Project Co-ordinator

Our vision is to create a safe and sustainable world. Ricardo, member of WSP, is a global strategic, environmental, and engineering consulting company. With over 100 years of engineering excellence and employing close to 3,000 employees in more than 20 countries, we provide exceptional levels of expertise in delivering leading-edge and innovative cross-sector sustainable products and solutions. Every day, we enable our customers to solve the most complex and dynamic challenges to help achieve a safe and sustainable world.

The Role

We are seeking a Project Coordinator to join our Policy, Strategy & Economics (PSE) Practice. The PSE Practice delivers strategic, policy-related consultancy services to Governments (e.g. the European Commission and UK Government), international financial institutions (e.g. the World Bank, Asian Development Bank, etc), industry associations and individual companies all over the world. Our consultants work on a wide range of policy topics including climate change, energy, air quality, chemicals, circular economy and transport at the international, national and sub‑national levels. This role will support the co‑ordination and delivery of projects that vary in scope, scale, complexity and duration, covering the clients and topics referred to above; the role will also contribute to the efficient operation of the Practice. The successful candidate for the Project Co‑ordinator role will work in close partnership with consultants and project managers across the whole Practice as well as with colleagues from Ricardo’s Finance team. This is a great opportunity to support the management, co‑ordination and administration of high‑profile and high‑impact projects that are playing an important role in addressing some of the world’s most significant environmental, energy and mobility challenges. Depending upon your career aspirations this opportunity would enable you to develop your project management capability as part of a structured career path at Ricardo.

Key Responsibilities

• Support Project Managers with project administration, including cost tracking, updating project schedules/planners and maintaining accurate records.
• Coordinate small projects independently, ensuring effective delivery and communication.
• Prepare project metrics, status reports, meeting minutes and presentations to support decision-making.
• Assist with administrative activities related to bid and proposal development.
• Liaise with customers, partners/subcontractors and internal teams to ensure smooth project delivery.
• Manage contract initiation and updates, including confirming scope/budget, processing signatures and maintaining internal systems.
• Work with Ricardo’s Procurement team to collect and dispatch the necessary information to work with subcontractors.
• Coordinate closely with Ricardo’s Finance team to ensure timely processing of subcontractor invoices.
• Maintain project documentation and support monthly financial activities such as project forecasting and accrual of subcontractor revenues.
• Oversee project invoicing, including collecting supporting documents, validating submissions and issuing invoices to customers.

Key Competencies and Experience

• Highly organised, with excellent time‑management and administrative capabilities, and the ability to take the initiative when supporting colleagues.
• Strong numerical and analytical skills, with good attention to detail and accuracy.
• Proficient in using the Microsoft Office suite (Excel, Word, PowerPoint), and will ideally have experience of working with business Enterprise Resource Planning (ERP) systems.
• Clear, confident communicator (both verbally and in writing) with effective interpersonal and stakeholder‑management skills.
• A proactive self‑starter who enjoys problem‑solving and supporting others to achieve goals.
• Ability to work collaboratively as part of a team.
• Understanding of project management principles, with the potential to take on project responsibilities.
• Ideally holds (or is working towards) a relevant project management qualification.

Working here

You will be warmly welcomed into our workplace where every voice matters. We are diverse thinkers and doers, coming together to create a culture of inclusion. We will support you to find your place. We will encourage you to use your passion and expertise to make a positive impact through the projects you work on. Your knowledge and desire to bring about change will be invaluable in helping deliver innovative solutions that support communities across the globe in becoming safer and more sustainable.

Work life balance

We offer flexible approaches to work, whether that is working from home, being in the office, or as a hybrid worker. We’re happy to discuss flexible working arrangements. Wellbeing is at the core of our culture, allowing employees to flourish and to achieve their full potential.

Diversity, Equality and Inclusion statement

We are an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours. We have an ambitious diversity, equality, and inclusion approach. We value diversity; recognising that a more diverse workforce creates a richer and more varied working environment. Diversity also drives innovation, by allowing us to offer our clients the best consultancy service that we can. As part of our commitment to engage positively and pro‑actively with all our employees to ensure an inclusive culture, we are recognised as a 'disability confident' employer.

Benefits

We want you to know how much you are valued. Your remuneration and benefits package will reflect that. You will receive a range of benefits which include support for your physical and mental health.

Next steps

Once you have submitted your application a member of our Recruitment Team will be in touch. Please be aware that the timing can vary dependent on the volume of applications that we receive for each role and in some cases, we may start to review applications prior to the closing date. Ricardo is a Disability confident employer please advise the recruitment team via recruit@ricardo.com if you require any adjustments to support you throughout the recruitment process.