At a Glance
- Tasks: Ensure compliance and accuracy in artwork for our beauty products while managing data effectively.
- Company: Join a dynamic beauty brand committed to innovation and quality.
- Benefits: Enjoy hybrid working, wellness allowance, and generous holiday perks.
- Other info: Flexible hours and a supportive work environment await you!
- Why this job: Be part of a driven team making a real impact in the beauty industry.
- Qualifications: 1-2 years in a coordinator role with strong attention to detail.
The predicted salary is between 30000 - 40000 £ per year.
We are seeking a detail-oriented and proactive Regulatory & Artwork Compliance Coordinator to drive data execution and compliance verification across our mass beauty portfolio. In this role, you will support the Regulatory Compliance Manager by ensuring verified data from our external partners is accurately transferred into internal trackers for Master Data and design creation. You will also take ownership of the artwork compliance review process, checking our full assortment for global compliance and production accuracy. This position is ideal for someone who thrives in a fast-paced environment, possesses a sharp eye for detail, and enjoys bringing structure and precision to data management and cross-functional workflows.
What you'll do:
- Artwork Compliance Verification
- Validate that all artworks are globally compliant for all of our SKUs, from cosmetics to tools to electricals. Align with the Regulatory Compliance Manager and Packaging & Sustainability Analyst on global market requirements.
- Review and verify that all compliance information is accurately presented on every layer of a SKU, including primary component, secondary cartons, and peel-and-read labels.
- Ensure zero discrepancies between the external agency’s supplied data, internal product specifications and final artworks e.g., precise INCI layout, warnings, net weights, and compliance symbols.
- Coordinate the counsel and guidance between the external compliance partner, Regulatory Compliance Manager and design team.
- Data Extraction & Tracking Support
- Extract and review data from Cosmetic Product Safety Reports (CPSR) and INCI reviews from our external agencies, such as product warnings, final INCI, fill weight etc. and make it available on our internal product specification tracker.
- Maintain the product specification tracker so it’s always up to date with real-time access to correct and approved data, feeding into reports for Design and Master Data to extract information.
- Support the Regulatory Compliance Manager in updating project timelines, tracking schedules, and status dashboards.
- Log and file incoming communications, feedback, and formal approvals from the external regulatory agency to keep project workflows moving seamlessly.
- PIF Management & Document Control
- Maintenance of Product Information Files (PIFs) and Technical Files (TF) in our file systems, ensuring they are securely archived in the correct directories.
- Sort, file, and update internal compliance folders as soon as final approvals or documentation are received from the external agency.
- Ensure all data is clean, sorted, and ready for our resellers and audits.
What you'll have:
- Experience: 1-2 years of experience in an administrative, tracking, or coordinator role within cosmetics, consumer goods (FMCG), or a highly regulated industry.
- Project & Data Mindset: Highly organised with a knack for data extraction; comfortable managing spreadsheets, trackers, and organising digital filing systems.
- Visual Attention to Detail: Exceptional proofreading skills - someone who naturally spots a missing comma in an ingredient list or an incorrect symbol or address on a packaging artwork.
- Familiarity (Not Expertise): Basic exposure to or awareness of cosmetic packaging layouts, INCI formats, fill weight presentations and display of warnings etc.
- Tools: Proficient in Microsoft Office and digital document drives (SharePoint, NAS) and Project Management systems such as Smartsheet.
What you'll get:
- The opportunity to be part of an incredible, driven team
- Core hours 10-4: Flex your day
- Hybrid working: 2 days per week at home
- Friday time for you: 3.30pm finishes
- 25 days holiday
- Birthday Day off
- Christmas Bonus Day
- £500 per year Wellness Allowance
- 40% Product Discount
- 24/7 EAP & Wellbeing platform via Retail Trust
- Retailer Discounts via Circular Benefits
- Pension Scheme
- Enhanced Sick Pay
- Enhanced Family Leave
Regulatory & Artwork Compliance Coordinator in London employer: REVOLUTION BEAUTY
Revolution is an exceptional employer, offering a vibrant and inclusive work culture that empowers employees to thrive in their roles. With a strong focus on personal development and collaboration, the company provides ample opportunities for growth within the beauty industry, all while maintaining a commitment to cruelty-free and vegan products. Located in London, the hybrid working model allows for flexibility, ensuring a balanced work-life experience while being part of a dynamic team dedicated to innovation and consumer satisfaction.
StudySmarter Expert Advice🤫
We think this is how you could land Regulatory & Artwork Compliance Coordinator in London
✨Join Compliance Communities
Get involved in compliance and risk communities — both online and offline. Look for forums, LinkedIn groups, or even local meetups where compliance pros hang out. You never know who might drop a job opportunity your way!
✨Attend Industry Conferences
Keep an eye out for compliance and risk management conferences and workshops in your area. These events are a goldmine for networking, and they often have job boards or recruiters on-site looking for new talent. Plus, it’s a chance to learn what's trending in the field.
✨Leverage Your University Career Services
If you’ve recently graduated or are still studying, head over to your university's career services. Many companies, including those in compliance, actively recruit fresh talent through these services, so make sure you tap into that resource.
✨Showcase Your Knowledge Online
Start writing articles or blog posts about compliance topics that interest you. Share them on platforms like LinkedIn to demonstrate your knowledge and passion. This not only builds your presence in the field but can also catch the attention of companies like REVOLUTION BEAUTY looking for candidates who are engaged and informed.
We think you need these skills to ace Regulatory & Artwork Compliance Coordinator in London
Some tips for your application 🫡
Show Your Understanding of Compliance:In the compliance-risk field, it's super important to showcase your understanding of regulations and risk management frameworks. Highlight any relevant coursework, certifications (like ICA or AML), or even projects that demonstrate your knowledge and commitment to this area. We want to see how you can navigate this complex landscape!
Quantify Your Achievements:When detailing your experience, try to quantify your achievements. For example, if you've previously worked on a project that improved compliance metrics or reduced risk exposure, give us the numbers! This data-driven approach really stands out to hiring managers in compliance-risk roles.
Tailor Your CV to Reflect Relevant Skills:Make sure your CV highlights skills that are particularly relevant to compliance, like attention to detail, analytical thinking, and report writing. Ensure these are easy to spot – consider using bullet points to break down your responsibilities and achievements for maximum impact!
Craft a Motivating Cover Letter:In your cover letter, let us know why you’re excited about the compliance-risk role at REVOLUTION BEAUTY. Share what motivates you about compliance, and how you believe you can contribute to our mission. This is your chance to showcase not only your skills but also your passion for this important field!
How to prepare for a job interview at REVOLUTION BEAUTY
✨Master the Regulations
Brush up on key compliance regulations relevant to the industry you're applying to. Familiarising yourself with specific laws and frameworks used in your field will give you an edge during technical questions. Show that you’re not just aware of them but can also apply them—think real-life scenarios!
✨Show Your Analytical Skills
Compliance roles really focus on analytical skills, so be prepared for case studies or situational questions during the interview. We've got to demonstrate how we approach risk assessments or compliance audits, possibly drawing on examples from past experiences or university projects. Bring some thoughtful case scenarios to discuss!
✨Know Your Tools
Get comfortable with commonly used compliance software and tools. Familiarity with platforms like RSA or MetricStream can really impress during your interview, as it shows you're ready to hit the ground running. If you’ve had any experience with them, make sure to highlight that!
✨Align with Company Culture
Since it's a full-time position, show your long-term commitment and interest in the company’s mission and values. Dive into how your ethics and professional philosophy align with REVOLUTION BEAUTY’s stance on compliance. A shared vision can really resonate with interviewers looking for fit as much as skill!
