Executive Assistant

Be part of a group that is safety driven and values inclusion. Join a leading global company based in London, UK. We’re Finding Better Ways™ to provide materials the world needs, now and in the future. Our values – care, courage and curiosity – guide how we work and how we treat each other.

About the role

We are looking for an Executive Assistant to provide a full range of administrative/secretarial executive assistance, whilst exercising high degrees of confidentiality, tact and diplomacy. This is a great opportunity for an organized, resourceful assistant to provide and assure effective corporate governance across the group and ensure that directors and management comply with all statutory and regulatory compliance requirements globally.

Reporting to the Chief Ethics and Compliance Officer and the Head of Group Communications, and working in a collaborative community, a challenging and exciting environment, you will:

• Coordinate and support reporting and governance, including board papers, risk assessments, compliance audits, and preparation for regulatory filings and due diligence processes.
• Liaise with service providers and internal teams, facilitating timely communications, instructions, and the effective management of spend (e.g. purchase order management and matter level budgeting).
• Organise meetings, including preparing agendas and ensuring efficient use of time.
• Participate in continuous improvement initiatives (such as legal technology adoption and knowledge management).
• Provide administrative support including diary management, coordination of meetings events including handling of confidential correspondence.
• Arrange and coordinate travel and logistics including offsite meetings.
• Manage expense, purchase order requisitions, vendor engagement from request for proposal through onboarding, billing and ongoing spend management including budget and accrual management of the specific matter (e.g. PO headroom) and the ongoing management of spend (e.g. matter level budgeting). Includes liaison with external vendors in respect of costs.
• Assist with onboarding and integration of new team members, ensuring smooth induction processes, IT/system access, and training on relevant tools.
• Assist with updating intranet sites, directories and distribution lists.
• Assist with the preparation and formatting of reports, presentations, and communications using advanced MS Office skills. Updating and maintenance of team SharePoint sites as part of team communication plans.

About you

• A commitment to the safety of yourself and your team.
• Qualification in administration, secretary or related field.
• Experience in a similar role.
• Advanced use of MS Office (Word, PowerPoint, Excel and Outlook).
• A proven track record of engaging with and influencing senior and, preferably, executive management and board members.
• Excellent communicator and interpersonal skills – both written and verbal.
• Strong attention to detail, able to proofread documentation.
• Outstanding organizational and time management skills with the ability to prioritize work effectively.

What we offer

• Be recognised for your contribution, your thinking and your hard work, and go home knowing you’ve helped the world progress.
• A work environment where safety is always the number one priority.
• A competitive salary package with annual cash incentive awards for eligible employees.
• Career development & education assistance to further your ambitions.
• Access top tier family-friendly health and medical programs and pension plan.
• Wellbeing benefits.
• Generous Rio Tinto employee share program.
• Employee Assistance Program.
• Ongoing individual wellbeing support for you and your family for personal and professional matters.
• Leave for all of life’s reasons (vacation/annual, paid parental, sick leave).

Where you’ll be working

Our global headquarters is situated in St. James’s Square, in the City of Westminster, London, on the edge of the West End, and is the site of the group’s original head office. Located over several floors, the office is truly a global hub for the business and is the base for many members of the Executive Committee. As such, the grade II listed office reflects the vibrancy of the location, although it also overlooks the tranquillity of the only garden square in the district and is a short walk from Green Park and Piccadilly underground stations.

About Rio Tinto

Rio Tinto is a leading global mining and materials company. We operate in 35 countries where we produce iron ore, copper, aluminium, critical minerals, and other materials needed for the global energy transition and for people, communities, and nations to thrive. We have been mining for 150 years and operate with knowledge built up across generations and continents. Our purpose is finding better ways to provide the materials the world needs – striving for innovation and continuous improvement to produce materials with low emissions and to the right environmental, social and governance standards. But we can’t do it on our own, so we’re focused on creating partnerships to solve problems, create win-win situations and meet opportunities.

Respect and Inclusion

At Rio Tinto, we particularly welcome and encourage applications from Indigenous Peoples, women, the LGBTQIA+ community, mature workers, people with disabilities and people from different cultural backgrounds. We are committed to an inclusive environment where people feel comfortable to be themselves. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are essential to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation or anything else that makes us different.