At a Glance
- Tasks: Support HR processes and manage business operations in a dynamic team environment.
- Company: Join a vibrant team in Edinburgh focused on innovation and collaboration.
- Benefits: Full-time role with opportunities for growth and skill development.
- Other info: Ideal for those who thrive in a fast-paced, supportive atmosphere.
- Why this job: Be a key player in shaping HR practices and enhancing workplace efficiency.
- Qualifications: Experience in administration, strong attention to detail, and excellent communication skills.
The predicted salary is between 25000 - 32000 £ per year.
Key Details
Location: Wemyss Place, Edinburgh
Hours: Full Time
About The Role
We’re looking for a reliable and detail-focused HR & Business Operations Assistant to join our Operations team in Edinburgh. You’ll work closely with two HR Business Partners, providing dependable support across day-to-day HR activities. From onboarding new starters to processing leavers, you’ll play an important part in keeping our HR processes running smoothly, accurately and efficiently. Alongside this, you’ll support the Operations Manager with broader business administration, including facilities coordination, health and safety processes, and office-related tasks. A key part of the role is maintaining our HR system (Personio). You’ll take responsibility for keeping information up to date, ensuring data accuracy, staying up to date with system enhancements, and identifying opportunities to improve how we use the platform, helping us to work smarter and more effectively. This role is well-suited to someone who enjoys an administrative role where attention to detail, organisation, and reliability are highly valued.
About You
- Are highly organised and detail-focused, with a methodical approach
- Are comfortable managing multiple tasks at once, keeping processes moving and deadlines on track
- Are confident with handling data and able to spot inconsistencies
- Communicate clearly and confidently, building strong relationships at all levels
- Enjoy balancing routine administrative tasks with opportunities to support projects
- Are curious, adaptable, and interested in how AI and automation can enhance ways of working
If this sounds like you, we’d love to hear from you—please upload a short cover letter telling us why you’d be a great fit for the role.
Key Responsibilities
- Manage HR administration across the employee lifecycle, including onboarding, benefits and offboarding
- Accurately prepare HR documentation, including contracts, offer letters, and contractual changes
- Coordinate recruitment activity: posting adverts, arranging interviews, liaising with candidates, and supporting hiring managers
- Maintain and update employee records and the HR system, ensuring a high level of data accuracy and integrity
- Act as HR system “super user” – supporting colleagues with queries and identifying opportunities for improvement
- Prepare and submit accurate, timely payroll changes to the payroll team each month
- Produce HR reports and support with data analysis
- Schedule and record employee training
- Assist with health and safety at work processes
- Assist with facility management tasks for all office buildings
- Support HR, business, and office projects as required
Key Requirements
- Previous experience in an administrative role, where close attention to detail is essential
- Experience in managing multiple processes and working to deadlines
- Experience working confidently with people, data and systems
- Ability to handle confidential information sensitively and appropriately
- Strong proficiency in Microsoft Word, Excel and PowerPoint
Competencies
- Collaboration
- Communication
- Customer Focus
- Planning and Organising
- Problem Solving and Innovation
- Positive Mindset
HR & Business Operations Assistant employer: Rettie
Join our dynamic team in the heart of Edinburgh, where we prioritise a supportive work culture that values attention to detail and collaboration. As an HR & Business Operations Assistant, you'll benefit from comprehensive training and growth opportunities, while contributing to meaningful projects that enhance our operations. Enjoy a vibrant office environment with a focus on employee well-being and innovation, making this an excellent place to develop your career.
StudySmarter Expert Advice🤫
We think this is how you could land HR & Business Operations Assistant
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at local events. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and role. Know their values and how you can contribute. This shows you’re genuinely interested and ready to hit the ground running.
✨Tip Number 3
Practice your responses to common interview questions. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your skills effectively.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can keep you fresh in their minds and show your enthusiasm for the role. Plus, it’s just good manners!
We think you need these skills to ace HR & Business Operations Assistant
Some tips for your application 🫡
Tailor Your Cover Letter:Make sure to customise your cover letter for the HR & Business Operations Assistant role. Highlight your relevant experience and skills that match the job description, showing us why you’re the perfect fit!
Show Off Your Organisational Skills:Since this role values organisation and attention to detail, give us examples in your application of how you've successfully managed multiple tasks or projects. We want to see your methodical approach in action!
Be Clear and Confident:When writing your application, communicate clearly and confidently. Use straightforward language and structure your thoughts well, as this reflects the strong communication skills we’re looking for.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Rettie
✨Know Your HR Basics
Brush up on key HR concepts and processes, especially those related to onboarding and offboarding. Being able to discuss these topics confidently will show that you understand the role and can hit the ground running.
✨Showcase Your Organisational Skills
Prepare examples of how you've managed multiple tasks or projects in the past. Highlight your attention to detail and how you keep processes moving smoothly, as this is crucial for the role.
✨Familiarise Yourself with Personio
If you have experience with HR systems, make sure to mention it. If not, do a bit of research on Personio and be ready to discuss how you would approach maintaining data accuracy and identifying improvements.
✨Communicate Clearly and Confidently
Practice articulating your thoughts clearly. Since the role involves liaising with various stakeholders, demonstrating strong communication skills during the interview will be key to making a good impression.
