At a Glance
- Tasks: Support recruitment and HR operations in a dynamic academic environment.
- Company: Join the prestigious University of Oxford's Department of Paediatrics.
- Benefits: Competitive salary, professional development, and a collaborative team atmosphere.
- Other info: Fixed-term role until August 2026 with opportunities for growth.
- Why this job: Make a difference in the lives of students and staff while gaining valuable HR experience.
- Qualifications: Relevant HR or administrative experience and strong organisational skills.
The predicted salary is between 27534 - 28437 £ per year.
The HR Officer will play a key role in supporting the day-to-day operations of recruitment and personnel administration within the Department of Paediatrics, reporting directly to the HR Operations Manager. This is a fixed-term position to cover maternity leave and will be available until August 2026, or until the return or replacement of the substantive postholder, whichever occurs first.
The role involves delivering an efficient and streamlined HR service within a team structured into two operational workstreams: Recruitment and HR. The postholder will typically be assigned to one stream while occasionally supporting the other.
Core responsibilities include:
- Administering recruitment processes from vacancy creation to appointment closure using the University’s HR system (PeopleXD), ensuring timely communication with applicants and interview panels, and supporting broader HR administrative activities.
- Managing end-to-end recruitment processes, including job postings, applicant communications, and documentation.
- Collaborating with hiring managers to prepare and refine job descriptions and advertisements in line with University policies.
- Proofreading recruitment materials for accuracy and consistency.
- Liaising with internal stakeholders regarding staffing needs and funding approvals.
- Coordinating advertising of roles across appropriate channels.
- Organizing interviews, including scheduling, panel coordination, candidate communication, and test administration.
- Processing reimbursement of candidate travel expenses where applicable.
- Providing guidance on recruitment procedures and addressing queries, including complex cases requiring interpretation of policies.
- Supporting and occasionally participating in interview panels.
- Generating recruitment documentation such as shortlisting packs and applicant correspondence using PeopleXD.
Eligibility Criteria:
- Relevant administrative or HR experience in a professional, academic, or research environment.
- Demonstrated ability to manage recruitment or HR processes efficiently.
- Experience working with HR systems or databases is desirable.
Required Expertise/Skills:
- Strong organizational and administrative skills with attention to detail.
- Excellent written and verbal communication skills.
- Ability to interpret and apply policies and procedures.
- Proficiency in handling multiple tasks and meeting deadlines.
- Strong interpersonal skills and ability to collaborate with stakeholders at various levels.
- Competence in IT systems, particularly HR platforms such as PeopleXD.
- Ability to maintain confidentiality and handle sensitive information appropriately.
Salary Details: £27,534 – £28,437 per annum (Standard Grade 3)
Application Deadline: Not explicitly specified
HR Officer (Maternity Leave Cover) in Oxford employer: RFCSR
Imperial College London is an exceptional employer, offering a vibrant and collaborative work culture that fosters innovation and interdisciplinary research. As a Research Associate, you will have access to cutting-edge facilities and the opportunity for professional growth through mentorship and publishing your findings, all while contributing to impactful advancements in biomedical engineering within a prestigious academic environment.
StudySmarter Expert Advice🤫
We think this is how you could land HR Officer (Maternity Leave Cover) in Oxford
✨Tip Number 1
Network like a pro! Reach out to your connections in the HR field, especially those who work at the University of Oxford or similar institutions. A friendly chat can lead to insider info about the role and even a referral.
✨Tip Number 2
Prepare for the interview by researching common HR scenarios and how you would handle them. We recommend practising your responses with a friend or in front of a mirror to boost your confidence.
✨Tip Number 3
Showcase your organisational skills during the interview. Bring examples of how you've managed recruitment processes or handled multiple tasks efficiently. This will demonstrate that you're the perfect fit for the HR Officer role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace HR Officer (Maternity Leave Cover) in Oxford
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the HR Officer role. Highlight your relevant experience in recruitment and HR processes, and show us how you can contribute to our team at the University of Oxford.
Show Off Your Communication Skills:Since this role involves a lot of communication with applicants and stakeholders, let your written communication shine! Use clear, concise language and proofread your application to avoid any typos or errors.
Demonstrate Your Organisational Skills:We want to see how you manage multiple tasks and deadlines. Share examples from your past experiences where you successfully juggled various responsibilities, especially in an HR or administrative context.
Apply Through Our Website:Don’t forget to submit your application through our official website. It’s the best way for us to receive your details and ensures you’re considered for the position. We can’t wait to hear from you!
How to prepare for a job interview at RFCSR
✨Know Your HR Stuff
Make sure you brush up on your HR knowledge, especially around recruitment processes and policies. Familiarise yourself with the University’s HR system, PeopleXD, as it’ll show you’re proactive and ready to hit the ground running.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples of how you've managed multiple tasks or projects in the past. Be ready to discuss how you prioritise and keep everything on track, especially in a busy environment.
✨Communicate Clearly
Excellent communication is key in HR. Practice articulating your thoughts clearly and concisely. You might be asked to explain complex policies or procedures, so being able to break them down simply will impress the interviewers.
✨Engage with Stakeholders
This role involves liaising with various stakeholders, so think about times when you’ve successfully collaborated with others. Be prepared to share specific examples that highlight your interpersonal skills and ability to work well with different teams.
