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- Tasks: Support a dynamic legal team with essential administrative tasks and gain valuable insights into law.
- Company: Join one of the UK's leading law firms with a reputation for excellence.
- Benefits: Gain experience in a professional environment and develop your skills in a supportive setting.
- Why this job: Kickstart your career in law while working alongside experienced professionals.
- Qualifications: Organised, detail-oriented, and proficient in MS Office; previous admin experience is a plus.
- Other info: Opportunity to learn about legal processes in a busy office atmosphere.
The predicted salary is between 28800 - 43200 £ per year.
Are you looking to step into a law firm? Our client is recognised as one of the UK’s leading law firms and they are currently seeking a proactive and highly organised Administration Assistant. The role of an administrative assistant is to provide reliable and effective administrative support to the secretaries within the Private Client team. The Private Client team consists of five partners and a wider team of 18 lawyers/fee earners and four secretaries. You can expect to play an important role in ensuring the operational effectiveness of the group you support, helping it to run smoothly and efficiently. You will also gain an insight into legal processes and exposure to a busy office environment and lawyers and professionals at all levels. Areas of responsibility Perform all manner of day-to-day admin tasks to support the secretaries and lawyers in the practice group, to include: * File management e.g., archiving and e-filing * Photocopying/scanning confidential documentation * Assist with processing ADIS requests and payment requests to include calls to new suppliers to verify bank details * Assist with file opening, to include inputting party details on OnePlace and the production of engagement letters * Process ePost and hard copy post to include collation of enclosures * Book couriers * Assist with production of proformas in advance of billing * Assist with invoice tracking and chasing prior to finalisation * Keep team lists of bills despatched up to date * Any other admin tasks that support the smooth day-to-day running of the Private Client team. The ideal candidate will be eager to learn, highly organised and have great attention to detail. You must be proficient on MS Office including Excel to an intermediate level. Strong communication and interpersonal skills are also important along with an interest in business/ learning about how law firms work. Some administrative experience gained through a previous role, apprenticeship or work experience placement is desirable. Whilst we would love to be able to respond to every application we receive, it is not always possible. If you have not heard from us within 7 working days, please assume that your application has not been successful on this occasion
Administration Assistant employer: RGS Global Ltd
Contact Detail:
RGS Global Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Assistant
✨Tip Number 1
Network like a pro! Reach out to people in the legal field, especially those who work at law firms. A friendly chat can open doors and give you insights that might just land you that Administration Assistant role.
✨Tip Number 2
Prepare for the interview by researching the firm and its Private Client team. Knowing their recent cases or achievements shows you're genuinely interested and ready to contribute to their success.
✨Tip Number 3
Show off your organisational skills during the interview! Bring examples of how you've managed tasks or projects in the past. This will demonstrate your ability to support the secretaries and lawyers effectively.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect with us directly.
We think you need these skills to ace Administration Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Administration Assistant role. Highlight any relevant admin experience and skills that match what we're looking for, like your proficiency in MS Office and attention to detail.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to express your enthusiasm for the role and the law firm environment. Share why you're eager to learn and how you can contribute to the Private Client team.
Show Off Your Communication Skills: Since strong communication is key for this role, make sure your application reflects that. Use clear and concise language, and don’t forget to proofread for any typos or errors before hitting send!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at RGS Global Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administration Assistant in a law firm. Familiarise yourself with tasks like file management, invoice tracking, and supporting secretaries. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Show Off Your Organisational Skills
Since the job requires a high level of organisation, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you prioritise your workload and ensure everything runs smoothly.
✨Brush Up on Your MS Office Skills
As proficiency in MS Office, especially Excel, is crucial, take some time to practice relevant functions and features. You might be asked about your experience with spreadsheets or document management, so being prepared will give you an edge.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions that show your interest in the firm and the Private Client team. Inquire about their processes, team dynamics, or opportunities for learning and growth. This not only shows your eagerness but also helps you gauge if the firm is the right fit for you.
