Crown Court Diary Assistant (Maternity Cover) in Dartford

Crown Court Diary Assistant (Maternity Cover)

Full-time Contract Entry Level

Posted 28 Jul 2026

Description

Job Title: Crown Court Diary Assistant(Maternity Cover)

Job Purpose: To provide essential administrative support to the Crown Court teams, withprimary responsibility for the accurate and efficient management of the CrownCourt diary.

Key Responsibilities:

• Manage and maintain the Crown Court diary as apriority, ensuring all listings, results, and follow-on dates are recordedand actioned promptly.
• Monitor daily diary results to identify andchase any missing outcomes.
• Ensure Representation Orders are in place andMC/YC cases are billed in lower courts before committal or transfer.
• Book Instructed Advocates for upcominghearings, ensuring briefs are provided 24 hours before the listing.
• Schedule visits for fee earners to see clientsin custody or elsewhere, ensuring all necessary documentation is on thecase file.
• Arrange conferences with Instructed Advocates,notifying clients, fee earners, and experts as appropriate.
• Coordinate clerks’ attendance at hearingswhere required.
• Notify clients, family members, sureties, anddefence witnesses of Crown Court listings.
• Open and update DPS Crown Court files,including NDOH, CC reference, and Instructed Advocate details.
• Chase clerks for hearing results and ensure CCforms are stocked and accurate.
• Maintain and update the approved list ofInstructed Advocates.
• Remind fee earners of upcoming deadlines andlistings, promoting excellent administration within the Crown Courtsection.
• Check and bill Crown Court litigator fees atcase conclusion and submit advocacy claims where appropriate.
• Answer telephone queries, recording andforwarding messages where necessary, ensuring urgent matters areprioritised.
• Work in line with office policies, assistcolleagues during absences, and liaise with the Practice Manager to improve office systems.

Person Specification:

• Experience in managing the Crown Court diaryaccurately and efficiently.
• Strong organisational skills and methodicalapproach.
• Ability to prioritise and manage multipletasks under pressure.
• Attention to detail and accuracy inrecord-keeping.
• Professional, discreet handling of sensitiveclient matters.
• Respond quickly to urgent enquiries withoutsupervision.
• Effective communication with colleagues,clients, and external contacts.
• Team-oriented and supportive of colleagues.
• Knowledge of court procedures and policestation processes.
• Clear, professional communication at alllevels.
• Reliable, proactive, and able to takeinitiative.
• Empathy for vulnerable or disadvantagedclients.
• Willingness to learn and developprofessionally