At a Glance
- Tasks: Support HR processes and manage operations tasks in a dynamic team environment.
- Company: Join a forward-thinking company in the heart of Edinburgh.
- Benefits: Full-time role with opportunities for growth and development.
- Other info: Exciting chance to work with AI and automation in HR.
- Why this job: Be part of a team that values detail, organisation, and innovation.
- Qualifications: Experience in administration and strong communication skills required.
The predicted salary is between 30000 - 40000 £ per year.
Key details
Location: Wemyss Place, Edinburgh
Hours: Full Time
About the role
We’re looking for a reliable and detail-focused HR & Business Operations Assistant to join our Operations team in Edinburgh. You’ll work closely with two HR Business Partners, providing dependable support across day-to-day HR activities. From onboarding new starters to processing leavers, you’ll play an important part in keeping our HR processes running smoothly, accurately and efficiently. Alongside this, you’ll support the Operations Manager with broader business administration, including facilities coordination, health and safety processes, and office-related tasks.
A key part of the role is maintaining our HR system (Personio). You’ll take responsibility for keeping information up to date, ensuring data accuracy, staying up to date with system enhancements, and identifying opportunities to improve how we use the platform, helping us to work smarter and more effectively. This role is well-suited to someone who enjoys an administrative role where attention to detail, organisation, and reliability are highly valued.
About you
You’ll thrive in this role if you:
- Are highly organised and detail-focused, with a methodical approach
- Are comfortable managing multiple tasks at once, keeping processes moving and deadlines on track
- Are confident with handling data and able to spot inconsistencies
- Communicate clearly and confidently, building strong relationships at all levels
- Enjoy balancing routine administrative tasks with opportunities to support projects
- Are curious, adaptable, and interested in how AI and automation can enhance ways of working
If this sounds like you, we’d love to hear from you—please upload a short cover letter telling us why you’d be a great fit for the role.
Key responsibilities
- Manage HR administration across the employee lifecycle, including onboarding, benefits and offboarding
- Accurately prepare HR documentation, including contracts, offer letters, and contractual changes
- Coordinate recruitment activity: posting adverts, arranging interviews, liaising with candidates, and supporting hiring managers
- Maintain and update employee records and the HR system, ensuring a high level of data accuracy and integrity
- Act as HR system “super user” – supporting colleagues with queries and identifying opportunities for improvement
- Prepare and submit accurate, timely payroll changes to the payroll team each month
- Produce HR reports and support with data analysis
- Schedule and record employee training
- Assist with health and safety at work processes
- Assist with facility management tasks for all office buildings
- Support HR, business, and office projects as required
Key requirements
- Previous experience in an administrative role, where close attention to detail is essential
- Experience in managing multiple processes and working to deadlines
- Experience working confidently with people, data and systems
- Ability to handle confidential information sensitively and appropriately
- Strong proficiency in Microsoft Word, Excel and PowerPoint
Competencies
- Collaboration
- Communication
- Customer Focus
- Planning and Organising
- Problem Solving and Innovation
- Positive Mindset
What we offer
How to apply
HR & Operations Specialist — Edinburgh employer: Rettie & Co
Join our dynamic team in Edinburgh as an HR & Operations Specialist, where you will be part of a supportive work culture that values attention to detail and collaboration. We offer comprehensive employee growth opportunities, including training on our HR system, Personio, and the chance to engage with innovative projects that enhance our operations. With a focus on work-life balance and a commitment to employee well-being, this role provides a meaningful opportunity to contribute to our HR processes while enjoying the vibrant atmosphere of Edinburgh.
StudySmarter Expert Advice🤫
We think this is how you could land HR & Operations Specialist — Edinburgh
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an HR & Operations Specialist role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with their HR processes and think about how you can contribute to improving them. Show us that you’re not just a fit for the role, but also for the team!
✨Tip Number 3
Practice your responses to common interview questions, especially those related to data handling and HR administration. We want to see your confidence shine through when discussing your experience and skills!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows us you’re genuinely interested in joining our team!
We think you need these skills to ace HR & Operations Specialist — Edinburgh
Some tips for your application 🫡
Craft a Tailored Cover Letter:When writing your cover letter, make sure to highlight how your skills and experiences align with the HR & Operations Specialist role. We want to see your personality shine through while also demonstrating your understanding of the key responsibilities outlined in the job description.
Showcase Your Attention to Detail:Since this role is all about being detail-focused, make sure to proofread your application thoroughly. Typos or inconsistencies can give the wrong impression. We appreciate candidates who take the time to ensure their application is polished and professional.
Highlight Relevant Experience:In your CV, emphasise any previous administrative roles where you managed multiple tasks and maintained data accuracy. We’re looking for someone who can juggle various responsibilities, so don’t be shy about showcasing your organisational skills!
Apply Through Our Website:We encourage you to submit your application directly through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Rettie & Co
✨Know Your HR Basics
Brush up on your HR knowledge, especially around onboarding and offboarding processes. Be ready to discuss how you would handle specific scenarios, as this shows you understand the role's responsibilities.
✨Showcase Your Organisational Skills
Prepare examples that highlight your ability to manage multiple tasks and keep processes on track. Use the STAR method (Situation, Task, Action, Result) to structure your responses effectively.
✨Familiarise Yourself with Personio
Since you'll be maintaining the HR system, it’s a good idea to research Personio beforehand. If you have experience with similar systems, be sure to mention it and discuss how you can leverage technology to improve HR processes.
✨Communicate Clearly and Confidently
Practice articulating your thoughts clearly, as strong communication is key in this role. Think about how you can build relationships with colleagues and be prepared to share examples of how you've done this in the past.
