Executive Assistant

Be part of the world's leading mining organization with a commitment to a safe working environment. Work in a globally diversified and dynamic environment based in London, UK.

About the role:

We are looking for an Executive Assistant to provide a full range of administrative/secretarial executive assistance, whilst exercising high degrees of confidentiality, tact and diplomacy. This is a great opportunity for an experienced, hands-on, and highly organised individual who can easily adapt to the day-to-day challenges of this high-level role. Your recent experience in a similar role, a can-do attitude, along with attention to detail will see you soon become a highly valued member of the team.

Reporting directly to the CFO Copper and working closely with the wider team, you will:

• Provide or lead a full range of secretarial/administrative support to the CFO
• Receive, screen and direct visitors, mail and e-mail
• Maintain files, records, calendars and diaries and coordinate meeting arrangements
• Arrange and co-ordinate business travel and SLT off sites globally
• Provide end to end purchasing and expense management support
• Manage end-to-end service requests (e.g. RTTMS tickets, etc.)
• Manage complex monthly reporting, dashboards, cost analysis, support and/or lead functional/special projects
• Manage collation of key documents for critical meetings, as required
• Manage the purchase order requests and process
• Manage inboxes, prioritise and screen emails and flag and categorise into actions
• Share agendas ahead of leadership meetings and broader team calls

What you'll bring:

• A commitment to the safety of yourself and your team
• Qualification in administration, secretary or related field
• Experience managing complex travel schedules with stakeholders in multiple time zones
• Advanced use of MS Office (Word, PowerPoint, Excel and Outlook)
• A proven track record of engaging with and influencing senior and, preferably, executive management and board members
• Excellent communicator and interpersonal skills – both written and verbal
• Strong attention to detail, able to proof read documentation
• Outstanding organizational and time management skills with the ability to prioritize work effectively
• Team player with the ability to be self-motivated and work on own initiative
• Forward thinking and the ability to plan ahead

What we offer:

• A work environment where safety is always the number one priority
• A competitive base salary reflective of your skills and experience with annual incentive program
• Comprehensive medical benefits including subsidised private health insurance for employees and immediate family
• Attractive share ownership plan
• Company provided insurance cover
• Extensive salary sacrifice & salary packaging options
• Career development & education assistance to further your technical or leadership ambitions
• Ongoing access to family-friendly health and medical wellbeing support
• Leave for all of life's reasons (vacation/annual, paid parental, sick leave)

About Rio Tinto:

Rio Tinto is a leading global mining and materials company. We operate in 35 countries where we produce iron ore, copper, aluminium, critical minerals, and other materials needed for the global energy transition and for people, communities, and nations to thrive.

We have been mining for 150 years and operate with knowledge built up across generations and continents. Our purpose is finding better ways to provide the materials the world needs – striving for innovation and continuous improvement to produce materials with low emissions and to the right environmental, social and governance standards.

Every Voice Matters:

At Rio Tinto, we particularly welcome and encourage applications from Indigenous Peoples, women, the LGBTQIA+ community, mature workers, people with disabilities and people from different cultural backgrounds. We are committed to an inclusive environment where people feel comfortable to be themselves. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are essential to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation or anything else that makes us different.