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- Tasks: Migrate and manage data for RIBA's world-class collections.
- Company: Join RIBA, a leading architectural charity with a rich history.
- Benefits: Enjoy a competitive salary, generous leave, and a great pension scheme.
- Why this job: Make a real impact on preserving architectural heritage and enhancing research resources.
- Qualifications: Degree in Library/Museum or Archives; data-related experience preferred.
- Other info: Flexible working options and a commitment to diversity and inclusion.
The predicted salary is between 24000 - 36000 £ per year.
Location: London / Hybrid working
Salary: £30,000 per annum based on location and experience
Hours: 35 hours per week; full time; 12‑month fixed‑term contract ending January 2027
About the Role: The RIBA Collections is RIBA’s four‑million‑strong collection of architectural drawings, photographs, manuscripts, books, models and associated artefacts. It is one of the very oldest, largest and richest collections of its kind anywhere in the world. The collections are a world‑class research resource and are at the heart of RIBA’s exhibition and learning programmes. The Library and Collections Systems team is responsible for the data and systems for the RIBA Library and Collections. This role is primarily responsible for migrating data into the new collections management system and developing new data processes with the wider Library and Collections team.
Responsibilities:
- Plan and execute migration of library, museum or archival data into the new Collections Management System.
- Collaborate with the Library and Collections team to design and implement new data workflows.
- Maintain accuracy and quality of data throughout the migration process.
- Provide support and training to staff on new data tools and processes.
Qualifications:
- Degree in Library/Museum or Archives or equivalent experience.
- Experience in a data‑related role in an archive, museum or library.
- Strong knowledge of AACR2, RDA, MARC, Spectrum and ISAD(G) cataloguing standards and protocols.
- Experience with Collections Management Systems (CMS) or other data management systems; experience with Axiell Collections preferred.
- Accuracy and attention to detail when dealing with records and data management.
- Excellent organisational skills and ability to prioritise and self‑manage workloads.
- Attention to detail and ability to work quickly and accurately.
- Good experience of team and collaborative working with colleagues and organisational stakeholders.
Why Join Us? RIBA offers an amazing employee benefits package which includes a generous pension scheme with employer contributions (up to 12%), life assurance, annual leave of 27 days plus bank holidays and paid closure of 3 discretionary days between Christmas and New Year.
Application Process: Submit your CV and covering letter on our website. Applications without a covering letter will not be considered. We will only review applications received directly through our company website. You must be able to demonstrate the right to work in the UK; we are unable to proceed with any candidates who cannot show the relevant documentation and we do not offer visa sponsorship.
Interview Date: Tuesday 9th December 2025
EEO Statement: RIBA aims to be an inclusive employer, committed to building an authentic and diverse environment where all are encouraged to be themselves. We champion work/life balance and welcome requests for flexible working across our organisation. We value applications from all sections of society and appreciate divergent experience; if you are excited about the role and working with us but your experience may not align perfectly with every skill or competency, we encourage you to apply anyway.
Collections Data Migration Assistant employer: RIBA
Contact Detail:
RIBA Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Collections Data Migration Assistant
✨Tip Number 1
Get to know the company inside out! Research RIBA's collections and their impact on architecture. This will help you tailor your conversations during interviews and show that you're genuinely interested in the role.
✨Tip Number 2
Network like a pro! Connect with current or former employees on LinkedIn. Ask them about their experiences and any tips they might have for landing the Collections Data Migration Assistant role.
✨Tip Number 3
Prepare for the interview by practising common questions related to data migration and collections management. We recommend using the STAR method to structure your answers, showcasing your skills and experience effectively.
✨Tip Number 4
Don’t forget to apply through our website! It’s the only way we’ll consider your application. Make sure your CV and covering letter are spot on, as they’re your first chance to impress us!
We think you need these skills to ace Collections Data Migration Assistant
Some tips for your application 🫡
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Make sure to highlight your relevant experience and how it aligns with the role of Collections Data Migration Assistant. We want to see your passion for data management and collections, so let that enthusiasm come through!
Tailor Your CV: Don’t just send out the same CV for every application. Tailor it to showcase your skills and experiences that are most relevant to this position. We’re looking for specific examples of your work in data migration and collaboration, so make sure those stand out!
Showcase Your Attention to Detail: Given the nature of the role, attention to detail is key. In your application, include examples that demonstrate your accuracy and organisational skills. We want to know how you ensure quality in your work, especially when dealing with data!
Apply Through Our Website: Remember, we only review applications submitted through our website. So, make sure you follow that step! It’s also a good idea to double-check that you’ve included all required documents, like your CV and cover letter, before hitting submit.
How to prepare for a job interview at RIBA
✨Know Your Data Standards
Make sure you brush up on AACR2, RDA, MARC, Spectrum, and ISAD(G) cataloguing standards. Being able to discuss these in detail will show that you’re not just familiar with them, but that you can apply them effectively in the role.
✨Showcase Your Experience
Prepare specific examples from your past roles where you've successfully migrated data or improved data processes. This will help demonstrate your hands-on experience and how it aligns with the responsibilities of the Collections Data Migration Assistant.
✨Collaboration is Key
Since this role involves working closely with the Library and Collections team, be ready to talk about your teamwork experiences. Highlight instances where you’ve collaborated on projects or trained others, as this will showcase your ability to work well with colleagues.
✨Attention to Detail Matters
During the interview, emphasise your organisational skills and attention to detail. You might even want to mention a time when your meticulous nature helped avoid a potential issue in data management, reinforcing your fit for maintaining accuracy throughout the migration process.
