At a Glance
- Tasks: Plan and schedule property services to ensure timely repairs and compliance.
- Company: Join Riverside, a leading housing association making a difference in communities.
- Benefits: Enjoy competitive pay, generous holidays, flexible working, and personal development opportunities.
- Other info: Diverse and inclusive workplace with great career growth potential.
- Why this job: Be part of a team that enhances lives through effective property management.
- Qualifications: Strong IT skills, excellent communication, and a passion for customer service.
The predicted salary is between 32814 - 32814 £ per year.
Contract Type: Permanent
Salary: £32,814.98 per annum
Working Hours: 40 Hours per week
Working Pattern: Monday-Friday/Hybrid
Location: Dartford, Kent
The difference you’ll make as a Property Services Planner/Scheduler:
Riverside Property Services manages the repairs and maintenance service to over 24,000 properties across London, the Southeast and Home Counties. Riverside Property Services undertakes repairs, servicing, voids and planned maintenance work to our customers’ homes via our in-house team and a variety of contractors and service providers who are employed on our behalf. This includes repairs to general needs, leasehold, market rent and our specialist Care and Support schemes. Our work also includes statutory and regulatory compliance checks.
The planning team located within the Camden and Dartford office locations provides support across the property services delivery model. Scheduling works for all Riverside Property Services gas servicing, communal heating servicing, EICRs, M&E PPM and repairs (all trades) activities. This ensures that works orders are scheduled through the In-house appointments system, repairs works are allocated to trade operatives and all works are carried out with minimal average turnaround time. The role will also include oversight of all sub-contracted work allocations.
The Property Services Planner will plan schedules and undertake any administrative tasks relating to the property services team, ensuring efficient and effective scheduling and delivery of repairs and compliance work.
About you:
- Good level IT skills and literacy
- Good communication skills, both oral and written
- Self-motivated, resilient, assertive and confident
- Proven experience of excellent customer service skills
Why Riverside?
At Riverside, we’re a housing association with a difference – enhancing the everyday for all our customers. For 90 years, we’ve been revitalising neighbourhoods and supporting communities by providing the homes they need to live full, fulfilling and rewarding lives. We have a portfolio of over 75,000 affordable residential and retirement homes across the UK. Our work ranges from homelessness services to social care, employment support to retirement living, and we need the best people on board to help us.
Working with us, you’ll enjoy:
- Competitive pay & generous pension
- 28 days holidays plus bank holidays
- Flexible working options available
- Investment in your learning, personal development and technology
- A wide range of benefits
Diversity and Inclusion at Riverside:
We are inclusive. At Riverside, we value diversity in all its forms. We foster a workplace where all individuals are respected, empowered, and heard. Our commitment to inclusivity drives our success and enriches the lives of our customers and colleagues. Riverside is a Disability Confident Employer and operates a Guaranteed Interview Scheme for any applicant who declares they have a disability. If the applicant meets the minimum requirements for the role (as set out in the role profile and/or person specification) they will be guaranteed an interview.
Role Profile:
You will be responsible for planning the schedule of operatives within the Property Services Operations. You will ensure the provision of effective and efficient administration surrounding the repairs, services, compliance works and other technical projects. Supporting your team leaders, managers and operational teams to achieve KPI’s. Although you may predominantly cover one area, you may be asked to support/cover other areas as the business needs.
Key Tasks:
- Responsible for an effective administration contribution to enable work to be carried out in a timely and compliant manner.
- Work as part of a high performing team and ensure your actions are supportive of the team being successful.
- Answers phones, emails, CRM cases and schedules and confirms appointments and inputs data into the system.
- Maintaining all tasks, including raising jobs, requisitions, follow on works, sub-contractor works; ensure all records are always kept up to date including job details, appointments, job statuses, relevant time & dates, costs.
- Ensuring that operatives are working efficiently, and operative workload is maintained in line with the WIPs (Works in progress).
- Phoning residents to ensure access is gained for works.
- Work with emergency appointments and resolve scheduling conflicts.
- Ensuring that subcontractors are completing jobs on time, and they submit completed documents and photographic evidence correctly ready for supervisor’s review and contractor payment.
- Escalate any operatives/ contractors’ issues to the relevant surveyor/manager.
- Ensuring you have the “first time fix” approach.
- Assisting operatives/ supervisors / surveyors / complaints officers.
- Assisting in the investigation and resolution of complaints (informal and formal) and expressions of dissatisfaction with the service.
- Maintaining the team inbox and the CRM cases and answering queries.
- Updating the system with relevant information.
- Other administrative duties to support Property Services and liaising with other departments where necessary.
- Any other reasonable duties to support service delivery.
The Group has offices across the UK and on this basis, there may be the requirement to travel to other locations to effectively perform this role, albeit that regular support will be required to teams in Camden and Dartford.
The role will be exposed to sensitive information; therefore, the role holder is expected to maintain levels of confidentiality at all times.
In order to fulfil the requirements of this role, you will be required to work flexibly during the hours of operation. The role holder is expected to be committed to equal opportunities and to promote non-discriminatory practices in all aspects of work undertaken.
Person Specification:
Knowledge, Skills and Experience:
Essential:
- Good level IT skills and literacy
- Good communication skills, both oral and written
- Self-motivated, resilient, assertive and confident
- Proven experience of excellent customer service skills
- Excellent time management, planning & organisational skills
- Ability to work under pressure in a fast-paced environment
- A passion for delivering excellent customer service
- Strong customer experience ethos
- Able to work alone or as part of a team, demonstrates company values e.g. customer first.
Desirable:
- Experience of working in the Housing/Property sector
- Experience using Dynamic Scheduling system
- Experience using Job Management Software
Property Services Planner/Scheduler in Dartford employer: Riverside-12e5e24d
Riverside is an exceptional employer, dedicated to enhancing the lives of our customers and communities. With a strong commitment to diversity and inclusion, we offer extensive training and development opportunities, ensuring that every employee can grow and thrive in their role. Located in the vibrant area of Pimlico, Westminster, our supportive work culture fosters collaboration and empowers staff to make a meaningful impact in the lives of vulnerable individuals.
