Executive Assistant in Birmingham

Executive Assistant

Are you an organised, proactive, and detail‑oriented professional looking for your next challenge? Rexel UK is seeking an Executive Assistant for a 6 month maternity cover contract to provide high‑level support to our leadership team. In this role, you’ll manage schedules, coordinate meetings, handle communications, and ensure the smooth running of daily operations. Your ability to prioritise tasks and maintain confidentiality will be key to success.

Benefits

• Contributory pension scheme and life assurance
• 33 days annual leave (including bank holidays, increasing over time)
• Option to buy and sell holiday each year
• Enhanced parental leave
• Extensive learning opportunities from day one
• Private Medical Insurance + free virtual GP service, Healthy Mind Champions, and more
• Staff discounts, exclusive holiday offers, free financial support and education

Job Description

Key Responsibilities

• Manage complex calendars, schedule meetings, and coordinate logistics to optimise leaders’ time.
• Arrange domestic and international travel, including itineraries, visas, accommodation, and expense reconciliation.
• Prepare, proofread, and distribute high‑quality correspondence, briefing notes, and presentations; ensure timely follow‑up on action items.
• Plan and support executive meetings and events (agendas, venue/virtual set‑up, minutes, actions, and documentation).
• Serve as a confidential gatekeeper and primary contact for internal and external stakeholders, screening communications and prioritising requests.
• Coordinate cross‑functional activities and stakeholders to drive timely delivery of initiatives and decisions.
• Maintain accurate records, filing systems and document control for sensitive and confidential information.
• Support budgeting and expense processes for the leadership team, ensuring compliance with policies.
• Anticipate needs, provide ad‑hoc executive support and problem‑solve to reduce administrative barriers for leaders.
• Foster positive relationships across the organisation to facilitate collaboration and information flow.
• liaise with suppliers on behalf of executives.
• monitor inboxes and ensure timely responses.
• support wider teams as required.
• onboard new team members (induction/intros, creating information packs).

Qualifications

At Rexel, we prioritise hiring individuals based on behaviours and potential rather than requiring specific formal qualifications. The behaviours that will set you up for success as an Executive Assistant include:

• Collaboration: Building partnerships and working collaboratively with others to meet shared objectives.
• Takes accountab[ility] (take action): Taking action, addressing obstacles to get work done, and meeting commitments.
• Customer focus: Building strong customer relationships and delivering customer‑centric solutions.

What We Are Looking For

• Excellent organisational and time‑management skills (calendar management, prioritisation, multitasking).
• Strong written and verbal communication, including drafting professional correspondence and briefings.
• High discretion and confidentiality when handling sensitive information.

Additional Information

At Rexel UK, we’re all about welcoming people from different backgrounds, experiences, and perspectives because we know that diversity drives fresh ideas and great results. By coming together as one team, we’re building a high‑performance culture that not only drives success but also creates real value for our customers and communities.