My client, a vibrant, growing community that serves over 3.2 million people including 470 parishes, 144 schools, and 579 churches based across East London and Essex are recruiting for a Personal assistant to the Archdeacon.
The Archdeacon resources, advises and directs clergy and lay officers in the Anglican parishes of the Archdeaconry of West Ham and often represents their joint interests at diocesan meetings and at the local parochial level.
The suitable candidate will act as the primary point of contact for the Archdeacon’s office and is responsible for providing diary management and the organisation of meetings, as well as providing full administration support to the duties undertaken by the Archdeacon’s office. You will work close to the Archdeacon’s home.
Duties in more detail (but not subject to):
To manage the Archdeacon’s calendar and appointments in an accurate and efficient manner.
To provide high-quality support to the Archdeacon in preparation for key meetings and forums, including the collation of relevant documentation, creating agendas, preparing and distributing minutes, highlighting actions
To attend and take minutes or notes at meetings when required.
To respond proactively to enquiries and queries addressed to the Archdeacon’s office, including drafting correspondence, following these up with the appropriate action or redirecting for actions.
To manage visitors to the Archdeacon’s office, providing hospitality and a warm welcome
To carry out research on the web, or elsewhere, on topics relating to the Archdeacon’s ministry and where necessary provide this in a user-friendly format.
To manage the arrangements for vacancy meetings, including liaising with parishes, senior colleagues and patrons
To administer the appointment processes (recruitment) for clergy and other roles (liaises with parishes, candidates, referees, Diocesan Registry), including placing vacancy adverts with the relevant media sites, recording applications, and conducting background checks and references.
To administer the DBS Applications renewal process for current Diocesan clergy, ensuring applications are initiated prior to current certificates expiring
To arrange training events and under the guidance of the Archdeacon prepare relevant documentation as well as ensuring the provision of training materials, including the annual training for new churchwardens.
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Personal Assistant in London employer: RITZ RECRUITMENT
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