Financial Operations Manager

My Client is a dynamic and growing Lender dedicated to providing exceptional support to our clients and funders. We are seeking a motivated and detail-oriented Financial Operations Manager.

Financial Management:

• Manage funder liquidity by maintaining accurate records of funding lines to facilitate the placement of loans nearing completion.
• Oversee 'Track 1' Management, including:

• Processing payments biannually, amending standing orders as necessary, and drafting contracts via DocuSign.
• Generating and distributing personal statements for each funder, setting up payments, and managing funds that require return.
• Ensure timely transfer of interest payments to the correct accounts and log all incoming interest.
• Prepare monthly reports, including the Balance Sheet, 'Track 1', and profit sheet, for submission to the accountant.
• Conduct bank reconciliations and provide weekly statement balance updates to the Managing Director every Friday.
• Provide weekly cash flow reports to the Managing Director to ensure sufficient liquidity for upcoming payments.
• Ensure accurate recording, filing, and reporting of all financial transactions.

Documentation & Compliance:

• Collaborate with the Underwriter and Managing Director to prepare relevant documentation for funders for loan completion.
• Maintain and update records for lenders/funders and assist with possession and default claims as required.
• Address enquiries from assignees and funders promptly.

Payments & Bookkeeping:

• Process monthly payments for invoices, employee wages, and expenses, ensuring timely receipt of payslips.
• Manage company credit card bills and log invoices into QuickBooks.
• Maintain all investor spreadsheets, including Institutional, Track 1, and 'Track 2'.
• Reallocate funds when loans are redeemed, updating spreadsheets accordingly.
• Ensure all lender spreadsheets via the HUB and OneDrive are accurate and up to date.
• Communicate with 'Track 2' investors regarding updates on their investments at the end of each month.
• Manage key funder emails, requesting updates on loans and extensions.
• Coordinate Institutional funder audits and visits.

Administrative Support:

• Assist colleagues with queries, booking hotels, and arranging office meetings.
• Manage the office phone line, addressing multiple daily calls with various inquiries.
• Facilitate the onboarding of new employees, including creating folders, accounts, and logins.
• Ensure the office is adequately stocked with supplies.
• Manage post office visits and handle incoming business correspondence.
• Draft necessary documentation and support the wider team with ad-hoc requests.

What We Offer:

• Competitive salary.
• Opportunities for professional development and career advancement.
• A supportive and dynamic work environment.

Requirements:

• Proven experience in financial operations, bookkeeping, or a related field.
• Proficiency in accounting software, particularly QuickBooks.
• Strong attention to detail and organisational skills.
• Excellent communication abilities, both written and verbal.
• Ability to work collaboratively in a fast-paced environment.