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For Companies At a Glance
- Tasks: Manage maintenance schedules, track tasks, and support audits in a fast-paced environment.
- Company: Join a rapidly growing company that values innovation and efficiency.
- Benefits: Enjoy a competitive salary, 25 days holiday, pension, and a supportive work culture.
- Why this job: Be part of a dynamic team making a real impact on building services and operations.
- Qualifications: No specific qualifications required; just bring your enthusiasm and willingness to learn!
- Other info: This is a permanent role with opportunities for growth and development.
The predicted salary is between 30000 - 40000 £ per year.
My client now has an excellent opportunity for a Contract Support to join their team on a permanent basis. The company is fast growing and this position will be a fast-paced role to meet their business needs.
Day to Day Role
- Communicate with team regarding Planned Preventative Maintenance (PPM) needs and schedule in to the Computer Maintenance Management System database.
- Notify customers of PPM tasks.
- Lead and manage the delivery of Planned and Reactive Maintenance tasks regarding building services infrastructure.
- Raising Purchase Orders (POs) and manage the Computerised Maintenance Management System (CMMS) encompassing responsibility for the job issue, data entry, report creation, tracking of task completion and customer portal/helpdesk related to planned and reactive tasks.
- Ensure hard copies of job sheets and contractor report sheets are appropriately completed and filed, providing assistance during internal and external audits where needed.
- Progress contractor reactive jobs.
- Receive, organise, track, and provide updates on technical operations tasks from implementation to completion as required.
- Assist in the development of operating and capital budgets and reforecasts as needed.
- Assist with the Purchase Order process as required.
- Train and monitor use of the site property page on the company extranet.
- Ensure monthly reporting requirements have been submitted accurately and on time.
- Ensure completion of monthly and quarterly Vendor KPIs are produced and reviewed.
- Ensure Vendor documentation is complete and periodically reviewed.
- Accurately record and monitor Employee Training Records.
- Ensure the major maintenance calendar is correct at all times and service records are held against all visits.
- Ensure that all recommendations identified during service are tracked and closed out.
- Ensure team training tracker is up to date and assign appropriate training.
Package
- Monday to Friday (40 hours per week)
- Permanent
- Up to £40k maximum salary
- Pension
- 25 Days Holiday + Bank Holidays
Please apply online. Feel free to contact Tarik Bell-Ross on 01184677784 for further information, or alternatively please email me at [email protected]
Resourcing Group is acting as an Employment Agency in relation to this vacancy.
Contact Detail:
RG Set Square Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Administrator / FM Coordinator
✨Tip Number 1
Familiarise yourself with the Computer Maintenance Management System (CMMS) as it's a key part of the role. Understanding how to navigate and utilise this system will give you an edge during interviews.
✨Tip Number 2
Brush up on your communication skills, especially in relation to Planned Preventative Maintenance (PPM). Being able to clearly articulate your experience in managing maintenance schedules will be crucial.
✨Tip Number 3
Gain a solid understanding of vendor management and KPI tracking. Being able to discuss how you've successfully managed vendor relationships and monitored performance metrics can set you apart from other candidates.
✨Tip Number 4
Prepare examples of how you've handled reactive maintenance tasks in previous roles. Demonstrating your problem-solving skills and ability to work under pressure will resonate well with the hiring team.
We think you need these skills to ace Facilities Administrator / FM Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in facilities management and administration. Emphasise any previous roles where you managed maintenance tasks, communicated with teams, or handled budgets.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the responsibilities mentioned in the job description. Explain how your skills align with the needs of the role, particularly in managing Planned Preventative Maintenance and using Computer Maintenance Management Systems.
Showcase Relevant Skills: In your application, clearly outline your skills related to communication, organisation, and data management. Mention any experience with Purchase Orders and vendor management, as these are crucial for the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects attention to detail, which is essential for a Facilities Administrator.
How to prepare for a job interview at RG Set Square
✨Understand the Role
Make sure you thoroughly read the job description and understand the key responsibilities. Familiarise yourself with terms like Planned Preventative Maintenance (PPM) and Computer Maintenance Management System (CMMS), as these will likely come up during the interview.
✨Prepare Examples
Think of specific examples from your past experience that demonstrate your ability to manage maintenance tasks, handle budgets, and communicate effectively with teams and customers. Use the STAR method (Situation, Task, Action, Result) to structure your responses.
✨Show Your Organisational Skills
Since this role involves tracking and managing multiple tasks, be prepared to discuss how you stay organised. You might want to mention any tools or systems you use to keep track of your work, such as spreadsheets or project management software.
✨Ask Insightful Questions
Prepare a few thoughtful questions to ask at the end of the interview. This could include inquiries about the team dynamics, the company's growth plans, or how success is measured in this role. It shows your interest and helps you gauge if the company is the right fit for you.
