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- Tasks: Manage project costs, raise invoices, and support the Commercial Manager in a dynamic environment.
- Company: Join a progressive business in Leeds that values its people.
- Benefits: Permanent position with opportunities for growth and development.
- Why this job: Be part of a team that drives efficiency and innovation in commercial operations.
- Qualifications: Strong communication skills, attention to detail, and a proactive attitude required.
- Other info: Fast-paced role with a focus on teamwork and problem-solving.
The predicted salary is between 30000 - 40000 £ per year.
An exciting opportunity has arisen within our Commercial department for a Commercial Coordinator to join the team based in Leeds on a permanent basis. The Commercial Coordinator is responsible for consolidating all project costs from all stakeholders into project quotes and invoices on a weekly basis.
Key Areas of Responsibility:
- Raising invoices for all clients in accordance with the relevant customers process to ensure accurate pricing has been applied before submission and recorded on the internal system.
- Fulfilling the requirements of the ASDA commercial consolidation service – handling invoices from external agencies and checking them against the client’s price matrix, raising any discrepancies with the agency, consolidation of the projects costs and invoicing back into ASDA.
- Working alongside the Commercial Manager to identify and implement working capital reduction in line with company expectations, i.e. Debtor Days, WIP and other improvement initiatives.
- Establishing relationship management by communicating externally and internally via e-mail and sharing information with relevant parties involved throughout the invoicing process.
- Providing support to the Commercial Manager in carrying out any other duties as agreed.
- Checking every invoice received in accordance with the relevant client’s procedures & pricing structure, collating any extra information/documents as required.
- Ensuring accurate allocation of charges to the relevant stakeholders is applied to all jobs before submission of the weekly invoice.
- Chasing queries and obtaining permission from relevant parties to charge certain costs carried out on projects.
- Updating the relevant system with job status changes at each stage to ensure accuracy of WIP (sales) reporting.
- Delivering invoice estimates to clients right first time for content and formatting.
- Resolving any queries promptly, ensuring any changes to invoice amounts are accurately documented.
- Supporting the Commercial Manager in monitoring daily/weekly/monthly sales reported or production of reports requested by the client.
Key Requirements:
- Excellent communicator (written and verbal) always.
- Organised and calm under pressure.
- Friendly, approachable, and flexible – a team player.
- Professional.
- Proactive, positive, enthusiastic - demonstrates “can do” attitude.
- Commercially aware.
- Maintain a high level of confidentiality.
- Excellent attention to detail.
- Able to work in a fast-paced and ever-changing environment.
- Demonstrate problem solving and analytical skills and techniques.
- Able to organise and prioritise own workload.
- Able to work to tight timescales.
- Confident with a range of IT applications i.e. Word, Outlook, Excel, and PowerPoint.
This is an excellent opportunity to join a progressive business who invest in people. Should you feel that your skills and experience match the specification, please forward your covering letter and CV along with your salary expectations to our team. Due to the volume of applications we receive, unfortunately we are unable to provide individual feedback. If you have not heard from us within 7 days after the closing date, then please assume that your application has not been successful.
Commercial Coordinator in Leeds employer: Rivendell
Contact Detail:
Rivendell Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Commercial Coordinator in Leeds
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how you can contribute to their goals. This will help you stand out as a candidate who genuinely cares about the position.
✨Tip Number 3
Practice your communication skills! As a Commercial Coordinator, you'll need to be an excellent communicator. Role-play common interview questions with a friend to boost your confidence and refine your answers.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step to engage with us directly.
We think you need these skills to ace Commercial Coordinator in Leeds
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Commercial Coordinator role. Highlight your experience with invoicing, project cost management, and any relevant IT skills. We want to see how your background fits with what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention your communication skills and how you handle pressure, as these are key for this role. Remember, we love a positive attitude!
Show Off Your Attention to Detail: In this role, attention to detail is crucial. When you submit your application, double-check for any typos or errors. We appreciate candidates who take the time to ensure everything is spot on before hitting send!
Apply Through Our Website: We encourage you to apply through our website for the best chance of being noticed. It’s straightforward and ensures your application goes directly to us. Plus, it shows you're keen on joining StudySmarter!
How to prepare for a job interview at Rivendell
✨Know Your Numbers
As a Commercial Coordinator, you'll be dealing with project costs and invoicing. Brush up on your numerical skills and be ready to discuss how you handle financial data. Prepare examples of how you've managed budgets or resolved discrepancies in the past.
✨Master the Art of Communication
Since this role requires excellent communication skills, practice articulating your thoughts clearly. Think about times when you've effectively communicated with clients or team members, especially in resolving issues or clarifying processes.
✨Stay Organised
Being organised is key in this fast-paced role. Bring a planner or digital tool to the interview to show how you manage your workload. Share specific strategies you use to prioritise tasks and meet tight deadlines.
✨Show Your Problem-Solving Skills
Prepare to discuss challenges you've faced in previous roles and how you overcame them. Highlight your analytical skills and provide examples of how you've used them to improve processes or resolve conflicts, especially in a commercial context.