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- Tasks: Support project data management and create visual reports for decision-making.
- Company: Join a dynamic team in Ballymena focused on efficient systems and data management.
- Benefits: Enjoy a competitive salary, permanent role, and a supportive work environment.
- Why this job: Perfect for self-starters who love data analysis and want to make an impact.
- Qualifications: Strong IT skills, especially in MS Excel; analytical mindset; attention to detail.
- Other info: Open to applicants who may not meet every requirement; we value potential!
The predicted salary is between 24000 - 34000 £ per year.
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Document Control & Systems Coordinator, Ballymena
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Client:
Location:
Ballymena, United Kingdom
Job Category:
Other
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EU work permit required:
Yes
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Job Reference:
bc90c4d7724a
Job Views:
4
Posted:
16.07.2025
Expiry Date:
30.08.2025
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Job Description:
Job Description
The Document Control & Systems Coordinator provides system support to the business, ensuring efficient project data management and real-time updates. This role involves analysing project data, creating visualisations to aid decision-making, and maintaining document control processes. The ideal candidate is a self-starter with strong IT skills, particularly in MS Excel.
About the role:
- £28,000 – £34,000 per annum (DOE)
- Monday to Friday
- 37 hours a week
- Permanent role
What you\’ll be doing in this role:
- Meet with decision makers, systems owners, and end users to define operations requirements and systems goals, and identify and resolve systems issues
- Document existing and new systems showing details of processes, decision points, information and data flow, and connections to other systems including data entry or exit points
- Support the business in relevant areas, including training users, allocating resources, and resolving problems
- Provide analytical support to the project delivery team, ensuring smooth administration of projects
- Manage and accurately enter contractor timesheets
- Arrange and conduct site inductions for new team members and contractors
- Analyse project data and create visual reports to support decision-making
- Set up, collate, manage, and close out Operations & Maintenance Manuals and Handover Documentation
- Perform general administrative tasks such as ordering supplies, report creation, printing, and meeting coordination
- Handle internal and external communications, including emails, phone calls, and correspondence
Required Skills & Qualifications
- Advanced IT proficiency: Strong skills in MS Excel (formulas, pivot tables, data analysis), with experience in Dalex
- Analytical ability: Capable of interpreting data and generating meaningful visualizations for project insights
- Attention to detail: Ensuring data accuracy and document compliance
- Self-motivated: Able to work independently and take initiative
- Strong communication skills: Able to effectively present findings and collaborate with teams
- Knowledge of emerging technology trends: Awareness of IT best practices to enhance efficiency such as PowerBI/ AI
If this sounds like the next step in your career, we’d love to hear from you! Even if you don’t meet every listed requirement, we encourage you to apply – we may have other suitable roles for you.
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Document Control & Systems Coordinator employer: Riada Resourcing
Contact Detail:
Riada Resourcing Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Control & Systems Coordinator
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, especially MS Excel. Consider taking online courses or tutorials to enhance your skills in data analysis and visualisation, as this will demonstrate your commitment and readiness for the role.
✨Tip Number 2
Network with professionals in the field of document control and systems coordination. Attend industry events or join relevant online forums to connect with others who may provide insights or even referrals for the position at StudySmarter.
✨Tip Number 3
Prepare to discuss your analytical abilities during the interview. Think of specific examples where you've successfully interpreted data and created visual reports that influenced decision-making, as this aligns closely with the responsibilities of the role.
✨Tip Number 4
Showcase your self-motivation and initiative by preparing questions about the company's current systems and processes. This will not only demonstrate your interest in the role but also your proactive approach to understanding how you can contribute effectively.
We think you need these skills to ace Document Control & Systems Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your advanced IT proficiency, particularly in MS Excel. Include specific examples of how you've used data analysis and visualisation in previous roles.
Craft a Compelling Cover Letter: In your cover letter, emphasise your self-motivation and ability to work independently. Mention any relevant experience with document control processes and your analytical skills.
Showcase Relevant Skills: Clearly outline your strong communication skills and attention to detail in your application. Provide examples of how you've effectively collaborated with teams or presented findings in the past.
Highlight Continuous Learning: Mention any knowledge of emerging technology trends or IT best practices you are familiar with, such as PowerBI or AI. This shows your commitment to staying updated in your field.
How to prepare for a job interview at Riada Resourcing
✨Showcase Your IT Skills
Since the role requires strong IT proficiency, especially in MS Excel, be prepared to discuss your experience with formulas, pivot tables, and data analysis. You might even want to bring examples of your work or demonstrate your skills if asked.
✨Prepare for Analytical Questions
Expect questions that assess your analytical abilities. Be ready to explain how you've interpreted data in the past and how you created visualisations to support decision-making. Use specific examples from your previous roles to illustrate your points.
✨Demonstrate Attention to Detail
This position requires a keen eye for detail, so be prepared to discuss how you ensure data accuracy and document compliance. You could mention any systems or processes you've implemented to maintain high standards in your previous jobs.
✨Communicate Effectively
Strong communication skills are essential for this role. Practice articulating your thoughts clearly and concisely. Be ready to discuss how you've collaborated with teams and presented findings in the past, as this will show your ability to work well with others.
