At a Glance
- Tasks: Process sales orders and manage inventory with precision in a fast-paced environment.
- Company: Join Rebel Rebel, a dynamic and growing business in the heart of London.
- Benefits: Enjoy a competitive salary, flexible working options, and opportunities for growth.
- Other info: Perfect for those seeking their first role in a vibrant and supportive workplace.
- Why this job: Be part of an exciting team where your attention to detail makes a real difference.
- Qualifications: Strong admin skills, attention to detail, and a proactive mindset are essential.
Location: Rebel Rebel HQ, WeWork Aviation House, 125 Kingsway, London WC2B 6NH. 4 Days Office (Mon-Thurs) & optional Friday at home.
We are a fast-growing business seeking a driven, organised, and detail-focused Sales Order and Operations Administrator to support day-to-day order processing and inventory administration. This role is ideal for someone who is looking for their first role in an exciting business thriving on accuracy, enjoys working independently, and takes pride in maintaining precise systems and processes that keep the business running smoothly.
You will play a vital role in processing customer/distributors orders and transfers, issuing commercial invoices, and maintaining communications between our DCs and Customers with opportunities to support broader operational and administrative tasks as the business grows.
What you'll do:
- Processing Sales Orders and Transfers accurately and timely as received, either manually or checking order details via EDI.
- Managing the Sales orders through to delivery or collection by customer or distributor.
- Ensuring all paperwork is produced as per customer requirements and any special requirements like labelling are known and implemented.
- Communicating sales order requirements and statuses to the sales team and warehouse teams in UK and Europe as appropriate.
- Checking packing lists and issuing commercial invoices where relevant.
- Chasing and checking GDN so that invoices can be created.
- Communication with the customers and distributors, conveying order status and SLAs.
- Chasing collections from the DC’s.
- Maintain accurate records of receipts, invoices, and supplier paperwork.
- Use the Unleashed Inventory Management System to handle stock and sales order administration, keeping all records up to date daily.
- Support the wider operations team with general administrative tasks as required.
- Always maintain the highest standards of organisation and accuracy.
What you'll have:
- Strong administrative experience with exceptional attention to detail and accuracy.
- Ability to prioritise workload according to changing needs of business.
- Confidence working independently and managing your own workload.
- High level of accuracy in data entry, stock, and sales order processing.
- Strong problem-solving skills with the ability to resolve stock, sales order, and invoice discrepancies efficiently.
- Advanced Excel skills, including: vlookup / xlookup index match, spreadsheet manipulation and maintenance.
- Experience with Unleashed Inventory Management System is desirable (not essential if you learn quickly).
- Strong communication skills and a proactive mindset.
- Comfortable working in a fast-paced environment with shifting priorities.
Who you'll be:
- Naturally organised and thrives on detailed, accurate work.
- A problem-solver who can spot and fix errors quickly.
- Reliable self-starter who takes ownership of responsibilities.
- Flexible and willing to support across the business when needed.
Sales Order & Operations Administrator (Rebel Rebel) employer: Revolution Beauty Ltd
At Rebel Rebel, located in the vibrant WeWork Aviation House in London, we pride ourselves on fostering a dynamic and supportive work culture that encourages personal growth and development. As a Sales Order and Operations Administrator, you will benefit from a flexible working arrangement, with four days in the office and an optional remote day, allowing for a healthy work-life balance. Join our fast-growing team where your attention to detail and organisational skills will be valued, and where you can play a crucial role in our operations while enjoying opportunities for advancement in a thriving business environment.
StudySmarter Expert Advice🤫
We think this is how you could land Sales Order & Operations Administrator (Rebel Rebel)
✨Get Involved in Local Logistics Events
Keep an eye out for local logistics conferences and networking events. These are great places to meet professionals in the field, build connections, and hear about entry-level opportunities directly from hiring managers. Plus, they often have guest speakers who can give you inside info on what companies like Revolution Beauty Ltd are looking for!
✨Join Online Communities and Forums
Dive into online logistics communities, like LinkedIn groups or industry-specific forums. We can learn a ton from discussions about trends, challenges, and latest technologies. Being an active member can put you on the radar of recruiters from companies like Revolution Beauty Ltd who are looking for fresh talent!
✨Utilise Career Services at Uni
If you’re a recent grad or still in school, don’t overlook your university’s career services. They often have connections with local businesses and might know about entry-level roles at places like Revolution Beauty Ltd before they hit the job boards. Plus, they can help you polish your interview skills!
✨Keep Your Application Sharp and Ready
When applying for entry-level positions, make sure your application is tailored for each role at Revolution Beauty Ltd. Highlight any relevant coursework, internships, or part-time jobs that show off your logistics know-how. And remember, applying through our website gives you a better chance of landing that sweet entry-level gig!
We think you need these skills to ace Sales Order & Operations Administrator (Rebel Rebel)
Some tips for your application 🫡
Highlight Relevant Coursework:When applying for an entry-level position in logistics and supply chain, make sure to mention any related coursework or projects from your studies. This could showcase your understanding of key concepts and give us a glimpse of how you've applied your knowledge practically.
Emphasise Attention to Detail:Logistics relies heavily on precision and attention to detail. In your CV or cover letter, share examples of times when your carefulness made a difference — think about any internships or group projects where these skills were essential. It’s a big plus for us at Revolution Beauty Ltd!
Show Your Eagerness to Learn:As this is an entry-level position, we want to know you’re keen to develop your skills. In your cover letter, express your motivation to grow in the logistics field and mention any relevant online courses, certifications, or workshops you've completed. We love a proactive candidate!
Use Clear and Structured Documents:Make sure your CV and cover letter are clear and well-organised. Logistics involves a lot of process management, so demonstrating your ability to communicate information succinctly can set you apart. Align your documents to be as straightforward and to-the-point as possible to make a great impression on us at Revolution Beauty Ltd.
How to prepare for a job interview at Revolution Beauty Ltd
✨Know Your Supply Chain Basics
Brush up on fundamental concepts of logistics and supply chain management. We might get questions about inventory management, distribution channels, and transport methods, so be ready to explain these concepts in simple terms. This will show that you’ve got a solid foundation and are keen to learn more!
✨Familiarise with Relevant Software
Get comfortable with logistics management tools like SAP or Oracle Transportation Management. Even if the role is entry-level, showing that you have a basic understanding of these systems can set you apart from other candidates. We can look up tutorials or demos online to help us get a grip on these platforms!
✨Show Enthusiasm for Learning
As this is an entry-level role, companies like Revolution Beauty Ltd are likely looking for potential and passion over extensive experience. Be ready to discuss why you’re excited about starting a career in logistics and how eager you are to learn on the job. Share any relevant coursework or projects from your studies that sparked your interest.
✨Prepare for Scenario Questions
Interviewers in logistics often ask about how we would handle specific challenges, like inventory shortages or delivery delays. Think about scenarios you’ve encountered (even in projects) and how you would solve them. We want to demonstrate our problem-solving skills and ability to manage stress during these discussions!
