At a Glance
- Tasks: Support HR processes and business operations while managing data and administration tasks.
- Company: Join a growing, family-oriented company in Edinburgh with a strong team culture.
- Benefits: Full-time role with opportunities for career growth and development.
- Other info: Dynamic work environment with a focus on teamwork and personal development.
- Why this job: Make a real impact in HR and business operations while enhancing your skills.
- Qualifications: Experience in administration, attention to detail, and strong communication skills.
The predicted salary is between 30000 - 40000 £ per year.
Location: Wemyss Place, Edinburgh
Hours: Full Time
About the role
We’re looking for a reliable and detail-focused HR & Business Operations Assistant to join our Operations team in Edinburgh. You’ll work closely with two HR Business Partners, providing dependable support across day-to-day HR activities. From onboarding new starters to processing leavers, you’ll play an important part in keeping our HR processes running smoothly, accurately and efficiently.
Alongside this, you’ll support the Operations Manager with broader business administration, including facilities coordination, health and safety processes, and office-related tasks. A key part of the role is maintaining our HR system (Personio). You’ll take responsibility for keeping information up to date, ensuring data accuracy, staying up to date with system enhancements, and identifying opportunities to improve how we use the platform, helping us to work smarter and more effectively.
This role is well-suited to someone who enjoys an administrative role where attention to detail, organisation, and reliability are highly valued.
About you
You’ll thrive in this role if you:
- Are highly organised and detail-focused, with a methodical approach
- Are comfortable managing multiple tasks at once, keeping processes moving and deadlines on track
- Are confident with handling data and able to spot inconsistencies
- Communicate clearly and confidently, building strong relationships at all levels
- Enjoy balancing routine administrative tasks with opportunities to support projects
- Are curious, adaptable, and interested in how AI and automation can enhance ways of working
If this sounds like you, we’d love to hear from you—please upload a short cover letter telling us why you’d be a great fit for the role.
Key responsibilities
- Manage HR administration across the employee lifecycle, including onboarding, benefits and offboarding
- Accurately prepare HR documentation, including contracts, offer letters, and contractual changes
- Coordinate recruitment activity: posting adverts, arranging interviews, liaising with candidates, and supporting hiring managers
- Maintain and update employee records and the HR system, ensuring a high level of data accuracy and integrity
- Act as HR system “super user” – supporting colleagues with queries and identifying opportunities for improvement
- Prepare and submit accurate, timely payroll changes to the payroll team each month
- Produce HR reports and support with data analysis
- Schedule and record employee training
- Assist with health and safety at work processes
- Assist with facility management tasks for all office buildings
- Support HR, business, and office projects as required
Key requirements
- Previous experience in an administrative role, where close attention to detail is essential
- Experience in managing multiple processes and working to deadlines
- Experience working confidently with people, data and systems
- Ability to handle confidential information sensitively and appropriately
- Strong proficiency in Microsoft Word, Excel and PowerPoint
Competencies
- Collaboration
- Communication
- Customer Focus
- Planning and Organising
- Problem Solving and Innovation
- Positive Mindset
About us
When you join Rettie, you’ll discover the difference you can make. We're a growing and ambitious company, but at our foundations, we have a family feel. We care about our people; we want them to prosper and realise their potential. We are proud that our values of Teamwork, Determination, Dependability and Ambition guide our actions and behaviours towards our clients and each other, daily. Based on these values, we aspire to cultivate and grow diverse, capable teams in an environment which will help you realise your career potential.
HR & Business Operations Assistant in Edinburgh employer: Rettie
At Rettie, located in the heart of Edinburgh, we pride ourselves on fostering a supportive and collaborative work culture that values teamwork and ambition. As an HR & Business Operations Assistant, you'll not only contribute to essential HR processes but also benefit from our commitment to employee growth and development, ensuring you have the tools and opportunities to thrive in your career. Join us and be part of a dynamic team where your contributions are recognised and valued, all while enjoying the vibrant atmosphere of Edinburgh.
StudySmarter Expert Advice🤫
We think this is how you could land HR & Business Operations Assistant in Edinburgh
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at local events. A friendly chat can lead to opportunities you might not find on job boards.
✨Tip Number 2
Prepare for interviews by researching the company and role. Know their values and how you can contribute. This shows you're genuinely interested and ready to make an impact!
✨Tip Number 3
Practice your responses to common interview questions. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your skills effectively.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can keep you top of mind and show your enthusiasm for the role. Plus, it’s a great way to reinforce your fit for the position.
We think you need these skills to ace HR & Business Operations Assistant in Edinburgh
Some tips for your application 🫡
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Make sure to highlight why you're the perfect fit for the HR & Business Operations Assistant role. Use specific examples from your experience that showcase your attention to detail and organisational skills.
Tailor Your CV:Don’t just send out the same CV for every job. Tailor it to match the key requirements listed in the job description. Emphasise your previous administrative experience and any relevant skills that align with what we’re looking for at StudySmarter.
Showcase Your Data Skills:Since this role involves handling data and maintaining our HR system, make sure to mention any experience you have with data management or systems like Personio. Highlight your ability to spot inconsistencies and improve processes.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates about the hiring process!
How to prepare for a job interview at Rettie
✨Know Your HR Basics
Before the interview, brush up on key HR concepts and processes. Familiarise yourself with the employee lifecycle, from onboarding to offboarding, as well as the importance of data accuracy in HR systems like Personio. This will show your potential employer that you’re not just interested in the role but also understand its core functions.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational abilities. Think of times when you managed multiple tasks or met tight deadlines. Being able to articulate how you keep processes moving smoothly will resonate well with the interviewers, especially since they value reliability and attention to detail.
✨Communicate Clearly
Practice clear and confident communication. During the interview, make sure to articulate your thoughts well and engage with the interviewers. Building rapport is crucial, so don’t hesitate to ask questions about the team dynamics or the company culture to demonstrate your interest in collaboration.
✨Embrace Curiosity and Adaptability
Express your enthusiasm for learning and adapting, especially regarding AI and automation in HR. Share any experiences where you’ve embraced new technologies or processes. This will show that you’re not only detail-oriented but also forward-thinking, which aligns with the company’s values of innovation and improvement.
