At a Glance
- Tasks: Manage procurement processes and negotiate with suppliers for hardware, software, and services.
- Company: Join Ricoh, a global leader in digital services with a people-first culture.
- Benefits: Enjoy flexible working, career development, and opportunities to make a positive impact.
- Other info: Diverse and inclusive workplace with excellent career growth opportunities.
- Why this job: Be part of a team that values your ideas and supports your growth.
- Qualifications: Experience in procurement and strong communication skills are essential.
The predicted salary is between 40500 - 49500 £ per year.
About Ricoh
A global leader in digital services, recognised for innovation, sustainability and a people-first culture. We feature in the
About Ricoh
A global leader in digital services, recognised for innovation, sustainability and a people-first culture. We feature in the
Gartner Magic Quadrant , are listed in the
Global 100 Most Sustainable Companies , and have been named one of Forbes’ World’s Best Employers 2025 .
At Ricoh, we believe people do their best work when they feel valued and supported.
We create inclusive workplaces where you can grow, contribute, and make a positive impact while helping to build a more sustainable future.
Find your place. Transform your future
Our purpose is centred on understanding and improving how people work.
By focusing on real working experiences, we support individuals to develop their skills, realise their potential and do work that feels meaningful.
People Transform When They Love What They Do
This belief sits at the heart of The Ricoh Promise.
It guides how we recruit, how we support our people, and how we work together every day, creating an environment where you can grow, feel valued and make a difference.
When you join us, you are encouraged to share your ideas, challenge the way things are done, and work with others to build something better.
If you are looking for a place where your voice is heard, your development is supported, and your work feels meaningful, you will feel at home at Ricoh.
- What you will be doing
- Responsible for day-to-day delivery of accurate and efficient procurement purchasing of Resource, Hardware, Software and Services from approved suppliers across a broad portfolio
- Effective negotiation, compliant processing, goods receipting, on-time delivery and on-time payment of supplier invoices
- Manage and comply with company procurement purchasing order processes including order creation, item creation, goods receipting, back order reports, returns, resource timesheets and renewals
- Work collaboratively and compliantly across all Procurement teams, Sales and key stakeholders
- Proven experience in working with third party suppliers and distribution supply chain
- Arranging transport of goods and tracking orders to ensure timely delivery
- Coordinating inventory management with warehouse for hardware call offs
- Coordinating processing of engineering timesheets accurately and timely
- Monitoring stock and escalating to suppliers and procurement management as required
- Strong written and communication skills to support the Sales function
- Proven experience in application of attention to detail and overall diligence to identify and mitigate risk
- Develop and maintain internal and external relationships to become a trusted advisor
- Experience of inventory control, administration and processing requisitions
- Follow internal procurement operational process to record data
- Evidence additional cost savings achieved through effective negotiation at point of order to optimise margins and reduce operating costs
- Contribute to, maintain and accomplish team performance levels (KPI’s) to consistently achieve internal departmental and business objectives
- Innovative to support, develop and optimise purchasing processes and tools
- Pro‑active approach to all areas of responsibility
- Able to work as part of a team and independently
- Align to Ricoh’s values and the department core competencies
- Open to undertake self‑paced, supported learning and training to upskill/cross skill and maintain IT Services knowledge and experience
- You will ideally have
- Proven relevant experience in a procurement function undertaking activities associated with purchasing from distributors / third party suppliers
- Proven experience of clean order management and item creation processes
- Ideally the successful applicant will hold excellent knowledge and experience of co‑ordinating orders pertaining to engineering resource and IT Services product architectures
- Proven customer service experience with good interpersonal, analytical, negotiation and conflict resolution skills
- Excellent relationship management underpinned by being professional and confident in manner
- Ability to communicate effectively with internal/external stakeholders, suppliers, customers, peers, senior management and the wider business at all levels of seniority
- Good knowledge of the Microsoft suite (Word, Excel, Outlook), Oracle ERP system and capability to learn the use of other software applications
- Commercial awareness
- Interpersonal skills, particularly in (internal and external) relationships and commercial negotiation
- Ability to identify and mitigate risk to the organisation
- Ability to cope with pressure and adapt to situations
- Analytical and problem‑solving skills, able to multi‑task in a fast‑paced environment
- Good organisational and time management skills
- Can remain calm under pressure
- In return for your commitment, you can expect
- Love to Connect
- Across teams, countries and roles, you'll find people who listen, involve and encourage you - helping you feel valued and able to be yourself every day.
- Love to Grow
- Your development truly matters to us.
With access to learning pathways, mentoring and career opportunities across functions and countries, you'll be supported to stretch your skills, explore new directions and stay future‑ready in a changing world.
- Love to Give Back
- Purpose is part of how we work.
You'll have opportunities to make a difference through volunteering, sustainability initiatives and community programmes that reflect our shared values and commitment to positive impact.
- Love to Succeed
- Success at Ricoh is something we pursue together.
You'll benefit from fair rewards, flexible working, wellbeing resources and real recognition - including programmes such as the Imagine.
Change.
Awards, where colleagues celebrate each other's achievements.
We are an equal opportunities employer
We believe that diverse perspectives make us stronger, and we welcome applications from people of all backgrounds, identities, and experiences.
Our hiring decisions are based on skills, experience and potential, and we are committed to creating a fair and inclusive recruitment process.
If you require any reasonable adjustments at any stage of the recruitment journey, please let us know and we will support you to bring your best self forward.
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Purchasing Executive - Resource Team in Northampton employer: Ricoh UK
Ricoh UK is an excellent employer that values its finance professionals by providing a dynamic work environment where strategic thinking and collaboration thrive. With a strong emphasis on employee development, flexible working arrangements, and comprehensive well-being resources, you will find ample opportunities to grow your career while making a meaningful impact across commercial divisions. Join us in a culture that recognises and rewards your contributions, ensuring you feel valued and engaged in your role.
StudySmarter Expert Advice🤫
We think this is how you could land Purchasing Executive - Resource Team in Northampton
✨Get Savvy with Industry Perks
Join procurement and purchasing forums or groups where pros hang out, like CIPS (Chartered Institute of Procurement & Supply). They'll share the inside scoop on job openings that might not show up on traditional job boards!
✨Show Off Your Skills
Consider creating a portfolio that outlines your achievements in procurement, like cost-saving initiatives or supplier management strategies. Having tangible evidence of your skills can really set you apart when applying to companies like Ricoh UK.
✨Tap into Your Network
Leverage LinkedIn to connect with professionals in procurement—follow relevant hashtags, join groups, and engage in discussions. This is a great way to get noticed by potential employers before they even post a job!
✨Keep Your Eyes on Job Boards
With full-time positions, timing can be everything. Set alerts on job boards specifically for procurement roles. Don't wait for a job posting to close; apply through our website as soon as you see a fit—being proactive can give you the edge!
We think you need these skills to ace Purchasing Executive - Resource Team in Northampton
Some tips for your application 🫡
Show Off Your Procurement Know-How:When you're crafting your CV, make sure to highlight any procurement-specific skills you've got. Talk about your experience with supplier negotiations, cost analysis, or inventory management. If you’ve used software like SAP or Oracle, don’t forget to mention that too – it shows you know your way around the tech side of things!
Quantify Your Achievements:In procurement, numbers matter. Use your CV and cover letter to showcase any quantifiable achievements you've made in reducing costs or improving efficiencies. For example, mentioning that you helped save 20% on purchasing costs last year is way more impressive than just saying you managed the budget!
Tailor Your Cover Letter to Ricoh UK:Your cover letter should read like you’re chatting directly to Ricoh UK. Research the company’s procurement strategy, mention how your skills align with their goals, and share your enthusiasm for contributing to their success. This personal touch can really set you apart from the crowd!
Professional Certs Can Go a Long Way:If you've got any procurement-related certifications, such as CIPS or APICS, make sure they're front and centre on your CV. These qualifications show you're serious about your career in procurement and are committed to continuous learning. It’s a great way to signal your expertise and dedication to potential employers like Ricoh UK.
How to prepare for a job interview at Ricoh UK
✨Show Off Your Negotiation Skills
In procurement, strong negotiation skills are key. Be ready to share examples of past negotiations where you've successfully saved costs or improved supplier terms. We want to hear how you approached those situations and the strategies you used to achieve positive outcomes!
✨Know Your Tools
Make sure you’re familiar with procurement software and tools commonly used in the industry, such as SAP Ariba or Coupa. Come prepared to discuss any experiences you've had with these tools or similar platforms, as we need someone who can hit the ground running at Ricoh UK!
✨Understand Market Trends
As a procurement professional, being aware of market trends can set you apart. Brush up on recent developments in supply chain management or procurement best practices and think about how they could impact your role at Ricoh UK. Bringing a current perspective will show your enthusiasm for the industry.
✨Demonstrate Your Team Player Attitude
A full-time position means you'll be working closely with various teams. Be prepared to discuss how you collaborate with others, manage conflicts, and build relationships with stakeholders. Sharing anecdotes about past teamwork experiences will highlight your ability to fit into Ricoh UK's culture.
