This post sits in the central procurement team of River Learning Trust, which supplies resources and services to the Trust's schools. The work centres on moving contract records from Excel into the Multiquote database, setting up automated review schedules, and coordinating tender working parties and weekly procurement updates. It is a 15-hour role across two or three days from Tuesday to Thursday, hybrid all year with at least one office day. Visa sponsorship is not available, and the post involves regulated activity relating to children.
What the job involves
- Lead the migration of contract records from Excel into the Multiquote database
- Set up automated review schedules for contracts
- Coordinate Tender Working Parties across the Trust
- Manage the weekly procurement updates
- Act as the administrative hub for the central procurement function
- Maintain relationships with stakeholders, including School Business Managers
- Administer tender documentation
- Prepare standard contracts
- Track master project deadlines and flag potential delays early
- Maintain structured digital filing systems
What’s required
Experience
- Proven experience in data migration and database management
- Experience maintaining structured digital filing systems
Skills & knowledge
- Outstanding accuracy and attention to detail, including keeping clean data during system transitions
- Strong communication skills and a collaborative approach
- High-level organisational skills to track deadlines and flag delays
- Confidence administering tender documentation, preparing standard contracts and coordinating cross-trust working parties
Checks & eligibility
- Safer recruitment checks, including online searches, under Keeping Children Safe in Education
- Not barred from engaging in regulated activity relating to children
What’s offered
- Local Government Pension Scheme membership
- Recognition of continuous government-funded school service
- Support for role‑specific CPLD and formal professional qualifications
- Clear developmental pathways
- Hybrid working, with alternative working patterns considered on request
- 24/7 Employee Assistance Programme
- Funded health perks
- A workplace culture that respects life outside work
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Procurement Administrator *Hybrid Role* employer: River Learning Trust
The River Learning Trust is an exceptional employer, offering a supportive and collaborative work environment where HR professionals can thrive. With a strong commitment to employee development, flexible working options, and a culture that values humour and community, you will have the opportunity to make a meaningful impact across our schools in Oxfordshire. Join us in our mission to enhance educational experiences for children and young people while enjoying a range of benefits including professional learning opportunities and a Defined Benefit Pension Scheme.
