At a Glance
- Tasks: Manage transport admin tasks, support route planning, and ensure compliance with transport laws.
- Company: Join Rexel UK, a diverse and innovative company focused on operational excellence.
- Benefits: Enjoy 33 days annual leave, health perks, and a contributory pension scheme.
- Other info: Diverse environment fostering creativity and personal growth.
- Why this job: Be part of a dynamic team making a real impact in transport operations.
- Qualifications: Strong collaboration skills, Excel proficiency, and a customer-focused mindset.
The predicted salary is between 25000 - 30000 € per year.
We are recruiting a Transport Administrator to join our Swansea Hub, where we pride ourselves on delivering exceptional service and operational excellence to our Customers & Branches. This role works Monday to Friday, 06:30 - 14:00.
The Benefits of a Career with Rexel:
- Bonus Scheme
- Pro-Rate Time Off: 33 days annual leave (including bank holidays, increasing throughout the years). You can also buy and sell holiday and enjoy enhanced parental leave.
- Support & Development: Extensive learning opportunities from day one.
- Health & Wellbeing: Free virtual GP service, Healthy Mind Champions, and more.
- Perks: Contributory pension scheme and life assurance, staff discounts, exclusive holiday offers and free financial support and education.
Job Responsibilities:
- Handle administrative tasks for the transport department, including filing, managing documents, and performing general office duties.
- Documentation and record keeping: maintain accurate records of third-party costs, driver hours sheets and timecards, issue RC numbers to agencies and maintain the agency tracker.
- Assist the Transport Supervisor with route planning using our PODFather System, briefing and debriefing drivers, organising vehicle maintenance, coordinating vehicle inspections and MOTs to ensure fleet compliance, and assisting with incident investigations and resolution.
- Communicate professionally with drivers, suppliers, and customers to resolve any issues.
- Help ensure compliance with all transportation laws and safety standards.
- Track shipment progress and manage data related to transport activities.
- Generate delivery performance reports for management.
- React quickly to challenges such as traffic delays, vehicle breakdowns, or delivery issues, and find effective solutions.
- Act as a key communication link, addressing internal and external customer queries regarding deliveries and shipments.
Qualifications and Behaviours:
- Strong collaboration skills – building partnerships and working collaboratively with others.
- Takes accountability – taking action, overcoming obstacles, and meeting commitments.
- Customer focus – building strong customer relationships and delivering customer-centric solutions.
- Strong Excel skills (reports, pivot tables, basic formulas).
- Knowledge of driver hours rules, MOTs and transport compliance.
- Experience with KPI/report generation (on-time delivery, cost and exception reporting).
- Capability to multi-task and manage time under tight deadlines.
- Basic vehicle/fleet awareness and IT troubleshooting.
- Document control and filing (audit-ready paperwork).
- Clear verbal and written communication with drivers, customers and suppliers.
- Customer-service orientation under pressure.
- Fast problem-solving and decision-making.
At Rexel UK, we welcome people from diverse backgrounds, experiences and perspectives because diversity drives fresh ideas and great results. We build a high-performance culture that not only drives success but also creates real value for our customers and communities. We create an environment where individuality is celebrated and creativity flourishes, ensuring everyone feels supported and confident to be their best.
Transport Administrator in Swansea employer: Rexel
At Rexel UK, we are committed to fostering a supportive and dynamic work environment at our Swansea Hub, where our Transport Administrators play a crucial role in ensuring operational excellence. With extensive learning opportunities, a generous benefits package including 33 days of annual leave, and a strong focus on health and wellbeing, we empower our employees to thrive both personally and professionally. Join us to be part of a diverse team that values collaboration and innovation, making a meaningful impact in the transport sector.
StudySmarter Expert Advice🤫
We think this is how you could land Transport Administrator in Swansea
✨Tip Number 1
Network like a pro! Reach out to people in the transport industry, especially those who work at Rexel. A friendly chat can open doors and give you insider info about the role.
✨Tip Number 2
Prepare for the interview by brushing up on your Excel skills and understanding transport compliance. We want to see that you can handle the nitty-gritty of the job with confidence!
✨Tip Number 3
Show off your problem-solving skills during the interview. Think of examples where you've tackled challenges head-on, just like you'd need to do with traffic delays or delivery issues.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Transport Administrator in Swansea
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Transport Administrator role. Highlight your relevant experience, especially in administrative tasks and transport compliance. We want to see how your skills match what we're looking for!
Showcase Your Skills:Don’t forget to showcase your strong Excel skills and any experience with KPI/report generation. We love seeing candidates who can handle data and generate reports effectively, so make it clear in your application!
Be Clear and Concise:When writing your cover letter, be clear and concise. Use straightforward language to explain why you’re a great fit for the role. We appreciate direct communication, just like we do with our customers!
Apply Through Our Website:Finally, make sure to apply through our website! It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. We can’t wait to hear from you!
How to prepare for a job interview at Rexel
✨Know Your Stuff
Familiarise yourself with the transport industry, especially around compliance and regulations. Brush up on your knowledge of driver hours rules and vehicle maintenance processes. This will show that you're not just interested in the role but also understand its intricacies.
✨Excel at Excel
Since strong Excel skills are a must for this position, practice using reports, pivot tables, and basic formulas before your interview. You might even be asked to demonstrate your skills, so being prepared can really set you apart from other candidates.
✨Showcase Your Problem-Solving Skills
Prepare examples of how you've tackled challenges in previous roles, especially those related to transport or logistics. Think about times when you had to react quickly to issues like delays or breakdowns, and be ready to discuss your thought process.
✨Communicate Clearly
As a Transport Administrator, you'll need to communicate effectively with drivers, suppliers, and customers. Practice articulating your thoughts clearly and concisely. Consider doing mock interviews with a friend to refine your communication style and ensure you come across as professional and approachable.
