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- Tasks: Join our team to support daily operations with admin tasks, communications, and health safety documentation.
- Company: Be part of the Ministry of Defence, a key player in national security and public service.
- Benefits: Gain valuable experience, work in a supportive environment, and contribute to important government functions.
- Why this job: This role offers a chance to develop your skills while making a difference in public service.
- Qualifications: Strong organizational and communication skills are essential; proficiency in office software is a plus.
- Other info: Ideal for high school and college students looking to kickstart their careers in administration.
Job Description: The Ministry of Defence (MOD) is seeking an organised, efficient, and proactive Admin Assistant to join our team at Longtown. As an integral part of the administrative team, you will provide vital support across various areas of the department, ensuring smooth day-to-day operations. You will be responsible for general administrative tasks, managing communications, and assisting with health and safety documentation. Key Responsibilities: General Administration: Assist with a range of administrative tasks including filing, data entry, and document management. Prepare and process routine correspondence and reports. Organise and schedule appointments, meetings, and events. Ensure office supplies and equipment are maintained and replenished. Phone and Email Management: Answer incoming phone calls in a professional manner and direct them to the appropriate personnel. Respond to emails and other inquiries, providing accurate and timely information when required. Health and Safety Documentation: Assist with maintaining and updating health and safety records. Support the completion of health and safety reports and documentation as per MOD regulations. Ensure compliance with all health and safety protocols and assist with audits when necessary.Requirements: Strong organisational skills with the ability to manage multiple tasks. Excellent communication skills, both written and verbal. Proficient in using office software (e.g., Microsoft Office Suite). Ability to maintain confidentiality and handle sensitive information. Experience in an administrative or office support role is preferred but not essential. Knowledge or interest in health and safety documentation is an advantage.Shift Patterns: (Apply online only) Monday-FridaySalary: £12.04-£24.08Benefits: Opportunity to work in a secure and supportive environment. Training and development opportunities. Pension scheme and other MOD employee benefits.Interested? If you meet the above criteria and would like to be part of our team, please contact us at (phone number removed), click apply or send your CV to (url removed)
Administrator employer: Riverside Recruitment
Contact Detail:
Riverside Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator
✨Tip Number 1
Familiarize yourself with the specific administrative processes and protocols used in government departments, especially those related to health and safety. This knowledge will help you stand out as a candidate who understands the unique requirements of the role.
✨Tip Number 2
Highlight your experience with office software, particularly Microsoft Office Suite. Be prepared to discuss specific examples of how you've used these tools to improve efficiency or manage tasks in previous roles.
✨Tip Number 3
Demonstrate your organisational skills by preparing a mock schedule or plan for managing multiple tasks. This can showcase your proactive approach and ability to handle the demands of the position effectively.
✨Tip Number 4
Practice your communication skills by engaging in mock phone calls or email exchanges. Being able to convey information clearly and professionally is crucial for this role, so showing that you're prepared can make a great impression.
We think you need these skills to ace Administrator
Some tips for your application 🫡
Understand the Role: Take the time to thoroughly read the job description for the Administrator position at the Ministry of Defence. Understand the key responsibilities and requirements, so you can tailor your application accordingly.
Highlight Relevant Experience: In your CV and cover letter, emphasize any previous administrative experience you have. Mention specific tasks you've handled that align with the responsibilities listed, such as document management, communication skills, and health and safety documentation.
Showcase Your Skills: Make sure to highlight your strong organisational skills and proficiency in office software. Provide examples of how you've successfully managed multiple tasks or improved efficiency in past roles.
Craft a Professional Cover Letter: Write a tailored cover letter that addresses the specific needs of the MOD. Use a professional tone, and clearly explain why you are a good fit for the role, referencing your skills and experiences that match the job description.
How to prepare for a job interview at Riverside Recruitment
✨Show Your Organisational Skills
Since the role requires strong organisational skills, be prepared to discuss specific examples of how you've managed multiple tasks in previous positions. Highlight any tools or methods you use to stay organised.
✨Demonstrate Communication Proficiency
Excellent communication is key for this position. Practice articulating your thoughts clearly and concisely. You might also want to prepare for common questions about how you handle difficult communications or manage inquiries.
✨Familiarise Yourself with Health and Safety Protocols
As health and safety documentation is part of the job, it’s beneficial to have a basic understanding of relevant regulations. Research MOD's health and safety policies and be ready to discuss how you would ensure compliance.
✨Prepare for Administrative Scenarios
Think of potential administrative scenarios you might face in the role, such as scheduling conflicts or managing urgent requests. Be ready to explain how you would handle these situations effectively.
