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- Tasks: Support lawyers with secretarial and administrative tasks in a dynamic legal environment.
- Company: Join one of the UK's top law firms known for its excellent culture and reputation.
- Benefits: Enjoy hybrid working, modern offices, and a supportive team atmosphere.
- Why this job: Gain valuable experience in a prestigious firm while contributing to impactful legal work.
- Qualifications: Proven experience as a Legal Secretary or PA, with strong IT skills and fast typing speed.
- Other info: This role covers a 12-month maternity leave, offering a unique opportunity to step in.
The predicted salary is between 28800 - 43200 £ per year.
Hybrid working Fantastic modern offices in the heart of Guildford Our client is recognised as one of the UK’s leading law firms and, due twith n impecable reputation and excellent working culture. They are currently recruiting for a Legal Secretary to cover a 12 month maternity leave. The Legal Secretary will provide a vital service supporting the lawyers in their Finance & Restructuring & Insolvency team. This is a stand-alone role supporting a team of 3 Partners and 8 legal professionals with a broad range of secretarial, administrative and legal-process tasks. Strong IT proficiency is required as involvement with the billing process and other key IT systems is an integral part of the role. Responsibilities: – * Lead, manage and/or support the billing process/cycle using a practice management system, including raising and processing invoices * Using the New Business Introduction system to carry out conflict searches and to open new matters * Using a client relationship software to record business development and marketing activity * Assist in answering telephone calls promptly at all times * Act as a point of contact for clients in lawyers’ absence, as required * Preparing client engagement letters and dealing with signature of such letters * Provide a comprehensive and timely word processing service for the creation and amendment of documents using Word, Excel and PowerPoint * Proof-reading legal documents * Manage emails and carry out management of e-post and correspondence * File management * Diary management * Arrange internal and external meetings, liaising with reception as required * Organise and support all travel arrangements The ideal candidate will have proven experience of working as a Legal Secretary or PA in a professional services environment along with strong IT skills including Word, Outlook & Excel. You will have a fast and accurate typing speed of at least 50wpm and the ability to quickly pick up new software. Whilst we would love to be able to respond to every application we receive, it is not always possible. If you have not heard from us within
Legal Secretary employer: RGS Global Ltd
Contact Detail:
RGS Global Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Secretary
✨Tip Number 1
Familiarise yourself with the specific software and systems mentioned in the job description, such as practice management systems and client relationship software. Having a solid understanding of these tools will not only boost your confidence but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Highlight your experience in managing billing processes and invoicing in previous roles. Be prepared to discuss specific examples during the interview that showcase your ability to handle financial tasks efficiently.
✨Tip Number 3
Practice your typing speed to ensure you can comfortably meet or exceed the required 50wpm. Consider taking an online typing test to track your progress and improve your skills before the application process.
✨Tip Number 4
Network with current or former employees of the firm, if possible. They can provide valuable insights into the company culture and expectations, which can help you tailor your approach and stand out during the selection process.
We think you need these skills to ace Legal Secretary
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Legal Secretary or PA, particularly in professional services. Emphasise your IT skills and any specific software you have used that relates to the role.
Craft a Strong Cover Letter: Write a cover letter that showcases your understanding of the responsibilities listed in the job description. Mention your experience with billing processes, document management, and client interaction to demonstrate your fit for the role.
Highlight IT Proficiency: Since strong IT skills are crucial for this position, be sure to detail your proficiency with Word, Excel, and Outlook. If you have experience with practice management systems or client relationship software, mention that too.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. A well-presented application reflects your attention to detail, which is essential for a Legal Secretary role.
How to prepare for a job interview at RGS Global Ltd
✨Showcase Your IT Skills
Since strong IT proficiency is crucial for this role, be prepared to discuss your experience with software like Word, Excel, and Outlook. You might even want to mention any specific practice management systems you've used in the past.
✨Demonstrate Your Attention to Detail
As a Legal Secretary, you'll be handling important documents and correspondence. Highlight your proofreading skills and provide examples of how you've ensured accuracy in your previous roles.
✨Prepare for Scenario-Based Questions
Expect questions that assess your ability to manage multiple tasks, such as diary management and arranging meetings. Think of specific situations where you successfully juggled various responsibilities and how you handled them.
✨Understand the Firm's Culture
Research the law firm’s values and working culture. Be ready to explain why you would be a good fit and how your work ethic aligns with their reputation for excellence.
