Administrator in Ipswich

Could you be the difference in someone's day? At Inspiring Support, we're passionate about helping people live happy, independent, and meaningful lives. As part of our dedicated team, you'll provide person-centred support to individuals with a range of needs, helping them build confidence, develop skills and achieve their goals both at home and in the community.

Our core values are:

• Be There – We are present, attentive, and compassionate
• Play – We bring positivity, creativity, and energy
• Make Their Day – We go above and beyond to make a positive difference
• Choose Your Attitude – We act with professionalism and integrity

At Inspiring Support, we recognise that exceptional care starts with exceptional people. That's why we are committed to supporting, developing, and valuing our staff, ensuring they have the tools, training, and encouragement needed to thrive in their roles. We foster a positive and inclusive workplace where every team member is respected, empowered, and able to make a meaningful difference in the lives of the people we support. Together, we help individuals achieve their goals, maximise their independence, and lead fulfilling lives.

Safeguarding is at the heart of everything we do and is a shared responsibility across our organisation. We are committed to creating a culture where people feel safe, respected, listened to, and empowered. Concerns are taken seriously, acted upon promptly, and managed with the utmost professionalism. For us, safeguarding is more than a policy—it's a fundamental part of who we are and how we work every day.

Job Overview

We are looking for a highly organised and detail‑focused Administrator to join our busy Finance and Contracts Team. This is an excellent opportunity for someone with strong administrative and numerical skills who enjoys working in a fast‑paced environment and takes pride in producing accurate, high‑quality work. You will play a vital role in supporting the smooth running of our finance functions, including purchasing, billing, financial record management, stock control, and general office administration. You will support the Finance & Contracts Manager and confidently deputise as required, helping to ensure the smooth and efficient running of the department. Working as part of a supportive team, you will help ensure that systems are maintained, records are accurate, and processes are followed efficiently, contributing to the effective delivery of our services.

If you are proactive, reliable, and enjoy working with figures and administration, we would love to hear from you.

Duties

• Support the end‑to‑end purchase process, including raising purchase orders and processing invoices
• Manage ordering of goods and services, ensuring value for money and timely delivery
• Assist with billing processes, ensuring invoices are accurate and issued promptly
• Maintain organised and accurate financial filing systems (digital and paper‑based)
• Ensure all finance systems are updated and maintained in line with organisational procedures
• Liaise with contractors and suppliers to obtain quotes, track orders, and resolve queries
• Support the comparison of quotes to ensure cost‑effective purchasing decisions
• Monitor and manage stock levels across the organisation, ensuring adequate supply and accurate records
• Assist with reconciliation tasks and general financial administration as required
• Ensure all work is completed in line with internal controls, policies, and audit requirements
• Supporting with the accurate counting, recording, and banking of monies received by the organisation, maintaining clear audit trails and compliance with financial controls.
• Managing our telecommunication and IT systems and processes.
• Assist with maintenance requests and requisition processes across the organisation, ensuring issues reported, monitored, and resolved in a timely manner.

Essential Requirements

• Strong IT skills, including Microsoft Office – particularly MS Excel proficiency (spreadsheets, formulas).
• Strong administrative skills with excellent organisation and time management.
• At least one year experience in a finance or administrative role.
• Good numerical ability and confidence working with financial data.
• High level of attention to detail and accuracy.
• Ability to manage multiple tasks and meet deadlines.
• Excellent communication skills, both written and verbal.
• Supervisory experience.
• Experience working with finance systems or accounting software.
• Knowledge of purchasing and procurement processes.
• Experience in stock control or inventory management.
• Experience working with external suppliers or contractors.

This role is ideal for motivated individuals seeking to advance their career in finance administration within a supportive team environment.

Working Hours

Monday to Friday, 8.00am - 5.00pm (37.5 hours a week contracted, additional hours as required)

Interested? Here is how to apply

If you are passionate about joining a high-quality care services team, we’d love to hear from you. Please send your CV and cover letter to enquiries@inspiringsupport.org or call 01473 290276 Opt 7 by 5th June, 2026. We are unable to provide sponsorship for this position this time - applicants must have the right to work in the UK without restriction. This post is subject to an Enhanced DBS check including Adult’s Barred List. It is an offence to apply for this role if you are barred from engaging in regulated activity relevant to children/vulnerable adults. Inspiring Support is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees, including disabled applicants and employees. As a Disability Confident employer, we are committed to making reasonable adjustments throughout the recruitment process and employment where required.