At a Glance
- Tasks: Support HR processes and manage business operations in a dynamic team environment.
- Company: Join a forward-thinking company in the heart of Edinburgh.
- Benefits: Full-time role with opportunities for growth and development.
- Other info: Exciting chance to work with innovative tools and contribute to a collaborative culture.
- Why this job: Be a key player in shaping HR practices and enhancing workplace efficiency.
- Qualifications: Experience in administration, strong attention to detail, and excellent communication skills.
The predicted salary is between 25000 - 32000 £ per year.
Location: Wemyss Place, Edinburgh
Hours: Full Time
About the role
We’re looking for a reliable and detail-focused HR & Business Operations Assistant to join our Operations team in Edinburgh. You’ll work closely with two HR Business Partners, providing dependable support across day-to-day HR activities. From onboarding new starters to processing leavers, you’ll play an important part in keeping our HR processes running smoothly, accurately and efficiently. Alongside this, you’ll support the Operations Manager with broader business administration, including facilities coordination, health and safety processes, and office-related tasks.
A key part of the role is maintaining our HR system (Personio). You’ll take responsibility for keeping information up to date, ensuring data accuracy, staying up to date with system enhancements, and identifying opportunities to improve how we use the platform, helping us to work smarter and more effectively. This role is well-suited to someone who enjoys an administrative role where attention to detail, organisation, and reliability are highly valued.
About you
You’ll thrive in this role if you:
- Are highly organised and detail-focused, with a methodical approach
- Are comfortable managing multiple tasks at once, keeping processes moving and deadlines on track
- Are confident with handling data and able to spot inconsistencies
- Communicate clearly and confidently, building strong relationships at all levels
- Enjoy balancing routine administrative tasks with opportunities to support projects
- Are curious, adaptable, and interested in how AI and automation can enhance ways of working
If this sounds like you, we’d love to hear from you—please upload a short cover letter telling us why you’d be a great fit for the role.
Key responsibilities
- Manage HR administration across the employee lifecycle, including onboarding, benefits and offboarding
- Accurately prepare HR documentation, including contracts, offer letters, and contractual changes
- Coordinate recruitment activity: posting adverts, arranging interviews, liaising with candidates, and supporting hiring managers
- Maintain and update employee records and the HR system, ensuring a high level of data accuracy and integrity
- Act as HR system “super user” – supporting colleagues with queries and identifying opportunities for improvement
- Prepare and submit accurate, timely payroll changes to the payroll team each month
- Produce HR reports and support with data analysis
- Schedule and record employee training
- Assist with health and safety at work processes
- Assist with facility management tasks for all office buildings
- Support HR, business, and office projects as required
Key requirements
- Previous experience in an administrative role, where close attention to detail is essential
- Experience in managing multiple processes and working to deadlines
- Experience working confidently with people, data and systems
- Ability to handle confidential information sensitively and appropriately
- Strong proficiency in Microsoft Word, Excel and PowerPoint
Competencies
- Collaboration
- Communication
- Customer Focus
- Planning and Organising
- Problem Solving and Innovation
- Positive Mindset
What we offer
How to apply
HR & Business Operations Assistant employer: Rettie & Co
Join our dynamic team in the heart of Edinburgh, where we prioritise a supportive work culture that values attention to detail and collaboration. As an HR & Business Operations Assistant, you'll benefit from comprehensive training and growth opportunities, while contributing to meaningful HR processes that enhance employee experience. Our commitment to innovation and efficiency ensures that you will be part of a forward-thinking environment that embraces new technologies and fosters professional development.
StudySmarter Expert Advice🤫
We think this is how you could land HR & Business Operations Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an HR & Business Operations Assistant role. You never know who might have a lead or can put in a good word for you!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with their HR processes and think about how you can contribute to making them more efficient. This will show that you're genuinely interested and ready to hit the ground running!
✨Tip Number 3
Practice your communication skills! Since this role involves building relationships, being clear and confident in your conversations is key. Try mock interviews with friends or family to get comfortable discussing your experiences and how they relate to the job.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our team and ready to dive into the HR world with us!
We think you need these skills to ace HR & Business Operations Assistant
Some tips for your application 🫡
Craft a Tailored Cover Letter:When writing your cover letter, make sure to highlight how your skills and experiences align with the HR & Business Operations Assistant role. We want to see your personality shine through while also demonstrating your understanding of the key responsibilities.
Show Off Your Organisational Skills:In your application, give examples of how you've managed multiple tasks or projects in the past. We love detail-focused individuals, so don’t shy away from sharing specific instances where your organisational skills made a difference!
Be Data Savvy:Since this role involves maintaining our HR system, it’s important to mention any experience you have with data management. If you've worked with systems like Personio or similar, let us know how you ensured data accuracy and integrity.
Apply Through Our Website:We encourage you to apply directly through our website for a smoother process. It helps us keep track of applications better and ensures you’re considered for the role without any hiccups!
How to prepare for a job interview at Rettie & Co
✨Know Your HR Basics
Brush up on key HR concepts and processes, especially those related to onboarding and offboarding. Being able to discuss these topics confidently will show that you understand the role and can hit the ground running.
✨Showcase Your Organisational Skills
Prepare examples of how you've managed multiple tasks or projects in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers, demonstrating your ability to keep processes moving smoothly.
✨Familiarise Yourself with Personio
If you have experience with HR systems, be ready to discuss it. If not, do a bit of research on Personio and its features. Showing curiosity about how to improve HR processes using technology will impress the interviewers.
✨Communicate Clearly and Confidently
Practice articulating your thoughts clearly. Since this role involves liaising with various stakeholders, being able to communicate effectively will be crucial. Consider doing mock interviews with friends to build your confidence.
