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- Tasks: Assist in booking venues and managing supplier relationships for global events.
- Company: Join a dynamic global events team focused on learning and growth.
- Benefits: Enjoy opportunities for travel, remote work options, and a supportive team environment.
- Why this job: Kickstart your career in events with hands-on experience and a chance to develop key skills.
- Qualifications: No experience needed, just a positive attitude and good organisational skills.
- Other info: Ideal for those eager to learn about the events industry and build strong communication skills.
The predicted salary is between 28800 - 43200 £ per year.
Are you looking to start a career in events, exhibitions or admin? This entry-level role is a great opportunity to learn and grow in a busy, global events team. We’re looking for someone to help our team book venues and work with suppliers for events around the world. You’ll help find and book event spaces, keep track of important details, support with admin tasks, and help us build good relationships with hotels and other suppliers.
You don’t need to have lots of experience — just a positive attitude, a willingness to learn, and good organisation and communication skills. Candidates should have some basic understanding of how to help choose and manage suppliers, be open to learning about the events industry, and show they can grow strong communication and negotiation skills. They should also be able to handle different admin tasks that come with the role.
What You’ll Be Doing:
- Help research and find the best places to host events.
- Speak to venues and help book them at good prices.
- Keep track of costs, contracts, and venue details.
- Help the team plan event layouts and check venues are the right fit.
- Visit venues and attend industry events when needed.
- Keep records updated and organised.
- Support the team with general admin and event planning tasks.
Working with Suppliers:
- Help collect feedback on suppliers after each event.
- Track supplier costs, payments, and other data.
- Set up regular check-ins with suppliers.
- Support with staff travel bookings and expenses.
- Keep travel systems up to date.
Who We’re Looking For:
- Someone interested in events and delivering great customer service.
- You don’t need direct experience, just the drive to learn.
- Previous experience in venue sourcing, event agencies or hotels is a plus!
- Friendly and professional on email and phone.
- Organised and able to handle different tasks at once.
- Happy to work in a team and on your own when needed.
- Comfortable using Microsoft Office (like Outlook, Word, Excel).
- Bonus if you know another language or have basic knowledge of budgets.
This role includes the chance to travel and learn from a supportive team. If you’re ready to take the first step into the world of events and venues, we’d love to hear from you!
Venues & Procurement Coordinator employer: Rethink
Contact Detail:
Rethink Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Venues & Procurement Coordinator
✨Tip Number 1
Familiarise yourself with the events industry by attending local events or exhibitions. This will not only give you insight into how events are run but also help you build connections with potential suppliers and venues.
✨Tip Number 2
Practice your communication skills by engaging in conversations with friends or family about event planning. Being able to articulate your thoughts clearly will be beneficial when speaking with venues and suppliers.
✨Tip Number 3
Get comfortable with Microsoft Office, especially Excel, as it will be crucial for tracking costs and managing data. Consider taking an online course or watching tutorials to boost your skills.
✨Tip Number 4
Show your enthusiasm for learning by researching successful events and their planning processes. This knowledge can help you stand out during interviews and demonstrate your commitment to the role.
We think you need these skills to ace Venues & Procurement Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights any relevant skills or experiences related to events, administration, or customer service. Even if you don't have direct experience, showcase your willingness to learn and any transferable skills.
Craft a Strong Cover Letter: Write a cover letter that expresses your enthusiasm for the role and the events industry. Mention specific reasons why you're interested in this position and how your skills align with the job requirements.
Showcase Communication Skills: Since strong communication is key for this role, consider including examples in your application that demonstrate your ability to communicate effectively, whether through previous jobs, volunteer work, or academic projects.
Highlight Organisational Abilities: Emphasise your organisational skills in your application. Provide examples of how you've managed multiple tasks or projects simultaneously, as this will be crucial for the Venues & Procurement Coordinator role.
How to prepare for a job interview at Rethink
✨Show Your Enthusiasm for Events
Make sure to express your genuine interest in the events industry during the interview. Share any relevant experiences, even if they are informal, and demonstrate your eagerness to learn and grow within the role.
✨Highlight Your Organisational Skills
Since the role involves managing multiple tasks, be prepared to discuss how you stay organised. You could mention tools or methods you use to keep track of details, such as lists or digital planners, which will show your potential employer that you can handle the responsibilities.
✨Prepare Questions About Supplier Management
Think of insightful questions regarding supplier relationships and venue sourcing. This shows that you understand the importance of these aspects in the role and are keen to engage with the practical side of the job.
✨Demonstrate Communication Skills
Since the position requires good communication, practice articulating your thoughts clearly. You might want to prepare examples of how you've effectively communicated in past situations, whether in a team setting or while dealing with customers.
