At a Glance
- Tasks: Supercharge our CEO’s time by organising calendars and streamlining communication.
- Company: Join Rivan Industries, a pioneering synthetic fuel company focused on decarbonisation.
- Benefits: Enjoy share options, private health insurance, and unlimited time off.
- Other info: Work in a dynamic environment with opportunities for growth and innovation.
- Why this job: Be part of a critical mission to revolutionise energy production and combat climate change.
- Qualifications: 2-3 years of experience and a relevant degree; passion for efficiency is key.
The predicted salary is between 40000 - 50000 € per year.
Rivan Industries is a synthetic fuel company designed to decarbonise industries you can’t electrify. We aim to make synthetic fuel cheaper than fossil fuels and sustain life on earth by keeping the CO2 locked underground. We’re looking for an Executive Assistant to supercharge our CEO’s time and impact. The world’s gaze is on domestic energy production like never before, a flashpoint in history that means we need to move faster than we thought. This role will enable more of the critical meetings, accelerate recruitment, and help launch fundraises to support this growth.
The role:
- Calendar organisation: Organise what we’re doing, why, when, with who, and how. Stop things slipping through the cracks and prioritise ruthlessly.
- Communication: With key stakeholders across recruitment, investors, and partners on email, LinkedIn and WhatsApp.
- Find and optimise key workflow bottlenecks.
- Isolate where things are bottlenecked.
- Build AI workflows or automations to remove bottleneck.
- Information & research across industry and the organisation: Gathering key information on new topics, markets, customers, industries. Researching trends, information across the organization.
- General admin support: Meeting actions, Legal, finance, and data input. Travel & food.
Core skills:
- 2-3 years of experience.
- Bachelor’s or Masters in related field (Preference to engineering & software).
- Examples of exceptional ability (own projects, past achievements, other).
General traits we’re after:
- Obsessed with finding bottlenecks and speeding up processes (specifically using AI).
- Amazingly organised. Loves systematically working through chaos creating order.
- First-principles and systematic in approach.
- More quantitative than qualitative.
Specifics:
- Share options as part of the early team.
- In-person work at HQ in South Bermondsey, London.
- Private health insurance.
- Unlimited time off.
We encourage exceptional applicants from all backgrounds to apply for this role, even if they do not meet all the requirements listed. If you don't see a current role that fits, we also welcome open applications via our website.
Executive Assistant employer: Rivan Industries
Rivan Industries is an exceptional employer, offering a dynamic work culture that prioritises innovation and sustainability in the synthetic fuel sector. Located in South Bermondsey, London, we provide our employees with unique benefits such as share options, private health insurance, and unlimited time off, fostering a supportive environment for personal and professional growth. Join us to be part of a mission-driven team that is at the forefront of decarbonising industries and making a meaningful impact on the planet.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to people in the industry, especially those connected to Rivan Industries. A friendly chat can open doors that a CV just can't.
✨Tip Number 2
Show off your skills! If you’ve got experience with AI workflows or have tackled bottlenecks before, share those stories in conversations. Real-life examples make you stand out.
✨Tip Number 3
Be proactive! Don’t wait for job openings to pop up. Send an open application through our website and let us know how you can help supercharge our CEO’s impact.
✨Tip Number 4
Stay organised and follow up! After meeting someone or sending an application, drop them a message to keep the conversation going. It shows you're keen and keeps you on their radar.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Show Your Organisational Skills:As an Executive Assistant, being organised is key! Make sure your application highlights your ability to manage calendars and prioritise tasks. Share examples of how you've kept things running smoothly in the past.
Communicate Clearly:We love clear communication! When writing your application, be concise and direct. Use professional language but keep it friendly. Remember, you’ll be liaising with stakeholders, so show us you can do that well.
Demonstrate Your Problem-Solving Skills:We're all about finding bottlenecks and speeding up processes. In your application, mention specific instances where you've identified issues and implemented solutions, especially if they involved AI or automation.
Tailor Your Application:Make your application stand out by tailoring it to our mission at Rivan Industries. Show us how your skills and experiences align with our goal of decarbonising industries. And don’t forget, apply through our website for the best chance!
How to prepare for a job interview at Rivan Industries
✨Master the Calendar Game
As an Executive Assistant, you'll be juggling multiple schedules. Before your interview, practice discussing how you prioritise tasks and manage calendars. Be ready to share specific examples of how you've organised complex schedules in the past.
✨Show Off Your Communication Skills
Communication is key in this role. Prepare to demonstrate your ability to engage with various stakeholders. Think of instances where you've effectively communicated across different platforms like email or LinkedIn, and be ready to discuss how you handle challenging conversations.
✨Bottleneck Buster
Rivan Industries is looking for someone who can identify and eliminate bottlenecks. Come prepared with examples of how you've streamlined processes in previous roles. Highlight any experience you have with AI workflows or automations that improved efficiency.
✨Research Like a Pro
You'll need to gather and analyse information quickly. Before the interview, research current trends in synthetic fuels and the energy sector. Be ready to discuss how you approach research and how it has informed your decision-making in past roles.
