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- Tasks: Support the executive team with scheduling, travel arrangements, and office management.
- Company: A dynamic family office founded by leading tech entrepreneurs.
- Benefits: Competitive salary, vibrant work environment, and opportunities for professional growth.
- Why this job: Be the organisational backbone of a fast-paced team and make a real impact.
- Qualifications: 2-5 years as an Executive Assistant with strong organisational skills.
- Other info: Join a collaborative team in a prestigious London location.
The predicted salary is between 40000 - 50000 £ per year.
A family office established by two prominent tech founders is seeking an Executive Assistant to support the executive team. Based in our London office, this role provides administrative assistance to the family office team across investments, legal, operations, and finance, while also coordinating the day-to-day management of the office. The successful candidate will act as a key organisational anchor for the team, ensuring seamless operations, excellent communication flow, and high standards across the family office.
Key Responsibilities:
- Provide high-quality executive support to the family office team, including scheduling and meeting coordination (internally and with external guests).
- Act as a key point of contact between senior team members, internal teams, and external stakeholders.
- Arrange domestic and international travel, including itineraries, logistics, and visa applications where required.
- Process expenses and maintain accurate records.
- Maintain well-organised systems for documentation, contacts, and information flow.
- Provide general administrative support as needed, including printing, scanning and photocopying.
- Handle sensitive and confidential information with the highest level of discretion.
- Act as the first point of contact for guests: liaise with building security and greet visitors on arrival.
- Answer, screen, and manage incoming phone calls and post.
- Oversee office supplies and day-to-day office needs.
- Organise team events and activities.
- Manage relationships with external office vendors (e.g. cleaning, laundry, facilities support).
- Review and process invoices from external service providers.
Experience & Profile:
- 2-5 years' experience in an Executive Assistant or office support role, ideally within a family office, professional services, financial services, or similarly fast-paced environment.
- Proven ability to manage multiple priorities, deadlines, and stakeholders calmly and effectively.
- Confident supporting senior executives.
- Strong organisational skills with excellent attention to detail.
- High level of technical confidence, including calendar management, document handling, and collaboration tools.
- Comfortable taking ownership of day-to-day responsibilities.
- Team-oriented, flexible, and committed to high standards.
This is an office-based role in the St James's area, London.
Locations
Executive Assistant in Bath, Somerset employer: Rix Capital
Contact Detail:
Rix Capital Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in Bath, Somerset
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Nail that interview prep! Research the family office and its founders, and be ready to discuss how your skills align with their needs. Practise common interview questions and think about how you can showcase your organisational skills and attention to detail.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in making you memorable. Mention something specific from your conversation to show you were engaged and are genuinely interested in the role.
✨Tip Number 4
Apply through our website! We make it easy for you to find and apply for roles that suit your skills. Plus, it shows you're serious about joining our team and helps us keep track of your application.
We think you need these skills to ace Executive Assistant in Bath, Somerset
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in managing multiple priorities and supporting senior executives, as these are key for us. Use specific examples that showcase your organisational skills and attention to detail.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Tell us why you’re the perfect fit for our family office. Mention your experience in fast-paced environments and how you can contribute to seamless operations. Keep it concise but engaging!
Showcase Your Tech Savvy: We love tech-savvy candidates! Make sure to mention any tools or software you’re comfortable with, especially those related to calendar management and document handling. This will show us you’re ready to hit the ground running.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about our family office and what we do.
How to prepare for a job interview at Rix Capital
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role and its responsibilities. Familiarise yourself with the key tasks mentioned in the job description, like scheduling, travel arrangements, and managing communications. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, come prepared with examples of how you've successfully managed multiple priorities in the past. You could discuss a time when you coordinated a complex schedule or handled sensitive information discreetly. This will highlight your capability to be the organisational anchor the team needs.
✨Be Ready for Scenario Questions
Expect scenario-based questions that assess how you'd handle specific situations, such as dealing with conflicting schedules or managing unexpected changes. Practise your responses to these types of questions, focusing on your problem-solving skills and ability to remain calm under pressure. This will show that you're ready for the fast-paced environment of a family office.
✨Demonstrate Your Tech Savviness
As the role requires a high level of technical confidence, be prepared to discuss the tools and software you’re familiar with, especially those related to calendar management and document handling. If you have experience with collaboration tools, mention them! This will reassure the interviewers that you can hit the ground running.