Team Secretary in Reading

General Office Administration

• Provide a professional, efficient and responsive administrative service to the Reading team, assisting with internal and external enquiries.
• Manage incoming telephone calls, post and courier arrangements, directing enquiries and correspondence appropriately.

You will be required to assist in carrying out the following tasks:

• Provide a professional, efficient and responsive administrative service to the Reading team, assisting with internal and external enquiries.
• Manage incoming telephone calls, post and courier arrangements, directing enquiries and correspondence appropriately.

Team Administration

• Prepare, format and proofread letters, reports, presentations, tender submissions and other documentation to a consistently high standard, ensuring compliance with the Ridge style and agreed quality procedures.
• Coordinate meetings and surveyor appointments, arrange travel and accommodation as required.
• Arranging training sessions, social activities and marketing events, including arranging refreshments, catering and meeting materials.
• Liaise with colleagues, clients and suppliers, to ensure effective support is provided.
• Raising of invoices and purchase orders in a timely manner, monitor outstanding client invoices and assisting with the chasing of debts.
• Assist with the production, printing and binding of reports, presentations and promotional materials.
• Maintaining project trackers, monitoring progress, key dates and actions and supporting the timely delivery of assessments.
• Set up new projects and submissions accurately and promptly, ensuring the required documentation, systems and records are in place.
• Support business and project governance and compliance.
• Provide administrative support for bids and submissions, coordinating inputs, formatting documents and monitoring deadlines.
• Taking team meeting minutes and managing actions.
• Provide general administrative support to the team and undertake other reasonable duties required to support effective project and team delivery.

Experience And Skills Required

To apply for this role you must evidence / possess:

• Ability to work proactively and efficiently
• Excellent communication skills
• Experience of working in a similar role
• Competent user of Microsoft Office 365
• Willingness to assist with similar duties to other teams when required

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