At a Glance
- Tasks: Support lawyers with secretarial and administrative tasks in a dynamic legal environment.
- Company: Join one of the UK's top law firms known for its excellent culture and reputation.
- Benefits: Enjoy hybrid working, modern offices, and a supportive team atmosphere.
- Other info: This role covers a 12-month maternity leave, offering a unique opportunity to step in.
- Why this job: Gain valuable experience in a prestigious firm while contributing to impactful legal work.
- Qualifications: Proven experience as a Legal Secretary or PA, with strong IT skills and fast typing speed.
The predicted salary is between 28800 - 43200 £ per year.
Our client is recognised as one of the UK’s leading law firms and they are currently recruiting for a Legal Secretary for their Private Wealth Disputes team.
The main purpose of the role is to provide exceptional secretarial and administrative support to the team, enabling three partners and the wider team of lawyers and support professionals to deliver the highest standards of client service. This role is integral to the smooth and effective operation of the team.
Responsibilities
- Lead, manage and/or support the billing process using a practice management system/ raising and processing invoices/producing WIP and debt reports
- Use the client relationship software to record business development and marketing activity
- Support fee earners with business development activities as required e.g., pitch documents, scheduling meetings, organising travel and conference itineraries etc
- Act as a point of contact for clients in lawyers’ absence, as required
- Support with internal projects relating to the team, or operational matters, as required
- Diary management and support for the team
- Arrange internal and external meetings, liaising with reception as required
- Organise and supporting all travel arrangements
- Perform any other relevant tasks required to provide support and assistance to the team.
- Provide a comprehensive and timely word processing service for the creation and amendment of documents using Microsoft Word, Excel, and PowerPoint
- Proof-reading legal documents
- File management and general administration duties
The successful candidate will have previous experience in a similar role, preferably within a professional services environment. You must possess excellent organisational and administrative skills. You will have a proactive and collaborative approach and a strong commitment to client care. Flexibility, adaptability, sound judgement and a support -focused mindset are essential, together with the ability to tailor communication and working styles to meet the needs of different individuals.
Whilst we would love to be able to respond to every application we receive, it is not always possible. If you have not heard from us within 7 working days, please assume that your application has not been successful on this occasion
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Legal Secretary in Guildford employer: RGS Global Ltd
RGS Global Ltd is an excellent employer that fosters a collaborative and innovative work culture, empowering employees to take ownership of their projects and drive impactful marketing strategies. Located in the vibrant United Kingdom, the company offers competitive benefits, professional development opportunities, and a supportive environment that encourages creativity and growth, making it an ideal place for those looking to make a meaningful contribution in the B2B sector.
StudySmarter Expert Advice🤫
We think this is how you could land Legal Secretary in Guildford
✨Tip Number 1
Familiarise yourself with the specific software and systems mentioned in the job description, such as practice management systems and client relationship software. Having a solid understanding of these tools will not only boost your confidence but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Highlight your experience in managing billing processes and invoicing in previous roles. Be prepared to discuss specific examples during the interview that showcase your ability to handle financial tasks efficiently.
✨Tip Number 3
Practice your typing speed to ensure you can comfortably meet or exceed the required 50wpm. Consider taking an online typing test to track your progress and improve your skills before the application process.
✨Tip Number 4
Network with current or former employees of the firm, if possible. They can provide valuable insights into the company culture and expectations, which can help you tailor your approach and stand out during the selection process.
We think you need these skills to ace Legal Secretary in Guildford
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience as a Legal Secretary or PA, particularly in professional services. Emphasise your IT skills and any specific software you have used that relates to the role.
Craft a Strong Cover Letter:Write a cover letter that showcases your understanding of the responsibilities listed in the job description. Mention your experience with billing processes, document management, and client interaction to demonstrate your fit for the role.
Highlight IT Proficiency:Since strong IT skills are crucial for this position, be sure to detail your proficiency with Word, Excel, and Outlook. If you have experience with practice management systems or client relationship software, mention that too.
Proofread Your Application:Before submitting, carefully proofread your CV and cover letter for any errors. A well-presented application reflects your attention to detail, which is essential for a Legal Secretary role.
How to prepare for a job interview at RGS Global Ltd
✨Showcase Your IT Skills
Since strong IT proficiency is crucial for this role, be prepared to discuss your experience with software like Word, Excel, and Outlook. You might even want to mention any specific practice management systems you've used in the past.
✨Demonstrate Your Attention to Detail
As a Legal Secretary, you'll be handling important documents and correspondence. Highlight your proofreading skills and provide examples of how you've ensured accuracy in your previous roles.
✨Prepare for Scenario-Based Questions
Expect questions that assess your ability to manage multiple tasks, such as diary management and arranging meetings. Think of specific situations where you successfully juggled various responsibilities and how you handled them.
✨Understand the Firm's Culture
Research the law firm’s values and working culture. Be ready to explain why you would be a good fit and how your work ethic aligns with their reputation for excellence.
