Administrator

Right Now Group are currently recruiting for an Administrator to join a well-established and fast-paced aviation business based at Heathrow Airport.

This is an excellent opportunity for an experienced administrator with strong organisational skills who enjoys working in a busy operational environment, supporting HR, security compliance, and general office functions.

Key Duties

• Conduct security interviews for prospective employees as part of the onboarding process.
• Prepare and issue employment offers and contracts to successful candidates.
• Support new starter inductions by completing biometric enrolment and explaining the referencing and DBS clearance process.
• Assist employees with ADP system registration and onboarding.
• Administer the application, renewal and replacement of airport ID passes, including referencing checks and Gateway system updates.
• Process and issue staff car park permits.
• Maintain accurate electronic and paper personnel records in accordance with GDPR legislation.
• Process applications for airside vehicle permits and ensure all documentation is completed accurately.
• Manage the application and issue of Tools of the Trade permits.
• Prepare meeting documentation and accurately record and distribute meeting minutes.
• Monitor stationery supplies and place orders in line with departmental budgets.
• Coordinate uniform orders, ensuring stock and expenditure remain within budget.
• Administer eye care voucher applications for eligible employees.
• Respond to incoming telephone enquiries and provide day-to-day administrative support.
• Process invoices and maintain accurate financial records using internal systems.
• Manage all incoming and outgoing post efficiently.
• Liaise with the Shared Service Centre to process new starter and leaver notifications.
• Maintain and reconcile petty cash records in accordance with company procedures.
• Process employee expense claims for those not registered on the Web Expenses platform.
• Arrange travel and accommodation, including hotel, flight and vehicle bookings,
• Coordinate the servicing and maintenance of office equipment and facilities, including printers and water coolers.

Previous Experience

• Previous administration experience
• Strong organisational skills with excellent attention to detail.
• Ability to work accurately while managing multiple tasks in a fast-paced environment.
• Excellent interpersonal and communication skills.
• Ability to follow established processes and procedures while remaining flexible to operational requirements.
• A team player with a proactive and professional approach

The successful candidate will have to go through a full 5 year reference check and DBS check.

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