At a Glance
- Tasks: Coordinate maintenance and administrative activities across various client sites.
- Company: Established facilities management business with a supportive environment.
- Benefits: Starting salary of £28,000, ongoing training, and company benefits.
- Other info: Stable position with opportunities for growth and development.
- Why this job: Be the central point of coordination and make a real impact in a fast-paced setting.
- Qualifications: Experience in administration or coordination roles; strong organisational skills required.
The predicted salary is between 28000 - 28000 € per year.
An established and growing facilities management business is looking to recruit a highly organised and dependable Facilities Coordinator to support the day-to-day coordination of maintenance, compliance, and administrative activities across a varied client portfolio. This position would suit someone with strong administration and coordination experience who enjoys working in a fast-paced environment where organisation, attention to detail, and persistence are essential.
The successful candidate will act as a central point of coordination between clients, engineers, subcontractors, and internal teams, ensuring works are scheduled correctly, documentation is completed on time, and outstanding actions are consistently followed through to completion. This is not a passive administrative role. We are looking for someone who is confident chasing information, maintaining high standards, and ensuring tasks are seen through properly rather than left unresolved.
Key Responsibilities include:
- Coordinate planned and reactive maintenance visits across multiple client sites
- Schedule engineers and subcontractors efficiently to meet service requirements
- Liaise with clients regarding access arrangements, appointments, and work updates
- Prepare and maintain compliance and health & safety documentation including RAMS, Construction Phase Plans, Site-specific compliance records, Engineer certifications and related documentation
- Raise work orders and maintain accurate internal records and job updates
- Ensure required paperwork is submitted and completed prior to works taking place
- Monitor outstanding works, remedial actions, and compliance deadlines
- Chase engineers, subcontractors, and suppliers for updates and required documentation
- Support the coordination of small project and maintenance works from instruction through to completion
- Assist with reporting, administration, and general operational support activities
Candidate Requirements:
- Previous experience within an administrative, coordination, helpdesk, or scheduling role is essential
- Experience within Facilities Management, Property Maintenance, Engineering, or Construction environments would be an advantage
- Strong organisational and multi-tasking skills
- Confident communicator with a professional and assertive approach
- Able to confidently follow up on outstanding actions and maintain accountability
- Good attention to detail and ability to work accurately under pressure
- Comfortable managing multiple priorities within a busy environment
- Competent in using Microsoft Office and ideally internal management systems/CAFM software
- Reliable, proactive, and capable of working independently when required
Whats on Offer:
- Starting salary of £28,000 per annum
- Stable, permanent position within a growing business
- Supportive working environment
- Ongoing training and development opportunities
- Pension and company benefits
How to Apply:
Please submit your up to date CV for immediate consideration.
Facilities Coordinator employer: Retaind Limited
Join a dynamic and supportive facilities management company in Coventry, where your organisational skills will shine as a Facilities Coordinator. With a focus on employee growth, we offer ongoing training and development opportunities, alongside a stable and permanent position with competitive salary and benefits. Experience a collaborative work culture that values accountability and attention to detail, making it an ideal environment for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Facilities Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in the facilities management field on LinkedIn or at local events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its clients. Show them you’re not just another candidate; you’re genuinely interested in their operations and how you can contribute to their success.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way. It shows your enthusiasm for the role and keeps you fresh in their minds as they make their decision.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities, and applying directly can sometimes give you an edge over other candidates. Plus, it’s super easy!
We think you need these skills to ace Facilities Coordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Facilities Coordinator role. Highlight your organisational skills and any relevant experience in facilities management or administration to catch our eye!
Showcase Your Communication Skills:Since this role involves liaising with clients and subcontractors, it’s crucial to demonstrate your confident communication style. Use examples in your application that show how you’ve effectively communicated in past roles.
Be Detail-Oriented:Attention to detail is key for this position. When writing your application, ensure there are no typos or errors. This shows us you take pride in your work and can maintain high standards.
Apply Through Our Website:We encourage you to apply directly through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at Retaind Limited
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of a Facilities Coordinator. Brush up on your knowledge of maintenance coordination, compliance documentation, and how to manage multiple priorities. This will help you answer questions confidently and show that you're ready for the role.
✨Show Off Your Organisational Skills
During the interview, be prepared to discuss specific examples of how you've successfully managed tasks in a fast-paced environment. Highlight your ability to keep track of multiple projects and deadlines, as this is crucial for the role. Use the STAR method (Situation, Task, Action, Result) to structure your answers.
✨Communicate Clearly
As a Facilities Coordinator, you'll need to liaise with various stakeholders. Practice articulating your thoughts clearly and assertively. Be ready to demonstrate your communication skills by discussing how you've effectively chased information or followed up on outstanding actions in previous roles.
✨Be Proactive and Positive
Employers love candidates who take initiative. During the interview, express your proactive approach to problem-solving and your commitment to maintaining high standards. Share examples of how you've gone above and beyond to ensure tasks are completed efficiently and accurately.
