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For Companies At a Glance
- Tasks: Support high-profile tech founders with personal and professional tasks in a dynamic family office.
- Company: International family office in London, founded by prominent tech entrepreneurs.
- Benefits: Competitive salary, exposure to exclusive events, and a fast-paced work environment.
- Why this job: Join a high-performance team and grow your skills while managing exciting projects.
- Qualifications: 2-6 years as a Personal Assistant, strong organisational skills, and discretion required.
- Other info: Perfect for proactive individuals who thrive in a varied and fast-moving setting.
The predicted salary is between 45000 - 60000 £ per year.
A large, international single family office established by two prominent tech founders, based in London, is looking for a Personal Assistant to support the principals and their families. This is a varied, hands-on role offering exposure to both personal and professional matters within a fast-moving family office. The ideal candidate is organised, tech-confident, highly discreet, and enjoys working in a dynamic setting where no two days are the same. This position suits someone who is proactive, detail-oriented, and eager to grow within a high-performance, high-trust environment.
Key Responsibilities:
- Managing complex travel arrangements: organising family and business itineraries, booking accommodations, coordinating with external offices, arranging visas and ground transportation.
- Managing calendars, appointments, and scheduling for family members, ensuring priorities are well organised and conflicts are anticipated.
- Assisting with the planning and coordination of private events, dinners, and social engagements.
- Sourcing tickets for exclusive events: sports events, sold-out concerts, shows, etc.
- Providing day-to-day support related to household staff, including scheduling and assisting with administrative tasks.
- Liaising with suppliers, contractors, and household service providers, helping to coordinate maintenance and track follow-ups.
- Working closely with the Operations team on ad hoc projects and administrative support as required.
Requirements:
- 2-6 years of experience as a Personal Assistant or Executive Assistant, ideally within a family office, professional services, financial services, or similarly fast-paced environment.
- Strong organisational skills with the ability to manage multiple tasks and shifting priorities effectively.
- Proactive and adaptable, with a hands-on, "no task too small" mindset and the flexibility to work extended hours as required in a UHNW setting.
- A practical, solutions-oriented mindset with good judgment and attention to detail.
- Ability to remain calm and deliver results swiftly under pressure in a fast-paced, results-oriented environment.
- High levels of discretion and confidentiality when handling sensitive personal and business matters.
- Excellent communication and interpersonal skills, comfortable working with a wide range of stakeholders.
Locations
Personal Assistant in Chelmsford, Essex employer: Rix Capital
Contact Detail:
Rix Capital Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant in Chelmsford, Essex
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for a Personal Assistant role. You never know who might have the inside scoop on opportunities that aren't advertised.
✨Tip Number 2
Prepare for interviews by researching the family office and understanding their values. Tailor your responses to show how your skills align with their dynamic environment. We want to see you shine!
✨Tip Number 3
Showcase your organisational skills during the interview. Bring examples of how you've managed complex schedules or travel arrangements in the past. This will demonstrate your proactive approach and attention to detail.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Personal Assistant in Chelmsford, Essex
Some tips for your application 🫡
Show Off Your Organisational Skills: In your application, make sure to highlight your organisational prowess. We want to see how you manage complex tasks and juggle multiple priorities, just like you'd do in the role of Personal Assistant.
Be Proactive in Your Approach: Let us know about times you've taken the initiative in previous roles. We love candidates who are proactive and can think on their feet, so share examples that showcase your hands-on mindset!
Keep It Professional Yet Personal: While we appreciate professionalism, don’t shy away from adding a personal touch to your application. Show us your personality and how you can fit into our dynamic family office environment.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity with us!
How to prepare for a job interview at Rix Capital
✨Show Off Your Organisational Skills
Since the role requires strong organisational skills, come prepared with examples of how you've managed complex schedules or travel arrangements in the past. Highlight specific tools or methods you used to stay organised and efficient.
✨Demonstrate Discretion and Professionalism
This position demands a high level of discretion. Be ready to discuss situations where you handled sensitive information or maintained confidentiality. This will show that you understand the importance of trust in a family office setting.
✨Be Proactive in Your Approach
The ideal candidate is proactive, so think of ways you can anticipate needs before they arise. During the interview, share instances where you took initiative to solve problems or streamline processes, showcasing your hands-on mindset.
✨Prepare for Dynamic Scenarios
Given the fast-paced nature of the role, be ready to discuss how you handle shifting priorities and unexpected challenges. Use examples from your previous experience to illustrate your adaptability and calmness under pressure.