At a Glance
- Tasks: Lead the transition of contract records and coordinate procurement updates across schools.
- Company: Join a supportive team dedicated to enhancing educational resources for schools.
- Benefits: Enjoy hybrid working, professional development, and access to health perks.
- Other info: Flexible working patterns available and a commitment to safeguarding children.
- Why this job: Make a real impact on education by ensuring schools have the resources they need.
- Qualifications: Experience in data migration and strong organisational skills required.
The predicted salary is between 20250 - 24750 £ per year.
Behind every great lesson is a central team ensuring our schools have the resources and services they need.
As a specialist in procurement administration here, you aren't just processing paperwork - you are establishing the operational foundations that allow our school leaders to focus on teaching.
In this exciting new role you will serve as the administrative hub for our central procurement function, ensuring seamless communication across all Trust schools and make it your own.
Please see the attached candidate application pack for more information
Why This Role Matters .
Your immediate, high-impact focus will be leading the transition of our contract records from Excel into the dedicated Multiquote database, establishing automated review schedules that safeguard public funds.
Beyond this digital migration, you will coordinate Tender Working Parties, manage our weekly procurement updates, and maintain collaborative relationships with key stakeholders including our School Business Managers.
This is a hybrid all year round role working 15 hours over 2 or 3 days Tuesday to Thursday with office-based and home working.
Alternative working patterns will be considered on request.
- What You’ll Bring
- Proven experience in data migration, database management, and maintaining structured digital filing systems.
- Outstanding accuracy and attention to detail, with the ability to maintain clean data standards during system transitions.
- Strong communication skills, with a collaborative approach to supporting School Business Managers and central colleagues.
- High-level organisational skills to track master project deadlines and flag potential operational delays early.
- Confidence in administering tender documentation, preparing standard contracts, and coordinating cross-trust working parties.
- The "Why Us" Difference
- Professional Agency: We trust your expertise. You will have full ownership of the Multiquote database setup and the day-to-day administrative engine of the department.
- Agile Working: Enjoy genuine hybrid flexibility, balancing home working with a minimum of one collaborative day in our Central Team offices.
- Structured
Impact: Work directly alongside the Head of Procurement and Procurement Contract Performance Managers in a cohesive, supportive environment where operational improvements are valued and acted upon.
- Professional Security: Access to the Local Government Pension Scheme (LGPS) and full recognition of your continuous government-funded school service.
- Shared Growth: Support for role-specific CPLD, formal professional qualifications, and clear developmental pathways.
- The Whole Person: 24/7 Employee Assistance Programme, funded health perks, and a workplace culture that respects your life outside of work
Education has the power to change lives, communities and society for the better.
At RLT we believe that we can achieve more for our pupils, trainees, staff and communities by working together rather than alone.
Schools in RLT are united by a common belief in the benefits of working together, and by our commitment to shared principles.
OUR VISION is for our schools and SCITT to improve rapidly, continuously and sustainably: to be better faster together.
OUR 'WHY?' is that children and young people 'only get one go' in school and therefore as part of RLT we aim to ensure the best possible 'go' for our pupils.
OUR 'HOW?' is through the highest support and challenge for our schools and each other, underpinned by our principles.
For more information on what it is like to work for the Trust, and the benefits you could access, please see our "Working in RLT" guide.
This role includes regulated activity relevant to children.
The River Learning Trust is committed to safeguarding and promoting the welfare of all children and preventing extremism.
The Trust is required to conduct a variety of checks and online searches about you as part of its recruitment process in accordance with Keeping Children Safe in Education guidance.
It is an offence to apply for certain roles within schools if you are barred from engaging in regulated activity relevant to children.
The River Learning Trust is an equal opportunities employer committed to creating a safe, inclusive environment for all staff, free from discrimination and harassment.
For all RLT Safer Recruitment Documentation candidates should click on the following link RLT Safer Recruitment Documents for Candidates.
Please see our website for up to date policies including our Child Protection and Behaviour Policies.
This post is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020.
For further guidance for applicants click on this link List of offences that are not filtered
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Procurement Administrator *Hybrid Role* in Oxford employer: River Learning Trust
The River Learning Trust is an exceptional employer, offering a supportive and collaborative work environment where HR professionals can thrive. With a strong commitment to employee development, flexible working options, and a culture that values humour and community, you will have the opportunity to make a meaningful impact across our schools in Oxfordshire. Join us in our mission to enhance educational experiences for children and young people while enjoying a range of benefits including professional learning opportunities and a Defined Benefit Pension Scheme.
StudySmarter Expert Advice🤫
We think this is how you could land Procurement Administrator *Hybrid Role* in Oxford
✨Dive into the Procurement Community
Join online forums and local groups focused on procurement. Websites like CIPS (Chartered Institute of Procurement & Supply) have great communities and resources. Connecting with professionals through these channels can lead to part-time opportunities with companies like River Learning Trust.
✨Networking with a Twist
Don’t just stick to the usual networking events; look for niche procurement workshops or seminars in your area. These are goldmines for part-time roles as they often attract companies looking for talent like us to fill in gaps on short or flexible contracts.
✨Showcase Your Skills
Build a mini portfolio of your procurement projects or experiences. Even if it's part-time, demonstrating your understanding of cost analysis, supplier negotiations, or inventory management can really set you apart when going for a role at River Learning Trust.
✨Check Out Part-Time Job Boards
Keep an eye on job boards that focus specifically on part-time positions in procurement. Websites like Indeed or local classifieds often have hidden gems, so make it a habit to check them out daily for roles that intrigue you, including at River Learning Trust.
We think you need these skills to ace Procurement Administrator *Hybrid Role* in Oxford
Some tips for your application 🫡
Show Off Your Negotiation Skills:In procurement, your negotiation skills are key! Make sure to highlight any relevant experience in your CV that shows you’ve successfully worked with suppliers or managed vendor relationships. This might be through previous roles or even projects during your studies—don't hold back!
Understand the Importance of Detail:Being part-time in procurement means you'll need to hit the ground running. Emphasise your detail-oriented approach in your application. Mention any experience with data analysis or reporting as procurement often involves managing contracts and evaluating suppliers based on various KPIs.
Tailor Your Cover Letter to Procurement:Your cover letter should illustrate your interest in the procurement field and your ability to learn. Discuss why you're excited about the part-time role at River Learning Trust and how it fits with your career goals. This is your chance to connect your past experiences with what you hope to achieve in procurement!
Highlight Your Availability:Since this is a part-time position, be clear about your availability in your application. Make it easy for River Learning Trust to see when you can work and how you can support their purchasing needs. This will show that you’re not only enthusiastic but also organised and ready to jump in!
How to prepare for a job interview at River Learning Trust
✨Know Your Procurement Basics
Make sure you brush up on key procurement concepts and techniques. Understand things like supplier negotiation, cost-benefit analyses, and the importance of maintaining good relationships with vendors. This foundational knowledge will demonstrate your enthusiasm and readiness for the role at River Learning Trust.
✨Be Ready for Analytical Questions
Procurement roles often involve analysing data to make informed purchasing decisions. Prepare to face some technical questions or case studies that assess your analytical skills. Think through a few scenarios where you've had to use data effectively—this will show off your problem-solving abilities.
✨Show Your Flexibility and Commitment
As it's a part-time role, be prepared to discuss your availability and how you can manage your time efficiently. Highlight any experiences that demonstrate your ability to balance multiple responsibilities or adjust to shifting priorities, which is super valuable in fast-paced environments like River Learning Trust.
✨Pitch Relevant Experiences
Tailor your previous experiences to the procurement field. Have examples ready that showcase your skills in negotiation, vendor management, or even budgeting if applicable. This isn’t just about what you've done but how those experiences make you a great fit for the part-time role at River Learning Trust.
