Purpose of Job
We’re offering an exciting position for our client based in East London who are looking to appoint a CEO Administrative Officer PA for 12 months ongoing, at the rate of £30 per hour under umbrella.
Main Duties and Responsibilities
- Act as the first point of contact for the CEO and Chair for all calls, enquiries, visitors and requests
- Manage the CEO's diary and appointments
- Proactively plan and anticipate support for the CEO by reviewing diaries, meetings, events and tasks and requesting support from wider Business Support Team as and when required
- Coordinate and manage the CEO's actions, deadlines and responsibilities
- Coordinate cover for the CEO to ensure support is available at all times
- Manage travel arrangements both nationally and internationally.
- Disseminate relevant information to internal colleagues and external stakeholders at the instruction of the CEO and/or CMT, or following CMT and Board meetings
- Support the CEO by taking dictation and taking minutes; in person and over the phone
- Represent the Chief Executive by managing external contacts with Councillors, MPs, Board members, local residents, and high profile and senior personnel; maintaining external stakeholder relationships as required
- Organise internal and external meetings, tours, staff events and teleconferences; including booking venues and catering, arranging accommodation and transportation, and taking minutes as required
- Prepare and/or draft correspondence for the CEO.
- Design presentations and other information on a range of issues for a variety of audiences using appropriate media.
- Process and code invoices and expenses for the CEO including reviewing budget
- Receive, collate and respond to letters, emails and other contacts to the CEO.
- Support the CEO through inspections and instances of regulatory action and manage specific projects on behalf of the CEO
- Organise monthly CMT meetings and support the Senior Executive Assistant with Board meetings and Board BSD events
- Prepare CMT agendas, collating and circulating reports and documents
- Assist in the production of CMT Board agendas, reports, documents and presentations with the CEO and/or with CMT members
- Book venues for CMT, Board and Board BSD, ensuring that venues are fit for purpose, and arranging catering, technology and transportation where applicable
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CEO Administrative Officer PA employer: RG Setsquare
RG Setsquare is an excellent employer, offering a dynamic work environment where experienced professionals can thrive in the electricity infrastructure sector. With a focus on safety and compliance, employees benefit from competitive remuneration, opportunities for professional growth, and the chance to work on impactful projects across the UK. The company's commitment to fostering a collaborative culture ensures that every team member feels valued and empowered to contribute to the success of the organisation.
