
Experience & Profile:
- 2-5 years' experience in an Executive Assistant or office support role, ideally within a family office, professional services, financial services, or similarly fast-paced environment.
- Proven ability to manage multiple priorities, deadlines, and stakeholders calmly and effectively.
- Confident supporting senior executives.
- Strong organisational skills with excellent attention to detail.
- High level of technical confidence, including calendar management, document handling, and collaboration tools.
- Comfortable taking ownership of day-to-day responsibilities.
- Team-oriented, flexible, and committed to high standards.
This is an office-based role in the St James's area, London.
Locations
Executive Assistant in Cheshire, Chester employer: Rix Capital
Contact Detail:
Rix Capital Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in Cheshire, Chester
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its founders. Understand their values and how they operate. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll be the go-to person for internal and external communication. Role-play with a friend or family member to get comfortable with answering questions and managing conversations.
✨Tip Number 4
Don't forget to apply through our website! We make it super easy for you to submit your application and showcase your skills. Plus, it shows you're serious about joining our team!
We think you need these skills to ace Executive Assistant in Cheshire, Chester
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Executive Assistant role. Highlight your organisational skills, attention to detail, and any relevant experience in fast-paced environments like family offices or professional services.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention specific examples of how you've supported executives in the past and how you can contribute to seamless operations at our family office.
Showcase Your Communication Skills: As an Executive Assistant, communication is key. In your application, demonstrate your ability to manage relationships with various stakeholders. Use clear and concise language, and don’t forget to proofread for any typos!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive and keen to join our team!
How to prepare for a job interview at Rix Capital
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role and its responsibilities. Familiarise yourself with the key tasks mentioned in the job description, like scheduling, travel arrangements, and managing communications. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires strong organisational skills, come prepared with examples of how you've successfully managed multiple priorities in the past. You could discuss a time when you coordinated a complex schedule or handled sensitive information discreetly. This will highlight your ability to keep things running smoothly in a fast-paced environment.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess how you'd handle specific situations, such as dealing with conflicting schedules or managing unexpected changes. Think through potential scenarios beforehand and outline your thought process. This will show your problem-solving skills and your ability to remain calm under pressure.
✨Demonstrate Your Tech Savviness
As an Executive Assistant, you'll need to be comfortable with various tools and technologies. Be ready to discuss your experience with calendar management software, document handling, and collaboration tools. If you have any specific examples of how you've used technology to improve efficiency, share those too!