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- Tasks: Assist clients and support the team with legal and reception duties.
- Company: Join a friendly and experienced team at Risdons Solicitors in Wellington.
- Benefits: Enjoy health cash plans, enhanced leave, and ongoing professional development.
- Why this job: Make a difference in a supportive environment while gaining valuable experience.
- Qualifications: Previous legal experience and basic knowledge of Office 365 required.
- Other info: Dynamic office culture with opportunities for growth and social events.
Location: Wellington, Somerset
Job Type: Permanent - Full Time
Department: Family
Reports To: Family Solicitor & Office Manager
Risdons Solicitors are looking for a Legal Secretary & Receptionist to join the team in our Wellington Office. A friendly office with a team that has a number of years’ experience. The ideal candidate will have a legal background and be prepared to assist with reception tasks when required.
Key Responsibilities
- Conduct matters on behalf of clients in a professional manner.
- Provide a friendly, courteous, knowledgeable, and professional service and protect the firm against service complaints by ensuring service is of the highest quality.
- Comply with the Policies and Procedures pursuant to the Office Quality Manual at all times.
- Use a variety of software to support our case management system, including Microsoft Word and 365, Outlook, and Excel to produce correspondence, documents, presentations, records, and accounts.
- Be responsible for diary management, booking appointments/meetings, and attending meetings where necessary and assist in note taking; create, photocopy, and print documents.
- Oversee diary management for the meeting rooms, maintain meeting rooms, and provide assistance to other members of staff when in meetings and covering the reception area.
- Ensure the appropriate staff member is informed of appointment attendances at the office in good time.
- Meet all deadlines within the specified timeframes and ensure prompt response to telephone calls with accurate notes taken, recorded, and passed to the appropriate staff member without delay.
- Assist colleagues as own duties allow, including holiday and sickness cover, providing general support within the team/office/firm whilst adhering to the Equality and Diversity Policy of the firm.
- Handle all postal duties, including Royal Mail post, opening, dating, sorting and distribution, franking, etc.; assist colleagues with photocopying and printing of documents when covering reception area.
Qualifications / Experience
- Previous experience within a similar role.
- Basic knowledge of Windows operating systems, Office 365.
- Ability to work independently and manage multiple tasks efficiently.
Soft Skills
- Strong communication and interpersonal skills.
- Ability to manage time effectively and prioritise tasks.
- A team player with a positive and service-oriented attitude.
- Willingness to learn and adapt to new technologies.
Working Conditions
Office environment with occasional travel to other locations for support.
What we offer
- Company health cash plan
- Enhanced annual leave
- Social events and seasonal gifts
- Ongoing professional development and training
- Supportive and inclusive working environment
For more information about our current vacancies please contact us.
Legal Secretary & Receptionist employer: Risdons Solicitors LLP
Contact Detail:
Risdons Solicitors LLP Recruiting Team
We think you need these skills to ace Legal Secretary & Receptionist
How to prepare for a job interview at Risdons Solicitors LLP
✨Know Your Legal Stuff
Brush up on your legal knowledge before the interview. Familiarise yourself with common legal terms and processes relevant to the role of a Legal Secretary & Receptionist. This will show that you’re not just a pretty face but someone who understands the legal landscape.
✨Show Off Your Tech Skills
Since the job involves using software like Microsoft Word, Outlook, and Excel, be prepared to discuss your experience with these tools. Maybe even bring examples of documents you've created or managed. This will demonstrate your capability and confidence in handling the tech side of things.
✨Practice Your People Skills
As a receptionist, you'll be the first point of contact for clients. Practice your communication skills and think about how you would handle different scenarios, like dealing with a difficult client or managing multiple calls. A friendly and professional demeanour is key!
✨Prepare Questions to Ask
Interviews are a two-way street! Prepare thoughtful questions about the firm’s culture, team dynamics, and expectations for the role. This shows your genuine interest in the position and helps you assess if it’s the right fit for you.
