At a Glance
- Tasks: Support a busy team with admin tasks and help create inspiring spaces.
- Company: Established practice in the construction industry focused on innovative design.
- Benefits: Pension, annual bonus, 25 days leave, early finish Fridays, and career development.
- Other info: Enjoy team outings, social events, and additional employee perks.
- Why this job: Join a dynamic team and make a real impact in a professional environment.
- Qualifications: Experience in administration and strong organisational skills required.
We are looking for a proactive and highly organised Administrator Assistant to support the Practice Administrator, Practice Manager, and wider team within a busy and professional office environment. Working for a well-established practice focused on innovative design, they work within the construction industry on a range of projects from healthcare, commercial space, residential, and commercial projects. They create thoughtful spaces that inspire people, strengthen communities, and leave a lasting impact.
Duties Will Include:
- Welcoming visitors and managing reception duties
- Directing phone calls and coordinating meeting room bookings
- Supporting the organisation of internal and external CPD events and practice updates
- Maintaining staff training records and annual leave calendars
- Coordinating work experience placements and schedules
- Providing project administration support including typing reports, agendas, minutes, letters, and specification documents
- Ordering office and contract stationery
- Supporting directors and staff with general administration
- Monitoring and managing the company accounts inbox
- Assisting with the organisation of social events & office activities
- Ensuring meeting rooms and conference areas are prepared and maintained
Skills & Experience:
- Previous experience within an administration, office support, or coordination role
- Strong organisational skills with the ability to manage multiple tasks and deadlines
- Confident using Microsoft Office including Word, Excel, Outlook, and PowerPoint
- Excellent communication skills
- A proactive, flexible, and positive attitude
- Ability to work collaboratively within a team environment
- Reliable, approachable, and willing to take ownership of tasks
Benefits:
- Pension and annual bonus scheme
- 25 days annual leave (pro rata)
- Early finish Fridays (2:30pm)
- Career development opportunities
- CPDs, mentoring, and training support
- Team outings & social events
- Cycle to work scheme
- Additional employee perks and benefits
Administrator in Birmingham employer: RGB Recruitment
Join a well-established practice in Birmingham that values innovation and community impact, offering a supportive and dynamic work environment for an Administrator Assistant. With a focus on professional development, you will benefit from career growth opportunities, early finish Fridays, and a range of employee perks, all while contributing to meaningful projects in the construction industry. Experience a collaborative culture where your proactive approach is recognised and rewarded.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator in Birmingham
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend local events, and don’t be shy about letting people know you’re on the lookout for an Administrator role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Familiarise yourself with their work in healthcare and commercial spaces, so you can show off your knowledge and enthusiasm during the chat. It’ll make you stand out as a candidate who truly cares!
✨Tip Number 3
Practice your communication skills! As an Administrator Assistant, you’ll need to be confident in directing calls and welcoming visitors. Role-play with a friend or family member to get comfortable with common scenarios you might face.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of resources to help you along the way, and applying directly can sometimes give you an edge. Plus, it shows you’re proactive and keen to join the team!
We think you need these skills to ace Administrator in Birmingham
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your previous admin roles and any relevant projects you've worked on, especially in a busy office environment.
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to showcase your proactive attitude and organisational skills. Mention why you're excited about working with us and how you can contribute to our innovative projects.
Show Off Your Tech Skills:Since we use Microsoft Office daily, make sure to mention your proficiency in Word, Excel, Outlook, and PowerPoint. If you have any additional tech skills, don’t hesitate to include those too!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity with our team!
How to prepare for a job interview at RGB Recruitment
✨Know the Company Inside Out
Before your interview, take some time to research the company. Understand their projects, values, and what makes them unique in the construction industry. This will not only help you answer questions more effectively but also show your genuine interest in the role.
✨Showcase Your Organisational Skills
As an Administrator Assistant, being organised is key. Prepare examples from your past experiences where you successfully managed multiple tasks or deadlines. This could be anything from coordinating events to maintaining records. Be ready to discuss how you prioritise tasks and stay on top of your workload.
✨Practice Your Communication Skills
Excellent communication is crucial for this role. Practice articulating your thoughts clearly and confidently. You might want to prepare for common interview questions about how you handle phone calls, direct visitors, or manage emails. Role-playing with a friend can help you feel more comfortable.
✨Be Proactive and Positive
During the interview, demonstrate your proactive attitude. Share instances where you took the initiative to solve a problem or improve a process. A positive mindset can set you apart, so make sure to convey your enthusiasm for the role and the team environment.
