At a Glance
- Tasks: Support the transport office with admin tasks and ensure smooth operations.
- Company: Join Rexel UK, a diverse team focused on exceptional service and operational excellence.
- Benefits: Enjoy 33 days annual leave, bonus schemes, and extensive learning opportunities.
- Other info: Embrace diversity and creativity in a supportive workplace culture.
- Why this job: Be part of a dynamic environment where your contributions make a real impact.
- Qualifications: Strong Excel skills and a customer-focused mindset are essential.
The predicted salary is between 25000 - 30000 € per year.
We are recruiting for a Transport Administrator to join our Swansea Hub, where we pride ourselves on delivering exceptional service and operational excellence to our Customers & Branches. The role works Monday to Friday, 06:30 - 14:00.
Benefits:
- Bonus Scheme
- Pro‑Rate Time Off: 33 days annual leave (including bank holidays, increasing over the years)
- Support & Development: Extensive learning opportunities from day one
- Health & Wellbeing: Free virtual GP service, Healthy Mind Champions, and more
- Perks: Contributory pension scheme and life assurance, staff discounts, exclusive holiday offers, and free financial support and education
Job Description:
You will be supporting the Transport office with the following tasks and responsibilities:
- Handle administrative tasks for the transport department, including filing, managing documents, and performing general office duties.
- Documentation and Record Keeping:
- Maintain accurate records of third‑party costs.
- Maintain driver hours sheets and timecards.
- Issue RX numbers to agencies and maintain the agency tracker.
- Assist the Transport Supervisor with:
- Route planning using our PODFather System.
- Briefing and debriefing drivers.
- Organising vehicle maintenance.
- Co‑ordinate vehicle inspections and MOTs to ensure the fleet is legally compliant and operational.
- Assist with incident investigations and resolution.
- Communicate professionally with drivers, suppliers, and customers to resolve any issues.
- Ensure the operation complies with all transportation laws and safety standards.
- Track shipment progress and manage data related to transport activities.
- Generate delivery performance reports for management.
- React quickly to challenges such as traffic delays, vehicle breakdowns, or delivery issues, and find effective solutions.
- Act as a key communication link, addressing internal and external customer queries regarding deliveries and shipments.
Qualifications:
At Rexel, we prioritise hiring individuals based on behaviours and potential, rather than requiring specific formal qualifications. The behaviours that will set you up for success within a Transport Admin role include:
- Collaboration: Building partnerships and working collaboratively with others to achieve shared objectives.
- Takes Accountability: Taking action, overcoming obstacles, and meeting commitments.
- Customer Focus: Building strong customer relationships and delivering customer‑centric solutions.
What We Are Looking For:
- Strong Excel skills (reports, pivot tables, basic formulas)
- Knowledge of driver hours rules, MOTs and transport compliance
- KPI/report generation (on‑time delivery, costs, exceptions)
- Multi‑tasking and time‑management under tight deadlines
- Basic vehicle/fleet awareness and IT troubleshooting
- Document control and filing (audit‑ready paperwork)
- Clear verbal and written communication with drivers/customers/suppliers
- Customer‑service orientation under pressure
- Fast problem‑solving and decision‑making
Additional Information:
At Rexel UK, we’re all about welcoming people from different backgrounds, experiences, and perspectives because we know that diversity drives fresh ideas and great results. By coming together as one team, we’re building a high‑performance culture that not only drives success but also creates real value for our customers and communities. Creating an environment where individuality is celebrated and creativity flourishes, we're making sure everyone feels supported and confident to be their best.
Transport Administrator in Swansea employer: Rexel UK Ltd
At Rexel UK, we are committed to fostering a supportive and inclusive work environment in our Swansea Hub, where our Transport Administrators play a vital role in ensuring operational excellence. With extensive learning opportunities, a generous benefits package including 33 days of annual leave, and a focus on health and wellbeing, we empower our employees to thrive both personally and professionally. Join us to be part of a collaborative team that values diversity and drives meaningful impact in the community.
StudySmarter Expert Advice🤫
We think this is how you could land Transport Administrator in Swansea
✨Tip Number 1
Get to know the company! Research Rexel and their values, especially around customer focus and collaboration. This will help you tailor your conversations and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your communication skills. As a Transport Administrator, you'll need to interact with drivers, suppliers, and customers. Role-play common scenarios with a friend to boost your confidence and ensure you can handle any situation that comes your way.
✨Tip Number 3
Show off your problem-solving skills! Think of examples from your past experiences where you tackled challenges effectively. Be ready to share these during interviews to demonstrate your ability to react quickly to issues like traffic delays or vehicle breakdowns.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're proactive and keen on joining the team at Rexel. Don’t miss out on this opportunity!
We think you need these skills to ace Transport Administrator in Swansea
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Transport Administrator role. Highlight your relevant experience, especially in admin tasks and transport compliance. We want to see how your skills match what we're looking for!
Show Off Your Excel Skills:Since strong Excel skills are a must, don’t forget to mention any experience you have with reports, pivot tables, or formulas. We love seeing candidates who can handle data like a pro!
Communicate Clearly:In your application, use clear and concise language. This role involves a lot of communication, so showing us you can express yourself well in writing is key. We appreciate straightforwardness!
Apply Through Our Website:We encourage you to apply through our website for the best chance of getting noticed. It’s the easiest way for us to keep track of your application and get back to you quickly!
How to prepare for a job interview at Rexel UK Ltd
✨Know Your Stuff
Familiarise yourself with the transport industry, especially around driver hours rules and compliance. Brush up on your Excel skills too, as you'll likely be asked about generating reports or using pivot tables during the interview.
✨Showcase Your Problem-Solving Skills
Prepare examples of how you've tackled challenges in previous roles. Think about times when you had to react quickly to issues like traffic delays or vehicle breakdowns, and be ready to discuss how you resolved them.
✨Demonstrate Customer Focus
Since the role involves communicating with drivers, suppliers, and customers, think of instances where you’ve built strong relationships or delivered customer-centric solutions. Highlight your ability to stay calm under pressure while maintaining a positive attitude.
✨Be Ready to Collaborate
The job requires working closely with others, so be prepared to discuss how you’ve successfully collaborated in past roles. Share specific examples that showcase your teamwork skills and how you contribute to achieving shared objectives.
