At a Glance
- Tasks: Provide essential admin support, manage office supplies, and coordinate travel arrangements.
- Company: Join a dynamic financial services firm in Blackpool with a supportive team.
- Benefits: Competitive salary of £25,000 and opportunities for professional growth.
- Other info: Exciting opportunity for career development in a fast-paced environment.
- Why this job: Be the backbone of the office, ensuring everything runs smoothly and efficiently.
- Qualifications: Experience in admin roles, strong Microsoft Office skills, and attention to detail.
The predicted salary is between 29250 - 35750 £ per year.
Based in Blackpool (office based), 3 month FTC. Salary £25,000. This position provides wide-ranging administrative and organisational support across the business, ensuring the smooth running of the office and assisting key teams. The role involves managing office supplies, coordinating travel, handling correspondence and supporting core client-related processes. A high standard of accuracy, professionalism and service is expected at all times.
Main Responsibilities
- Maintain adequate levels of stationery and printed materials, placing orders when replenishment is required.
- Manage bookings for staff travel within internal policies (e.g., flights, trains, hotel stays).
- Use a designated company credit card for approved purchases and ensure all expenses are processed correctly.
- Open and sort incoming post daily, ensuring items reach the correct department promptly.
- Prepare typed documents, correspondence and occasional mail merges.
- Take minutes in meetings when requested and distribute them accurately.
Team Support
- Record incoming cheques using the relevant internal applications and follow the correct workflows for processing and scanning.
- Log and verify share certificates, liaising with registrars and transferring departments where needed.
- Prepare secure storage logs for cheques or certificates that must remain onsite overnight.
- Update CRM records for items returned via post.
Marketing & General Business Support
- Provide broader administrative support to Operations, Marketing and the Front Office as tasks arise.
- Undertake any additional responsibilities requested by management within the scope of the role.
- Inbox management.
Skills, Knowledge & Experience
- Demonstrated ability to perform in a similar administrative or secretarial role.
- Strong command of Microsoft Word, Excel and PowerPoint.
- Able to quickly learn and navigate internal systems, business applications and software tools.
- Exceptional accuracy, with strong attention to detail.
- Organised, dependable and capable of managing competing tasks and timelines.
- Clear and professional communication skills.
Regulatory Awareness
- Understands the regulatory environment in which a UK financial services firm operates.
- Follows internal compliance processes and escalates concerns or irregularities appropriately.
- Knowledge of FCA conduct rules.
- Senior Administration Secretary in Blackpool employer: RGH-Global Limited
RGH-Global Limited is an exceptional employer, offering a supportive and nurturing work culture that prioritises the well-being of both staff and the young people in their care. Located in Liverpool, the company provides ample opportunities for professional growth and development, alongside a competitive salary package, making it an ideal place for those passionate about making a meaningful impact in the lives of children and young people.
