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For Companies At a Glance
- Tasks: Support UK and Europe Regional Directors with executive tasks and smooth operations.
- Company: Join RLB, an employee-owned business with a collaborative culture.
- Benefits: Enjoy hybrid working, competitive salary, wellness options, and personal development opportunities.
- Why this job: Make a real impact while developing your skills in a dynamic environment.
- Qualifications: Experience supporting senior leaders and strong communication skills required.
- Other info: Diverse projects, social responsibility initiatives, and a focus on inclusion await you.
The predicted salary is between 36000 - 60000 ÂŁ per year.
Department: Executive
Location: Manchester (Hybrid Working)
Role Overview
The Personal Assistant is a strategic partner to the UK & Europe Regional Directors, ensuring leadership time is protected, priorities are advanced without bottlenecks, and regional operations run smoothly. The role combines high‑calibre executive support with governance coordination, digital fluency, data confidence, and proactive stakeholder management across multiple countries and time zones. The PA anticipates needs, exercises sound judgement under delegated authority, and drives continuous improvement in ways of working.
Key Responsibilities
- Proactively manage complex, fast‑moving diaries, resolve conflicts, and plan ahead to optimise the Directors’ time.
- Act as gatekeeper and first point of contact, triaging communications and making day‑to‑day decisions that protect leadership focus.
- Prepare meeting briefs, packs and pre‑reads; attend meetings, take precise minutes, and drive action follow‑up to completion.
- Arrange complex domestic and international travel, itineraries, visas, risk assessments, and logistics.
- Organise leadership breakfasts, lunches, dinners and events.
- Complete monthly personal expenses and credit card reviews.
- Hold weekly 1:1 meetings with the Regional Directors.
- Attend UK & Europe Board meetings; lead agenda preparation, minutes, and action logs.
- Prepare and govern Teams Planners; ensure actions are progressed.
- Manage Quarterly Europe Board Meetings and documentation.
- Maintain and improve digital workflows using Microsoft 365.
- Oversee D365 debt reporting and regional debt percentages.
- Support weekly debt‑chase processes and communications.
- Support timesheet entry protocol and reporting.
- Maintain Clear Review cycles and LinkedIn management for the Regional Director.
- Coordinate communications across the UK & Europe Region.
- Build strong cross‑regional relationships.
- Handle confidential information with discretion.
- Support business development, operational projects and change initiatives.
- Identify workflow improvements and support adoption of new systems.
- Support Succession Planning and the 2030 Strategy.
- Uphold the One RLB Vision and Culture.
Candidate Profile
Experience
- Proven experience supporting senior leaders.
- Experience with board support, agendas, and minutes.
- Cross‑regional coordination.
- Travel and leadership event coordination.
- Familiarity with D365 and LinkedIn (advantageous).
Skills & Competencies
- Judgement, discretion, anticipation, planning, influence.
- Strong communication skills.
- Digital fluency and data accuracy.
- Calm under pressure and relationship‑driven.
- High initiative and decision‑making confidence.
Tools & Systems
- Microsoft 365, D365, Clear Review, LinkedIn.
Working Pattern
- Full‑time, hybrid working.
- Occasional early/late calls for European time zones.
- Some UK & Europe travel may be required.
RLB Employee Benefits
- Hybrid Working – Working patterns to support your work‑life balance.
- Well‑Rewarded – A competitive salary and generous holiday entitlement.
- Focus On Wellbeing – We offer a number of health and wellness options, including gym membership and cycle to work schemes.
- Healthcare Packages – Private healthcare insurance and medical support, including dental insurance and eyecare vouchers.
- Personal Development – A continuous learning and development programme, including established APC and in‑house mentoring schemes.
- Additional Benefits – We offer a wide range of benefits including a season ticket loan and professional membership subscriptions.
- Exceptional Exposure – You’ll have the opportunity to work on diverse projects across different sectors and regions.
- Social Responsibility – We hold team and social events as well as charity fundraising and volunteering activities.
Our Diversity, Equity & Inclusion Promise
We believe in building a diverse and inclusive environment where each person can be themselves, feel valued for their contribution and be challenged and supported to reach their full potential. We have a responsibility to support the communities in which we live and work, and that our workforce should reflect these communities and our clients. Our talent strategy should enable us to overcome bias in the construction industry by recruiting, retaining, developing, and promoting a diverse and inclusive workforce.
Personal Assistant in Manchester employer: Rider Levett Bucknall RLB
Contact Detail:
Rider Levett Bucknall RLB Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant in Manchester
✨Tip Number 1
Network like a pro! Reach out to current or former employees at RLB on LinkedIn. Ask them about their experiences and any tips they might have for landing the Personal Assistant role. A friendly chat can give you insider info that could set you apart.
✨Tip Number 2
Prepare for the interview by practising common questions related to executive support and stakeholder management. Think about how your past experiences align with RLB's values of Truth, Trust, Together, and Tomorrow. Show them you’re not just a fit for the role, but for their culture too!
✨Tip Number 3
When you get the chance to meet the team, be sure to showcase your digital fluency. Bring examples of how you've improved workflows in previous roles. This will demonstrate your proactive approach and ability to drive continuous improvement, which is key for the Personal Assistant position.
✨Tip Number 4
Don’t forget to follow up after your interview! A simple thank-you email reiterating your enthusiasm for the role and how you can contribute to RLB’s goals can leave a lasting impression. Plus, it shows your initiative and professionalism!
We think you need these skills to ace Personal Assistant in Manchester
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight how your skills and experiences align with the Personal Assistant role. We want to see how you can bring your unique perspective to RLB!
Showcase Your Skills: Don’t forget to emphasise your digital fluency and experience with tools like Microsoft 365 and D365. We’re looking for someone who can manage complex tasks with ease, so let us know how you’ve done this in the past!
Be Clear and Concise: When writing your application, keep it straightforward and to the point. We appreciate clarity, especially when it comes to your achievements and how they relate to the responsibilities of the role.
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Rider Levett Bucknall RLB
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Personal Assistant role and its responsibilities. Familiarise yourself with the key tasks like managing complex diaries, preparing meeting briefs, and coordinating travel. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Communication Skills
As a Personal Assistant, strong communication is crucial. Prepare examples of how you've effectively communicated with senior leaders or managed stakeholder relationships in the past. Be ready to discuss how you handle conflicts or challenges in communication, as this will highlight your ability to maintain professionalism under pressure.
✨Demonstrate Digital Fluency
Since the role requires proficiency in tools like Microsoft 365 and D365, be prepared to discuss your experience with these platforms. You might even want to mention specific projects where you improved workflows or data accuracy using digital tools. This will show that you can hit the ground running and contribute to the team's efficiency.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your judgement and decision-making skills. Think about situations where you've had to anticipate needs or exercise discretion. Practising your responses to these types of questions will help you convey your proactive approach and ability to support leadership effectively.