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- Tasks: Join our HR team to manage employee checks and support onboarding processes.
- Company: The London Borough of Hillingdon is a vibrant local authority in London.
- Benefits: Earn £14.77 per hour with flexible working hours and valuable experience.
- Why this job: Gain hands-on HR experience while contributing to a meaningful project.
- Qualifications: 5 GCSEs including English and Maths required; HR knowledge is a plus.
- Other info: This is a fixed-term contract from May to August 2025.
The London Borough of Hillingdon is seeking an experienced HR Admin to support the HR team during a busy period of backlog and onboarding. This is a fixed-term contract to cover a project/one-off workload peak (AC006 Project).
Key Responsibilities:
- Contact employees to advise on required checks.
- Load details into Matrix system to generate required checks.
- Resolve employee queries relating to checks.
- Carry out in-person document checks for employees and candidates (internal and external).
- Monitor and maintain DBS and Right to Work checks in Matrix.
- Record and update check outcomes accurately in Eploy, ResourceLink, and SharePoint.
- Update DBS requirements and update services in ResourceLink.
- Notify managers of check results.
- Maintain and provide compliance reports and data.
- Ensure relevant documents are stored correctly in SharePoint and/or Civica.
- Support backlog employee file management including scanning and converting paper files to digital.
- Review paper files for compliance with data retention policies and assist with archiving or destruction.
- Provide general administrative support within the HR team including candidate onboarding.
Skills & Experience Required:
- Knowledge and understanding of Disclosure and Barring Service (DBS) levels and checks (Essential).
- Understanding of eligible Right to Work checks (Essential).
- Excellent organisational and prioritisation skills with ability to work independently.
- Strong administrative and monitoring system experience.
- High attention to detail and consistency.
- Experience in office/administration environments.
- Proficient in business processes and IT systems used in frontline service delivery.
- High standard of word processing and keyboard skills.
- Experience with general admin tasks including answering telephones as first contact.
- Ability to establish and maintain effective information management systems.
Qualifications:
- Minimum 5 GCSEs or equivalent including English and Maths (C grade or above).
How to Apply:
If you meet the above criteria and are interested in this opportunity, please submit your CV to (url removed).
RG Setsquare is acting as an Employment Business in relation to this vacancy.
Hr Admin employer: RG Setsquare
Contact Detail:
RG Setsquare Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Hr Admin
✨Tip Number 1
Familiarise yourself with the specific HR systems mentioned in the job description, such as Matrix, Eploy, and ResourceLink. Having a solid understanding of these platforms will not only boost your confidence but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Brush up on your knowledge of DBS and Right to Work checks. Being able to discuss these topics intelligently during an interview will show that you are well-prepared and understand the essential requirements of the role.
✨Tip Number 3
Highlight your organisational skills by preparing examples of how you've managed multiple tasks or projects in previous roles. This will help you convey your ability to handle the busy workload expected in this position.
✨Tip Number 4
Network with current or former employees of the London Borough of Hillingdon if possible. They can provide valuable insights into the work culture and expectations, which can be beneficial for your interview preparation.
We think you need these skills to ace Hr Admin
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that match the HR Admin role. Emphasise your knowledge of DBS checks, Right to Work checks, and any administrative experience you have.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the key responsibilities mentioned in the job description. Explain how your previous experiences make you a suitable candidate for managing employee queries and compliance reporting.
Highlight Relevant Skills: In your application, focus on your organisational skills, attention to detail, and ability to work independently. Mention any experience with IT systems like Matrix, Eploy, or ResourceLink, as these are crucial for the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for an HR Admin position.
How to prepare for a job interview at RG Setsquare
✨Know Your DBS and Right to Work Checks
Make sure you have a solid understanding of Disclosure and Barring Service (DBS) levels and checks, as well as eligible Right to Work checks. Be prepared to discuss these topics in detail, as they are essential for the HR Admin role.
✨Showcase Your Organisational Skills
Highlight your organisational and prioritisation skills during the interview. Share specific examples of how you've managed multiple tasks or projects effectively, especially in busy environments.
✨Demonstrate Attention to Detail
Since this role requires high attention to detail, be ready to provide examples of how you've ensured accuracy in your previous work. Discuss any systems or processes you’ve used to maintain consistency and quality.
✨Familiarise Yourself with Relevant IT Systems
Research the IT systems mentioned in the job description, such as Matrix, Eploy, ResourceLink, and SharePoint. Being able to discuss your experience with similar systems will show that you're prepared and capable of handling the administrative tasks required.