At a Glance
- Tasks: Support the Facilities Manager in maintaining a welcoming and efficient workplace.
- Company: Join rhames Ltd, a leading electro-mechanical specialist in Nottingham.
- Benefits: Enjoy a pension scheme, cycle to work options, and team-building events.
- Other info: Dynamic role with opportunities for personal growth and development.
- Why this job: Be the friendly face of our company and enhance visitor experiences.
- Qualifications: Strong organisational skills and a passion for customer service.
The predicted salary is between 30000 - 42000 £ per year.
rhames Ltd are one of the UKs leading electro mechanical specialists within industries which require separation technology, manufacturing and associated new equipment. rhames operates from its centrally based headquarters in Nottingham. We provide our clients with turn-key design, project management & manufacturing/maintenance services. Due to continual expansion, we have an exciting opportunity for a Facilities Co-ordinator.
This exciting new role will work closely with the Facilities Manager.
Role & ResponsibilitiesLocation: Unit 9B, Sherwood Business Park, Osier Dr, Nottingham NG15 0DX
Contract: Full-time, 40 hours per week
Work Style: Fully office-based
Reports to: Facilities Manager
Overview: We are seeking a proactive and well-organised Facilities Co-ordinator to support the effective running of our site and ensure a professional, welcoming experience for all visitors and colleagues. This role provides day-to-day administrative and operational support to the Facilities Manager while also acting as the first point of contact for front-of-house duties, meeting room management, and general business administration.
Key Responsibilities- Facilities Support: Assist the Facilities Manager with daily administration, planning, and coordination of ongoing maintenance tasks. Support the management of on-site equipment and facilities, including upkeep such as office facilities, refreshment machines and office amenities. Liaise with contractors, suppliers, and service providers where required.
- Front of House & Visitor Management: Serve as the primary front-of-house contact, ensuring a professional and friendly welcome to all visitors. Arrange and manage all external visitor appointments, including meeting room bookings, attendee coordination, timings, and refreshment requirements. Maintain a well-organised reception and meeting room environment.
- Administration & Communication: Answer and manage the main incoming line for the business, directing calls appropriately. Provide minute-taking support for designated internal meetings. Assist with wider administrative duties including pool car booking and administration, PPE ordering and record-keeping, and general office administrative tasks as required.
- Strong organisational and multitasking skills with high attention to detail.
- Excellent interpersonal and communication abilities.
- Confident and professional front-of-house presence.
- Proficient in Microsoft Office and general office systems.
- Previous experience in facilities administration, reception, or similar roles is desirable but not essential.
Facilities Coordinator employer: Rhames Ltd
At rhames Ltd, we pride ourselves on being a leading employer in the electro-mechanical sector, offering a dynamic work environment at our Nottingham headquarters. Our culture fosters collaboration and growth, with opportunities for professional development and team-building events that enhance employee engagement. Join us as a Facilities Coordinator and enjoy a supportive atmosphere where your contributions are valued, and you can make a meaningful impact on our operations.
StudySmarter Expert Advice🤫
We think this is how you could land Facilities Coordinator
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on rhames Ltd. Check out their website and social media to understand their values and work environment. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Prepare for common interview questions related to facilities coordination and customer service. Think about examples from your past experiences that showcase your organisational skills and ability to multitask. We want you to feel confident when discussing how you can support the Facilities Manager!
✨Tip Number 3
Dress the part! First impressions matter, especially in a front-of-house role. Make sure you dress professionally for your interview to reflect the welcoming and professional atmosphere rhames Ltd aims to provide. It shows you take the opportunity seriously!
✨Tip Number 4
Follow up after your interview! A quick thank-you email to your interviewer can go a long way. It shows appreciation for their time and reinforces your interest in the Facilities Coordinator position. Plus, it keeps you fresh in their minds as they make their decision!
We think you need these skills to ace Facilities Coordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight any relevant facilities coordination or administrative roles you've had, and don't forget to showcase your organisational skills!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the Facilities Coordinator role. Mention your passion for providing excellent customer service and how you can contribute to a welcoming environment.
Show Off Your Communication Skills:Since this role involves a lot of interaction with visitors and colleagues, make sure to demonstrate your communication skills in your application. Use clear and concise language, and don’t hesitate to share examples of how you've successfully managed front-of-house duties in the past.
Apply Through Our Website:We encourage you to apply directly through our website for the best chance of getting noticed. It’s super easy, and you’ll be able to submit all your documents in one go. Plus, we love seeing applications come through our own platform!
How to prepare for a job interview at Rhames Ltd
✨Know the Company Inside Out
Before your interview, take some time to research rhames Ltd. Understand their services, values, and recent projects. This will not only help you answer questions more effectively but also show your genuine interest in the role.
✨Showcase Your Organisational Skills
As a Facilities Coordinator, you'll need to demonstrate strong organisational abilities. Prepare examples from your past experiences where you've successfully managed multiple tasks or coordinated events. Be ready to discuss how you prioritise tasks and maintain attention to detail.
✨Practice Your Front-of-House Presence
Since you'll be the first point of contact for visitors, practice your greeting and communication skills. Consider doing a mock interview with a friend where you focus on presenting yourself confidently and professionally, just as you would when welcoming guests at the office.
✨Prepare Questions to Ask
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, the Facilities Manager's expectations, or the company culture. This shows that you're engaged and serious about finding the right fit for both you and rhames Ltd.
