At a Glance
- Tasks: Provide essential admin support and keep the office running smoothly.
- Company: Join the prestigious University of Oxford and be part of a vibrant academic community.
- Benefits: Enjoy a competitive salary, professional development, and a dynamic work environment.
- Other info: Fast-paced role with opportunities for growth and collaboration.
- Why this job: Make a real difference in education and research while honing your organisational skills.
- Qualifications: Relevant admin experience and strong computer skills are a must.
The predicted salary is between 30000 - 40000 £ per year.
The University of Oxford is seeking to appoint an Office Co‑ordinator to provide comprehensive administrative and operational support within a busy academic or professional services environment. This role is central to ensuring the smooth day-to‑day functioning of the office, supporting academic and administrative staff, and contributing to the delivery of high‑quality research and education activities.
The post holder will be responsible for managing a wide range of administrative duties, including:
- Coordinating office operations
- Maintaining accurate records
- Supporting meetings and committees
- Liaising with internal and external stakeholders
The role requires handling confidential information with discretion and professionalism, ensuring compliance with university policies and procedures, and supporting health and safety practices within the department. The successful candidate will work both independently and collaboratively, managing competing priorities in a fast‑paced environment while maintaining a high standard of accuracy and attention to detail. The position also involves supporting broader administrative processes and contributing to continuous improvements in office systems and workflows.
Eligibility Criteria
Applicants should demonstrate relevant administrative experience, ideally within a higher education or similar professional environment. A strong understanding of office coordination, administrative systems, and organisational procedures is essential. Familiarity with university or research environments is desirable.
Required Expertise / Skills
- Excellent computer skills, including proficiency in Microsoft Office applications such as Word, Excel, PowerPoint, and Outlook
- Ability to manage and prioritise a varied and busy workload while meeting deadlines with minimal supervision
- High level of accuracy and strong attention to detail
- Strong interpersonal and communication skills, with the ability to work effectively with a wide range of stakeholders
- Experience handling confidential information with tact and discretion
- Ability to work both independently and as part of a team
- General understanding of health and safety requirements and willingness to develop knowledge in this area
Desirable skills include experience working in a higher education setting, managing administrative staff, supporting committees, and familiarity with health and safety processes.
Office Co-ordinator in Oxford employer: RFCSR
Imperial College London is an exceptional employer, offering a vibrant and collaborative work culture that fosters innovation and interdisciplinary research. As a Research Associate, you will have access to cutting-edge facilities and the opportunity for professional growth through mentorship and publishing your findings, all while contributing to impactful advancements in biomedical engineering within a prestigious academic environment.
StudySmarter Expert Advice🤫
We think this is how you could land Office Co-ordinator in Oxford
✨Tip Number 1
Network like a pro! Reach out to your connections in the academic world or even alumni from your university. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the University of Oxford and its culture. Show them you’re not just another candidate; you’re genuinely interested in contributing to their mission and values.
✨Tip Number 3
Practice your communication skills! Whether it’s through mock interviews or casual conversations, being able to articulate your experience and how it aligns with the role is key to making a great impression.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step!
We think you need these skills to ace Office Co-ordinator in Oxford
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Office Co-ordinator role. Highlight your administrative experience, especially in a higher education setting, and don’t forget to showcase your computer skills!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role. Mention specific examples of how you've managed busy workloads or supported teams in the past.
Showcase Your Attention to Detail:In an office co-ordinator role, accuracy is key. Make sure your application is free from typos and errors. This shows us that you take pride in your work and can handle confidential information with care.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you don’t miss out on any important updates during the process!
How to prepare for a job interview at RFCSR
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Office Co-ordinator role. Familiarise yourself with the key responsibilities mentioned in the job description, such as managing administrative duties and supporting meetings. This will help you tailor your answers to show how your experience aligns with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires managing a busy workload, be prepared to discuss specific examples of how you've successfully prioritised tasks in the past. Think of situations where you’ve juggled multiple responsibilities and maintained accuracy under pressure. This will demonstrate your ability to thrive in a fast-paced environment.
✨Communicate Effectively
Strong interpersonal skills are crucial for this position. Practice articulating your thoughts clearly and confidently. During the interview, engage with your interviewers by asking questions and showing genuine interest in their work. This will highlight your communication skills and ability to collaborate with various stakeholders.
✨Handle Confidentiality with Care
Given the nature of the role, you’ll need to handle sensitive information. Be ready to discuss your experience with confidentiality and discretion. Share examples of how you’ve managed confidential data in previous roles, ensuring you convey your understanding of the importance of professionalism in an academic setting.
