Senior Accounts Receivable Administrator

Role: Senior Accounts Receivable Administrator - FTC until mid Dec 2026

Location: Shoreham-by-Sea, UK – Hybrid

Our vision is to create a safe and sustainable world. Ricardo, member of WSP, is a global strategic, environmental, and engineering consulting company. With over 100 years of engineering excellence and employing close to 3,000 employees in more than 20 countries, we provide exceptional levels of expertise in delivering leading-edge and innovative cross-sector sustainable products and solutions.

Key Responsibilities:

• Working with the Project managers (PM), Project Coordinators (PMO) to ensure the on-time issuing of invoices to our clients – this involves checking the details on the invoice are correct according to the clients Purchase Order & any anomalies will be flagged to the PM / PMO for amendment or discussion with the client.
• Manage & act as the administrator on our client’s Invoice portals by ensuring the upload of correct data for the self-billing process & the subsequent payment of the invoice(s).
• Maintain the master Client Invoicing Instructions & Contact information sheet.
• Raise & issue Sundry Invoices & Credit notes on SAP upon request from PM/PMO’s.
• Manage the monthly reversals report & expediate all reversal requests.
• Ensure all inter-company invoices are issued within the inter-company window & located into the inter-company folders.
• Maintain the monthly Global Debt & Billing Tracker, this involves interacting with Project Managers & Project coordinators to establish when invoices have been raised & identifying late billing by obtaining & documenting the reasons for delayed invoicing.
• Ensure the end-to-end cash collection process is adhered to, ensuring all clients are proactively chased to make sure all invoices are paid on time & notifying the Business (Project Managers & Growth Solution Heads) when an invoice becomes overdue & documenting the process until the invoice is paid on the Global Debt & billing Tracker.
• Producing weekly cash forecasts, specifically creating the debtor & billing elements, coordinating inputs from the finance team and submitting to Treasury.
• Provide Group Treasury with a 2-week currency forecasts, liaising with the Shared Service Centre in obtaining an Accounts Payable payment forecast.
• Assist the Financial Controller with requests & adhoc duties to support the Management of the AR function.
• Maintain and produce the Weekly Dashboards to support Project Management Teams.
• Preparing the Currency exposure report for submission to Treasury.

Key Competencies and Experience:

• SAP or similar ERP system experience required.
• Intermediate Excel skills required and experience working with data highly desirable.
• Strong Interpersonal skills and the confidence to communicate clearly with both internal colleagues & external clients.
• Enthusiastic and proactive in taking the initiative.

Working here:

You will be warmly welcomed into our workplace where every voice matters. We are diverse thinkers and doers, coming together to create a culture of inclusion. We will support you to find your place. We will encourage you to use your passion and expertise to make a positive impact through the projects you work on.

Your knowledge and desire to bring about change will be invaluable in helping deliver innovative solutions that support communities across the globe in becoming safer and more sustainable.

Work life balance:

We offer flexible approaches to work, whether that is working from home, being in the office, or as a hybrid worker. We're happy to discuss flexible working arrangements. Wellbeing is at the core of our culture, allowing employees to flourish and to achieve their full potential.

Benefits:

We want you to know how much you are valued. Your remuneration and benefits package will reflect that. You will receive a range of benefits which include support for your physical and mental health. Our core benefits include 25 days' annual leave, plus 8 flexible bank holidays, a competitive company pension scheme, life assurance and professional subscriptions reimbursement. We also offer a wide range of flexible benefits to suit your lifestyle.

Diversity, Equality, and Inclusion statement:

We are an Equal Opportunity Employer, we believe in each person's potential, and we'll help you reach yours. We have an ambitious diversity, equality, and inclusion approach. We value diversity; recognising that a more diverse workforce creates a richer and more varied working environment. Diversity also drives innovation, by allowing us to offer our clients the best consultancy service that we can.

As part of our commitment to engage positively and pro-actively with all our employees and to ensure an inclusive culture, we are recognised as a 'disability confident' employer.

Next steps:

Once you have submitted your application a member of our Recruitment Team will be in touch. Please be aware that the timing can vary dependent on the volume of applications that we receive for each role and in some cases, we may start to review applications prior to the closing date. Ricardo is a Disability confident employer please advise the recruitment team via recruit@ricardo.com if you require any adjustments to support you throughout the recruitment process.