At a Glance
- Tasks: Support the management team and ensure smooth operations at our Inverness office.
- Company: Join Richard Irvin, part of the RSK Group, a leader in facilities management.
- Benefits: Competitive salary, company pension, and a supportive work environment.
- Other info: Full-time role with flexible weekend hours and opportunities for growth.
- Why this job: Be the friendly face of our team and help create a welcoming atmosphere.
- Qualifications: Customer service experience and strong organisational skills are essential.
The predicted salary is between 24000 - 30000 € per year.
Richard Irvin, an RSK Group company, are recruiting for an Administrator/Receptionist to join the team based in Inverness, UK. This is a full-time, permanent position. You will be required to work four weekdays and either Saturday OR Sunday.
Responsibilities:
- Provide clerical support for the Management Team together with the preparation of other services relating to the UHI House contract.
- Ensure records are correctly filed.
- Maintain key and access card security, ensuring that any key and access card issues are logged, signed for and returned.
- Welcome visitors to the premises, provide information and directions, contacting Client staff as necessary.
- Follow the building Room Booking Policy and other RIFM Procedures to make bookings on behalf of Tenants and Clients on the UHI House booking system.
- Run reports as directed to provide information to Support Services and Clients. Ensure re-confirmations are undertaken to maximise room usage.
Qualifications and Experience:
- SVQ level 3 in Customer Service and / or equivalent experience
- HNC Business Studies and / or equivalent experience
- Word processing and file management
- Excel spreadsheets
- Document drafting and production
- E-mail and internet skills
Salary and Benefits:
- Salary depending on experience
- Company Pension
Administrator/Receptionist in Highland employer: Richard Irvin
Richard Irvin, part of the RSK Group, is an exceptional employer that values its employees by fostering a supportive and collaborative work culture in Inverness. With a focus on professional development, we offer opportunities for growth and advancement within a dynamic team dedicated to meeting client needs across various sectors. Our commitment to employee well-being is reflected in our competitive salary packages and comprehensive benefits, making us a rewarding place to build your career.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator/Receptionist in Highland
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an Administrator/Receptionist role, and who knows? They might just have the inside scoop on openings at Richard Irvin or similar companies.
✨Tip Number 2
Prepare for that interview! Research the company and its values, especially how they align with your skills in customer service and administration. Practise common interview questions and think about how you can showcase your experience with clerical support and document management.
✨Tip Number 3
Don’t underestimate the power of a follow-up! After an interview, shoot a quick thank-you email to express your appreciation for the opportunity. It shows your enthusiasm for the role and keeps you fresh in their minds.
✨Tip Number 4
Apply through our website! We make it super easy for you to submit your application directly. Plus, it shows you're genuinely interested in joining our team at Richard Irvin. So, get clicking and let’s get you that job!
We think you need these skills to ace Administrator/Receptionist in Highland
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Administrator/Receptionist role. Highlight your relevant experience in customer service and administration, and don’t forget to mention any qualifications like your SVQ level 3 or HNC in Business Studies.
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team at Richard Irvin. Mention specific skills that align with the job description, like your ability to manage records and provide excellent clerical support.
Show Off Your Tech Skills:Since the role involves document drafting and using Excel spreadsheets, make sure to showcase your tech skills. Mention any relevant software you’re familiar with and how you’ve used them in previous roles to improve efficiency.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Richard Irvin
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of the Administrator/Receptionist position. Familiarise yourself with the tasks mentioned in the job description, like clerical support and room booking procedures. This will help you demonstrate how your skills align with what they’re looking for.
✨Showcase Your Customer Service Skills
Since this role involves welcoming visitors and providing information, be ready to share examples of your customer service experience. Think of specific situations where you went above and beyond to assist someone, as this will highlight your ability to create a positive first impression.
✨Prepare for Practical Questions
Expect questions that assess your organisational skills and attention to detail, such as how you would manage filing records or handle key security. Practise your responses to these scenarios so you can confidently explain your thought process during the interview.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics or how success is measured in the role. This shows your genuine interest in the position and helps you determine if it’s the right fit for you.
