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- Tasks: Support our Executive Team with diary management, meetings, and event coordination.
- Company: Join The London Clinic, a leading private hospital in the heart of London since 1932.
- Benefits: Enjoy flexible working, private medical insurance, and 25 days holiday plus bank holidays.
- Why this job: Be part of a supportive culture where your contributions truly matter and make a difference.
- Qualifications: Previous PA experience at senior level and excellent communication skills are essential.
- Other info: We celebrate diversity and welcome applicants from all backgrounds.
The predicted salary is between 36000 - 60000 £ per year.
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Job profile
We are looking for a highly organised and professional
Job profile
We are looking for a highly organised and professional Personal Assistant to provide exceptional support to two of our Executive Team, the Director of Philanthropy and Commercial Director, as well as admin support to an Executive Assistant. As an experienced PA, you will naturally be a strong and professional communicator, be highly organised, have the ability to multi-task effectively and have the confidence to build strong relationships at all levels. Experience in event management would be a valuable asset in this role, but is not essential.
Job title: Personal Assistant
Salary: Dep on exp + benefits
Location: London
Term: Permanent
Hours: Full-time (four days in the office)
Benefits
We offer a range of benefits including flexible working and great career opportunities. Our core benefits are:
- Private Medical Insurance
- Contributory pension scheme (total contribution up to 20%)
- 25 days holiday plus bank holidays
- Life assurance (4 x salary)
- Travel season ticket loan
- A range of retail discounts
About Us
Established in 1932, The London Clinic is one of the UK\’s largest private hospitals, with 8 state-of-the-art facilities located in the heart of London\’s medical community around Harley Street. We have circa 1350 employees, and we are dedicated to providing our patients with expert, individualised treatment and care.
We cover a comprehensive range of services, including complex medical and surgical procedures plus a range of cancer services. The London Clinic has a supportive and warm working culture where your contribution is valued, and you can help us deliver our three core values of \’We go further\’, \’We work as one\’ and \’We personalise care.\’
Responsibilities
- Managing complex diaries, prioritising meetings etc.
- Co-ordinate internal and external meetings and events, including logistics and attendee communications.
- Monitor and manage email inboxes, drafting responses.
- Arrange travel and accommodation for donor visits, conferences and development events.
- Assist in formatting and creating presentations, pitch decks and campaign materials.
- Review and proof-read documents, including letters, speech notes and campaign content.
- Support the planning and delivery of donor events and fundraising campaigns.
- Manage guest lists, RSVPs, seating plans and event logistics.
- Prepare event materials such as brochures, signage and welcome packets.
- Support onboarding processes for new team members reporting to the Executives.
- Support to the EA will include such tasks as the organisation of meetings, taking minutes, booking training for staff, co-ordination of tours for external visitors and any other ad-hoc duties as required.
Skills & Experience
- Previous experience working as a PA at Senior Management/Exec level.
- Excellent communicator – strong command of the English language (written and spoken).
- Highly organised and able to meet deadlines.
- Ability to prioritise and multi task effectively.
- Good IT skills, particularly MS office.
- Able to collaborate with fellow PA\’s/EA\’s to support with meeting requests.
- Calm under pressure.
- Excellent attention to detail.
- Tactful, diplomatic and discreet.
- Ability to build strong relationships at all levels.
The London Clinic has charitable status which is fundamental to our identity and how we operate, enabling our teams to invest in treatments, technology and facilities that benefit our patients, staff and the wider community.
We are committed to safeguarding and protecting all adults at risk, children and young people by implementing robust safer recruitment practices during our selection process. Pre-employment checks are undertaken in accordance with industry standards and regulations, and successful applicants may be required to undertake an Enhanced Disclosure via the Disclosure and Barring Service (DBS). If you would like further information about our safer recruitment policy then please contact a member of our recruitment team.
The London Clinic is proud of its diverse workforce and is committed to building a team that represents a variety of backgrounds, perspectives, and skills. We absolutely welcome applicants from underrepresented groups; if you think you have the skills and experience for the job, please apply – we would love to hear from you regardless of your background.
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Mid-Senior level
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Personal Assistant employer: RITZYROCKS
Contact Detail:
RITZYROCKS Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant
✨Tip Number 1
Familiarise yourself with the specific needs of the Executive Team you'll be supporting. Research their backgrounds and current projects to demonstrate your understanding of their priorities during any discussions.
✨Tip Number 2
Showcase your organisational skills by preparing a mock calendar or schedule that highlights how you would manage complex diaries. This can be a great conversation starter in interviews.
✨Tip Number 3
Network with current or former Personal Assistants in similar roles. They can provide insights into the day-to-day responsibilities and expectations, which can help you tailor your approach.
✨Tip Number 4
Prepare examples of how you've successfully managed multiple tasks or events in the past. Being able to share specific instances will highlight your ability to multi-task effectively, a key requirement for this role.
We think you need these skills to ace Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as a Personal Assistant, especially any roles where you supported senior management. Emphasise your organisational skills, communication abilities, and any relevant event management experience.
Craft a Compelling Cover Letter: In your cover letter, address how your skills align with the responsibilities listed in the job description. Mention specific examples of how you've successfully managed complex diaries or coordinated events in the past.
Showcase Your Communication Skills: Since excellent communication is key for this role, ensure your application is well-written and free of errors. Use clear and concise language to demonstrate your command of English, both written and spoken.
Highlight Attention to Detail: Given the importance of detail in this position, consider including a brief section in your CV or cover letter that illustrates your attention to detail. This could be through examples of proofreading documents or managing logistics for events.
How to prepare for a job interview at RITZYROCKS
✨Showcase Your Organisational Skills
As a Personal Assistant, being organised is key. Prepare examples of how you've successfully managed complex diaries or coordinated events in the past. This will demonstrate your ability to handle the responsibilities of the role.
✨Communicate Effectively
Strong communication skills are essential for this position. Practice articulating your thoughts clearly and confidently. Be ready to discuss how you’ve built relationships with senior management and handled sensitive information discreetly.
✨Demonstrate Multi-tasking Abilities
The role requires juggling multiple tasks at once. Prepare to share specific instances where you successfully prioritised tasks under pressure. This will show that you can thrive in a fast-paced environment.
✨Familiarise Yourself with the Company
Research RITZYROCKS and understand their values and mission. Being knowledgeable about the company will not only help you answer questions but also allow you to ask insightful questions, showing your genuine interest in the role.
